| R1 | ERP bids exceed budget — ERPMax €390k vs €250k cap (+56%); no decision since Feb/Jul. | Phase 4 (negotiation, approvals) cannot start; 24-month go-live clock has not begun. | High | Corey Gray + Finance Director | Select mitigation (A scope reduction recommended; B budget to €390k; C user-based discount; D re-scope/re-bid); approve ERPMax; confirm CloudFirst disqualification. | S11 S2 |
| R2 | Vendor data gaps — pricing/3-yr TCO, SLA ≥99.9% with penalties, GDPR/ISO 27001/SOC 2 evidence, EMEA data residency missing from ERPMax & IntegraPro. | "Final award must not proceed until commercial, SLA and compliance gaps are closed." | High | Corey Gray (procurement) · ERPMax / IntegraPro | Issue or chase formal clarification requests with a reply deadline; validate EMEA references. | S11 S2 |
| R3 | ServiceNow Copilot connection hibernated (ServiceNowTickets2607141032). | Indexed items deleted after 19 Sep 2026; flagged as compliance risk. | High | Corey Gray (connection owner) | Wake the ServiceNow instance, re-authenticate in the Microsoft 365 admin center and confirm a successful crawl before 19 Sep. | S4 S1 |
| R4 | Governance automation failing — "When agent is added or updated" (38 failures), A365 collection flows, "Send survey to user". | Agent registry and usage data in AI Agent Central go stale; governance KPIs unreliable. | High | Corey Gray (flow owner) | Review run history, re-establish connections in the solution, re-import if needed. | S6 S2 |
| R5 | Azure OpenAI Assistants API retired 26 Aug 2026; migration status unknown. | Any agent on subscription ME-M365CPI81743996-bobuhac-1 using the API stops working. | High | Azure subscription owner (not named) · Corey Gray | Inventory agent workloads; migrate to Foundry Agent Service (migration tool available) or Responses API for inference-only use. | S3 W1 |
| R6 | Cowork Plan Approval flow error since 16 Jul. | Plan-change approvals routed to Daichi Maruyama may not be created; requests stall. | Medium | Corey Gray | Fix the Approvals action; re-test with the 7 Sep "Business Catalyst" plan request. | S7 S2 |
| R7 | Jira Copilot connection (Jira2606051042) — permission denied. | Jira data in Copilot goes stale (data-integrity risk). | Medium | Corey Gray · Jira data-source owner (not named) | Request permission from the data-source owner; alternatively pilot the self-serve Jira Cloud sync connector (GA Oct 2026). | S5 W5 |
| R8 | Governance backlog — ZAG-5 overdue; ZAG-6 unassigned for 4+ weeks. | Compliance criteria and agent registration/verification lag behind the v3 hub launch. | Medium | Corey Gray (ZAG-1…5) · ZAG-6 unassigned | Assign ZAG-6; set a date for ZAG-5; report progress in the AI Agent Central Discussion channel. | S8 S1 |
| R9 | Stakeholder communication gap — S2P status (22 Apr) and two deliverables (19/25 Jun) owed to Adil Eli. | Sponsor confidence; visibility of the S2P agent's progress. | Medium | Corey Gray | Send status and deliverables; agree a regular update cadence. | S10 S1 |
| R10 | Roadmap not finalised with leadership; no dated milestones or KPI baselines published. | Agent initiatives cannot be tracked against KPIs; funding decisions lack a business-case baseline. | Medium | Corey Gray | Schedule the leadership review; publish milestones and KPI linkage; stand up the CoE as the guidance recommends. | S15 S12 |
| R11 | Infrastructure workstreams (R400, FCS) show no reporting; Planner task late. | Unknown delivery status; potential hidden dependencies for the agent platform. | Low | Not named | Confirm ownership and cadence; post status in the team channels. | S19 S9 |
| R12 | Tooling cost drift — Atlassian price rise 13 Oct 2026 (+7–10%) and usage-based AI pricing; Confluence subscription was flagged for deactivation (22 Jul). | Higher run-cost for the ZAVA AI Governance Jira space; loss of Confluence content if it lapses. | Low | Not named (tooling owner) | Decide on Confluence reactivation; review Jira plan tier before October. | W7 S21 S2 |