================================================================================ PRIVACY POLICY PalmBeach Discord Bot Last Updated: April 23, 2026 ================================================================================ This Privacy Policy describes how the PalmBeach Discord Bot ("the Bot", "we", "us") collects, uses, and handles information when you interact with it in any Discord server. By using the Bot, you agree to the practices described in this Privacy Policy. -------------------------------------------------------------------------------- 1. INFORMATION WE COLLECT -------------------------------------------------------------------------------- The Bot may collect and temporarily process the following types of data in order to function properly: 1.1 MESSAGE CONTENT - Text messages sent in channels where the Bot is active, solely for the purpose of generating AI responses or processing commands. - This data is NOT stored permanently. It is processed in real-time and immediately discarded after a response is generated. 1.2 VOICE DATA - If the AI voice interaction feature is enabled, audio from voice channels may be transcribed in real-time using a speech-to-text service. - Audio is never recorded or stored. It is streamed temporarily for transcription purposes only. 1.3 USER & SERVER IDENTIFIERS - Discord User IDs, Usernames, and Server (Guild) IDs may be temporarily held in memory during command processing. - These identifiers are used solely for routing responses and are NOT stored in any persistent database. 1.4 MUSIC PLAYBACK DATA - Search queries and URLs submitted to the music player (e.g., YouTube links) are processed to retrieve audio streams. - This data is not stored after the playback session ends. 1.5 CONFIGURATION DATA - Server-specific configuration (e.g., bot setup preferences) may be stored locally on the server where the Bot is hosted. - This data remains private and is never shared with third parties. -------------------------------------------------------------------------------- 2. INFORMATION WE DO NOT COLLECT -------------------------------------------------------------------------------- We want to be transparent. The PalmBeach Bot does NOT: - Collect, store, or sell your personal information. - Log or retain message history in any persistent database. - Track your behavior across servers. - Share any data with third parties for advertising or marketing purposes. - Store passwords, payment information, or sensitive personal data. -------------------------------------------------------------------------------- 3. HOW WE USE INFORMATION -------------------------------------------------------------------------------- The limited data processed by the Bot is used exclusively to: - Generate AI-powered responses to your messages and voice input. - Play music and audio in voice channels based on your requests. - Execute server utility commands as instructed. - Maintain the Bot's stability and prevent abuse. -------------------------------------------------------------------------------- 4. THIRD-PARTY DATA PROCESSING -------------------------------------------------------------------------------- To provide its features, the Bot sends data to the following third-party APIs: 4.1 OPENAI (https://openai.com/policies/privacy-policy) - Text messages may be forwarded to OpenAI's API to generate AI responses. OpenAI's data handling is governed by their own Privacy Policy. 4.2 GOOGLE GEMINI (https://policies.google.com/privacy) - Alternatively, messages may be processed by Google's Gemini API. Google's data handling is governed by their own Privacy Policy. 4.3 YOUTUBE / YT-DLP - Music search queries and streams are retrieved from YouTube or other supported platforms. No personal data beyond the search query is transmitted. 4.4 DISCORD API (https://discord.com/privacy) - All bot operations occur through the Discord API. Discord's own Privacy Policy governs how Discord handles your data platform-wide. We strongly encourage you to review the privacy policies of these third-party services. We are not responsible for how they handle your data. -------------------------------------------------------------------------------- 5. DATA RETENTION -------------------------------------------------------------------------------- - In-memory data (messages, voice transcriptions, user IDs) is discarded immediately after it has been processed. - No persistent logs of user interactions are maintained. - Server configuration files stored locally on the Bot's host server are retained until manually deleted by the Bot's owner. -------------------------------------------------------------------------------- 6. DATA SECURITY -------------------------------------------------------------------------------- We take reasonable technical precautions to protect the data processed by the Bot, including: - Keeping API keys and tokens stored securely in environment variables, never exposed in public code. - Operating the Bot on a secure host machine. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security. -------------------------------------------------------------------------------- 7. CHILDREN'S PRIVACY -------------------------------------------------------------------------------- The Bot is not directed at children under the age of 13. We do not knowingly process data from children under 13. If you are a parent or guardian and believe your child has used the Bot in violation of this policy, please contact us immediately so we can take appropriate action. This is consistent with Discord's own minimum age requirements. -------------------------------------------------------------------------------- 8. YOUR RIGHTS -------------------------------------------------------------------------------- Depending on your jurisdiction, you may have the following rights: - The right to know what data is being processed. - The right to request deletion of any data related to you. - The right to withdraw consent to data processing. Since the Bot does not maintain a persistent database of user data, most requests for data deletion are automatically satisfied. For any concerns, please contact the Bot's owner directly through Discord. -------------------------------------------------------------------------------- 9. CHANGES TO THIS PRIVACY POLICY -------------------------------------------------------------------------------- We reserve the right to update this Privacy Policy at any time. Significant changes will be communicated through the Bot's official Discord server or support channels. Continued use of the Bot after any changes constitutes your acceptance of the revised policy. -------------------------------------------------------------------------------- 10. CONTACT -------------------------------------------------------------------------------- If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please reach out to the Bot's owner through the official Discord server. ================================================================================ © 2026 PalmBeach Bot. All Rights Reserved. ================================================================================