---
title: Manage artifact content
description: Manage artifact content of an architectural document performing actions such as creating new versions, sharing the document with users or groups.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/application-portfolio-management/manage-artifact-content.html
release: australia
topic_type: reference
last_updated: "2026-03-12"
reading_time_minutes: 2
breadcrumb: [Manage architectural documents, Working with information portfolio, Working with Portfolio list view, Managing Enterprise Architecture Workspace, Enterprise Architecture Workspace, Enterprise Architecture]
---

# Manage artifact content

Manage artifact content of an architectural document performing actions such as creating new versions, sharing the document with users or groups.

In the Artifact content page of an architectural document you perform the following actions:

-   **New version**- Use this button to create a new version for the opened architectural document. On the Create new version modal, you can select the check box to copy the content from the previous version.
-   **Save**- Use this button to save any edits made to the content.
-   **Share**- Use this button to share the architectural document with members or groups and provide an access level, such as Editor or Viewer. Optionally, you can enter a description for the users while sharing the document. For more details, see [Share an architectural artifact with users or groups](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/eaw-share--archi-artft-with-users-groups.md).
-   **Delete**- From the More actions menu, use this button to delete a draft version of the architectural document.

    **Note:** Deleting an architectural record will result in the automatic deletion of all related records, such as related entities, artifact versions, and user and group permissions for the record. For more details, see [Delete an architectural document](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/delete-architectural-document.md)

-   **Request approval**- Use this button to request approval for an architectural document from the users who are part of the Enterprise Architect user group. For more details, see [Request approval for an architectural artifact](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/eaw-req-approval-artifact-version.md).
-   **Delete a version**- Use this option to delete an architectural document version that is in the draft state. For more details, see [Delete an architectural artifact version](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/eaw-delete-an-architectural-artifact-version.md).

**Parent Topic:**[Manage architectural documents](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/manage-arch-documents.md)

**Related topics**  


[View all architectural documents](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/view-architectural-documents.md)

[Create an architectural document](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/create-architectural-document.md)

[Edit artifact content of an architectural document](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/edit-architectural-content.md)

[Edit an architectural document details](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/edit-architectural-document.md)

[Add a related entity to an architectural document](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/add-related-entity-arch-doc.md)

[Working with the document templates](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/application-portfolio-management/document-templates-for-ea.md)