---
title: Workplace contract new record form
description: As lease administrator and manager you can use the workplace contract new record form to create new lease contracts.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/workplace-lease-administration/workplace-contract-form.html
release: australia
product: Workplace Lease Administration
classification: workplace-lease-administration
topic_type: reference
last_updated: "2026-03-12"
reading_time_minutes: 3
breadcrumb: [Reference, Workplace Lease Administration, Workplace Service Delivery, Employee Service Management]
---

# Workplace contract new record form

As lease administrator and manager you can use the workplace contract new record form to create new lease contracts.

<table id="table_uwp_l2l_gr"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Number

</td><td>

System generated sequential number.

</td></tr><tr><td>

Contract model

</td><td>

Model the contract is assigned to, which should be Lease.

</td></tr><tr><td>

Vendor

</td><td>

Landlord responsible for the contract.

</td></tr><tr><td>

Contract Number

</td><td>

Unique number identifying the contract record.

</td></tr><tr><td>

Name

</td><td>

Name for the contract.

</td></tr><tr><td>

Start date

</td><td>

Date on which the contract takes effect.

</td></tr><tr><td>

End date

</td><td>

Date on which the contract expires.

</td></tr><tr><td>

Lease type

</td><td>

Type of lease. The available values are Gross Lease, Modified Gross Lease, Net Lease, Double Net Lease, and Triple Net Lease

</td></tr><tr><td>

Leed certification score

</td><td>

Leadership in Energy and Environmental Design \(LEED\) level. The available values are Certified, Silver, Gold, and Platinum.

</td></tr><tr><td>

Notice duration \(months\)

</td><td>

Notice period to be given to the lessor in case the contract is not extended.

</td></tr><tr><td>

Lease terms \(months\)

</td><td>

The contract term in months.

</td></tr><tr><td>

Original lease commencement

</td><td>

Date of commencement on the original lease.

</td></tr><tr><td>

Original lease expiration date

</td><td>

Date of expiration on the original lease.

</td></tr><tr><td>

State

</td><td>

Current state of the contract. The field values are Draft, Active, Expired, or Canceled.

</td></tr><tr><td>

Substate

</td><td>

Current substate of the contract. The field values are Awaiting Review, Under Review, Approved, or Rejected.

</td></tr><tr><td>

Contract Administrator

</td><td>

Person responsible for managing the contract and interacting with the vendor.

</td></tr><tr><td>

Approver

</td><td>

User who approves or rejects the contract.

</td></tr><tr><td>

Business Owner

</td><td>

The user who requested a workplace contract.

</td></tr><tr><td>

Lease class

</td><td>

Income lease or Expense lease. -   Select Income lease in the case of subleasing when the organisation receives income.
-   Select Expense lease in the case of a regular lease when organisation has an expense.

</td></tr><tr><td>

Accounting type

</td><td>

Accounts payable or Accounts receivable. -   Select Accounts payable if it is a regular lease where the organisation pays rent.
-   Select Accounts receivable if the organisation earns rent from the lease contract.

</td></tr><tr><td>

Rent commencement date

</td><td>

The date when rent commences.

</td></tr><tr><td>

vacate date

</td><td>

The date when the premises has to be vacated on lease expiration.

</td></tr><tr><td>

Possession date

</td><td>

Date when the leased property can take up possession.

</td></tr><tr><td>

Tenant

</td><td>

Tenant of a contract.

</td></tr><tr><td>

Primary use

</td><td>

The purpose for which the leased premises would be used.

</td></tr><tr><td>

Description

</td><td>

Brief description of the contract.

</td></tr></tbody>
</table>|Field|Description|
|-----|-----------|
|Rentable area|Total rentable area of the leased premises.|
|Unit of measurement|Units of the rentable area and useable area.|
|Useable area|Total usable area of the leased premises.|

|Field|Description|
|-----|-----------|
|Payment schedule|Schedule that defines when to make payments, for example, Monthly or Annually.|
|Payment amount|Amount that has been paid on the contract to date.|
|Total cost|Final cost of the contract after adjustments have been applied.|
|Yearly cost|Yearly cost of the contract.|
|Vendor account|Vendor account associated with the contract.|
|PO number|Purchase order number assigned to the contract.|
|Cost center|Cost center that is financially responsible for the asset.|
|Security deposit|The returnable sum paid to the lessor to cover for possible loss or damage.|
|Has rate card|Option to indicate whether the contract has an associated rate card.|

<table id="table_amb_23p_fgc"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Automatically renew/extend

</td><td>

Indicates whether the contract can be renewed or extended at the end of its term.

</td></tr><tr><td>

Options

</td><td>

Duration of the contract renewal or extension, for example, 1 year.

</td></tr><tr><td>

Renewal start date

</td><td>

Date on which the contract renewal or extension takes effect.

</td></tr><tr><td>

Renewal end date

</td><td>

Date on which the contract renewal or extension ends.

</td></tr><tr><td>

Cost adjustment type

</td><td>

Type of cost adjustment applied to the contract. The available values are Fixed, Manual, or CPI \(consumer price index\).

</td></tr><tr><td>

Cost adjustment amount

</td><td>

Numerical increase or decrease in price of contract. A negative number indicates a decrease in price.

 You can specify a value for either **Cost adjustment** or **Cost adjustment percentage** but not both.

</td></tr><tr><td>

Cost adjustment percentage

</td><td>

Percentage increase or decrease in price of contract. A negative percentage indicates a decrease in price.

 You can specify a value for either **Cost adjustment** or **Cost adjustment percentage** but not both.

</td></tr></tbody>
</table>For detailed information on how to create workplace contract, see [Create workplace contracts in Core UI](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/workplace-lease-administration/create-lease-contracts.md)

**Parent Topic:**[Workplace Lease Administration references](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/workplace-lease-administration/workplace-lease-references.md)

**Related topics**  


[Components installed with Workplace Lease Administration]()

[Scripts installed with Workplace Lease Administration]()