--- title: Define a job in the job register description: Define jobs and their steps \(if any\), in the job register to predefine hazards and controls for each job type in your organization. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/health-and-safety-risk-management/hs-define-job-register.html release: australia product: Health and Safety Risk Management classification: health-and-safety-risk-management topic_type: task last_updated: "2026-03-12" reading_time_minutes: 4 breadcrumb: [Configure, Health and Safety Risk Management, Health and Safety, Employee Service Management] --- # Define a job in the job register Define jobs and their steps \(if any\), in the job register to predefine hazards and controls for each job type in your organization. ## Before you begin Role required: sn\_hs\_rm.risk\_manager or sn\_hs\_rm.risk\_data\_manager ## About this task A job register is a list that safety managers and line managers can use to add jobs, along with their steps, if any, for their organization. Depending on the complexity, a job can be single-step or multi-step. Each job and job step can have associated hazards and controls. Jobs with predefined hazards and controls for each step enable you to: - quickly submit job safety analyses \(JSAs\) and - perform risk assessments. Consequently, these predefined jobs simplify the process of submitting JSAs and conducting risk assessments by automatically populating hazards and controls. ## Procedure 1. Navigate to **Workspaces** > **Health and Safety Workspace**. 2. Select the configuration icon \(\[Omitted image "icon-config.png"\] Alt text: Configuration icon\). 3. In the **Configuration** tab, select **Job register** and then **All**. 4. Create a job.
Option Steps
**Using the New button** To define a job from scratch, select **New** in the list.- If the job has multiple steps and you want to outline the hazards and controls for each, select **Multi step**. - If the job is one step and you want to outline hazards and controls on the job level, select **Single step**.
**Copying an existing job** Use details from an existing job to create a new one in the job register. Copying lets you have a quick start to creating a job that is similar in details or is applicable to a new location. To copy a job:1. In the list, open the job that you want to copy. 2. Select **Copy job**. **Note:** The **Location** field value is not copied in the duplicated job.
5. On the form, fill in the fields. |Field|Description| |-----|-----------| |Name|Name of this job.| |Short description|Description of the job.| |Job location|Location that this job or task applies to.| |Active|Option for making the job available for use. A job must be active to be used.| 6. Select **Save**. 7. If it's a multi-step job, add job steps. **Note:** Create a job step for each task involved in the job. 1. In the **Job steps** tab, select **New**. This tab appears only when **Multi step** is selected when creating the job. 2. On the form, fill in the fields. 3. In the **Order** field, select the order in which the job step appears. The value in this field determines the sequence in which job steps appear when submitting a JSA from the Employee Center. 4. Select **Save**. 8. Associate hazards and controls with the job.
Job type Steps
**For multi-step job** Add hazards and controls for each step.1. Navigate to **Job steps** tab. 2. In the list, open the job step to add hazards and controls to. 3. In the **Hazards and controls** tab, select **New**.
**For single-step job** Navigate to the **Hazards and controls** tab and select **New**.
1. On the form, fill in the fields.
Field Description
Number System-generated unique number for the hazard and its controls for the job or the job step.
Hazard Hazard associated with the job or the job step. The hazards in this field display items from the Hazard \[sn\_hs\_rm\_hazard\] table.
Available control measures All active control measures that are in place and can be added for the selected hazard. The controls in this field display items from the Control measure \[sn\_hs\_rm\_control\_measure\] table.Select the check box for a control measure to add it to the **Selected control measure** list.
Selected control measures Controls that are selected to be added for the hazard.
2. Select **Save**. If a job or a job step includes more than one hazard, create a hazard and controls record for each. 9. In the **Document links** tab, select **New** to add any document links related to the job. 10. Select **Save**. ## Result - The job is listed in the **Job register** list under **Configuration** on the Health and Safety Workspace. The job is saved in the Job \[sn\_hs\_rm\_job\] table and job steps are saved in the Job step \[sn\_hs\_rm\_job\_step\] table. - The job is available for selection on these forms: - JSA form when submitting a JSA. For more information, see [Submit JSA form](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/health-and-safety-risk-management/hs-submit-jsa-form.md). - Risks and controls form when conducting a risk assessment. For more information, see [Assess safety hazards and risk levels for a risk analysis](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/health-and-safety-risk-management/add-a-risk-and-its-controls-for-a-safety-risk-assessment.md). - The job is also available to import hazards and controls from when performing a risk assessment. For more information, see [Create a risk analysis for a safety risk assessment from a job](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/health-and-safety-risk-management/import-hazards-and-controls.md). **Parent Topic:**[Setting up Health and Safety Risk Management](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/health-and-safety-risk-management/hs-setting-up-risk-mgmt.md)