---
title: Download an iCalendar for a reservation
description: Add the reservation to your office calendar by downloading the iCalendar of the reservation.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/employee-service-management/workplace-reservation-management/generate-ical.html
release: australia
product: Workplace Reservation Management
classification: workplace-reservation-management
topic_type: task
last_updated: "2026-03-12"
reading_time_minutes: 4
breadcrumb: [Reserve workplace items, Workplace Reservation Management, Workplace Service Delivery, Employee Service Management]
---

# Download an iCalendar for a reservation

Add the reservation to your office calendar by downloading the iCalendar of the reservation.

## Before you begin

You can download an iCalendar only if your organization has enabled the configuration on the reserved workplace item.

Role required: sn\_wsd\_core.workplace\_user

## About this task

Download an iCalendar of a reservation directly from the Reservation summary page. After you download the iCalendar, an `.ics` file is generated which opens a meeting appointment window directly in your calendar provider application. You can review the details and save to add the appointment to your calendar.

For example, assume that your calendar provider is Microsoft Outlook. After you download an iCalendar of a reservation, the iCalendar opens a new meeting appointment window directly in Microsoft Outlook. You can view the details and click **Save and close** to add the reservation to your calendar.

## Procedure

1.  Navigate to **My Reservations** page from any of the following starting points.

<table id="choicetable_prt_yr3_smb"><thead><tr><th align="left" id="d427162e66">

Location

</th><th align="left" id="d427162e69">

Steps

</th></tr></thead><tbody><tr><td id="d427162e75">

**From the application navigator**

</td><td>

Navigate to **Workplace Reservation Management** &gt; **Portal** &gt; **My Reservations**.

</td></tr><tr><td id="d427162e96">

**Employee Center**

</td><td>

1.  Navigate to Employee Center \(**All** &gt; **Self-Service** &gt; **Employee Center**\). On the home page, navigate to **Workplace** &gt; **Browse all Workplace** and select the workplace service.

**Note:** You can also submit a request from

2.  Open **My reservations,** and do one of the following:
    1.  Click **Reservations** &gt; **My reservations**
    2.  Select **Open my reservation list** from the Workplace services catalog, and do the following:
        1.  Select **Catalog** &gt; **Browse by categories** &gt; **Workplace Services Catalog**

**Note:** If there are multiple catalogs configured on the portal, then go to the Catalogs list and select **Workplace Services Catalog**.

        2.  Select **Reservation Management** &gt; **Open my reservation list**.


</td></tr></tbody>
</table>    The **My Reservations** page opens in a new tab.

2.  Click the reservation for which you want to download an iCalendar.

3.  Click **Actions**.

4.  Select **Download iCalendar**.

    An `.ics` file is downloaded.

5.  Open the downloaded `.ics` file.

    The `.ics` file opens an appointment window directly in your calendar. For example, if you are using Microsoft Outlook, when you open the `.ics` file, an appointment window opens directly in Outlook.

6.  Review the reservation details if required.

7.  Save the reservation.


## Result

The reservation is added to your calendar.

**Parent Topic:**[Reserve workplace items](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/employee-service-management/workplace-reservation-management/reserve-workplace-items.md)

**Related topics**  


[Create a reservation]()

[Add invitees as collaborators and create a reservation]()

[Auto-resolve recurring reservations]()

[Set a location as favorite using the Space details page]()

[Reserve a space near your colleague]()

[Create a multi-day reservation]()

[Create multi-building reservations]()

[Create neighborhood reservations]()

[Create reservation for multiple workplace items]()

[Enable shift-based reservation]()

[Create a reservation along with a shared reservation]()

[Create a reservation including a virtual meeting link]()

[Create a shift reservation]()

[Create a group reservation]()

[Share, modify, or cancel a reservation]()

[Reserve a workplace using the Quick Reservation widget]()