METADATA
last updated: 2025-12-15 RT updated metadata after BA fixed inconsistencies
file_name: SOP-030-A_1 Shipping - Run Form.md
file_date: 2022-08-25
title: FloodLAMP QMS SOP-030-A_1 Shipping - Run Form
category: guides
subcategory: qms-sops
tags: operations
source_file_type: gdoc
xfile_type: docx
gfile_url: https://docs.google.com/document/d/1MP7r3NDctnwQJLbl2PKkOQPdX-S789Fw9EvIRoETvnI
xfile_github_download_url: https://raw.githubusercontent.com/FocusOnFoundationsNonprofit/floodlamp-archive/main/guides/qms-sops/SOP-030-A_1%20Shipping%20-%20Run%20Form.docx
pdf_gdrive_url: https://drive.google.com/file/d/1oixE09e0pqHo8uFcBDhzC1OPvf5YzHMT
pdf_github_url: https://github.com/FocusOnFoundationsNonprofit/floodlamp-archive/blob/main/guides/qms-sops/SOP-030-A_1%20Shipping%20-%20Run%20Form.pdf
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license: CC BY 4.0 - https://creativecommons.org/licenses/by/4.0/
tokens: 592
words: 322
notes: 
summary_short: The FloodLAMP QMS SOP-030-A_1 “Shipping - Run Form” is a step-by-step checklist and fill-in template for preparing, labeling, and sending shipments to sites, including inventory/lot and serial tracking and packing list creation. It standardizes the workflow from prep and documentation through carrier label/insurance handling and pickup/dropoff, then follow-up confirmation emails and logging the shipment run.


CONTENT

FloodLAMP Biotechnologies
**Document Number:** SOP-030-A_1
**Effective Date:** 08/25/2022
**Version:** 1

***INTERNAL TITLE:*** Shipping - Run Form

## PREP
- Clean prep table with fresh bleach and ethanol/IPA
- Confirm item list with Manager (description, product ID's, quantities), electronic or paper
- Pick items and enter Lot#/SN's into the Shipping Preparation section of the Inventory tab of Site spreadsheet (can use paper worksheet first)
- Update any modified item info in these columns
- Create Packing List tab for this shipment
(Copy/pasting from Inventory tab)
- Print out Packing Lists (2 versions: Site & Internal)
- With Manager - confirm product ID's and quantities by checking off Internal Packing List
Manager Initials \_\_\_\_\_\_\_\_\_\_\_\_\_
- If any changes, updates are to be made on Inventory tab and then copied to Site Packing List
- Pack checked off items into box
- Put Site Packing List inside box
- Measure box dimensions and weight (record ->)
- When shipment is finalized, copy Ship Qty to Shipping History section of the Inventory tab

## PREP USER WRITE IN
[SOP-030-B_1 Shipping - Log GForm](https://forms.gle/9cGVAe6QAE7yZPFbA)
Date:
Location:

Shipper Name:
Manager Name:

Destination (Site):
Shipment Name:
Shipping Carrier:
Shipping Speed:

Box Dimensions (in):
Box Weight (lbs):
Insurance ($):
Cost ($):
Pickup or Dropoff (circle one)
If Dropoff, Location & Time:

## SHIP
- Create Ship Label in Carrier portal
- Print the Shipping Label
- Cover Ship Label entirely with tape or other clear plastic
- If insured, print 2 copies and leave on front desk for Carrier person to sign
    - Verify Carrier person takes copy and you keep signed copy
- Drop off or wait for pickup as needed (***must request pickup by 2pm***).

## FOLLOWUP
- Email “Ship To Contact” from your support@floodlamp.bio (see “Info” tab of Site spreadsheet), using [Shipping Confirmation Message Template (Ambient)](https://docs.google.com/document/d/1OasH73YK1ID8osBR1rj1gz8mBpQtpkxKnax2Y02Xr2E/edit?usp=sharing)
- Notify FL support staff member for Shipping Confirmation followup:
Name\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Initials\_\_\_\_\_\_\_\_\_\_\_\_\_
- Log this Run Form with Log GForm link