---
title: Administering Playbooks
description: Monitor and troubleshoot issues by reviewing playbook executions.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/build-workflows/workflow-studio/administering-process-automation-designer.html
release: australia
product: Workflow Studio
classification: workflow-studio
topic_type: concept
last_updated: "2026-03-12"
reading_time_minutes: 1
breadcrumb: [Configure, Playbooks, Workflow Studio, Build workflows]
---

# Administering Playbooks

Monitor and troubleshoot issues by reviewing playbook executions.

These modules are provided for admins to monitor and manage Playbooks.

-   **Today's Executions**

    Displays a list of records for Playbooks runs today.

-   **Active Processes**

    Displays a list of all active Playbooks.

-   **30+ Day Processes**

    Displays a list of all active Playbooks that are 30 days or older.

-   **Activity Definitions**

    View or create activities.

-   **Asset Configuration**

    View or create automation assets like flows, subflows, and actions.

-   **Trigger Definitions**

    View or create triggers.

-   **Data Definitions**

    View or create data definitions. Data definitions are pieces of information that you only reuse in a specific playbook, and are stored in the sys\_flow\_data\_definition table.


-   **[User access to Playbooks in Workflow Studio](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/user-access-playbooks.md)**  
Administrators can grant users access to Playbook by assigning delegated development permissions or directly assigning a user role. Administrators can also specify which features and content a user can access based on user roles.
-   **[Archive process contexts](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/archive-process-executions.md)**  
Improve database query performance by archiving unneeded records for playbooks that are in a **Complete**, **Error**, or **Cancelled** state.
-   **[Create a Data Definition](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/create-data-definition.md)**  
Use data definitions to collect and use pieces of information later in a playbook.

**Parent Topic:**[Configuring Playbooks](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/build-workflows/workflow-studio/setting-up-process-automation-designer.md)