---
title: Create an entity configuration
description: Create an organizational structure by configuring entity-based access for different levels such as headquarters, regional offices, and subsidiaries. Define access rules for users and groups.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/governance-risk-compliance/privacy-workspace/create-oganizational-structure.html
release: australia
product: Privacy Workspace
classification: privacy-workspace
topic_type: task
last_updated: "2026-03-12"
reading_time_minutes: 1
breadcrumb: [Configuring access control, Access control by legal entity, Use, Privacy Management, Governance, Risk, and Compliance]
---

# Create an entity configuration

Create an organizational structure by configuring entity-based access for different levels such as headquarters, regional offices, and subsidiaries. Define access rules for users and groups.

## Before you begin

Role required: sn\_privacy.admin

## Procedure

1.  Navigate to **All** > **Entity Based Access Configurations** > **Entity Configurations**.

2.  Select **New** to open the Entity Access Configuration form.

3.  Create entities for each level of your organization, such as global headquarters, regional offices, and country subsidiaries.

    On the FORM\_TITLE, fill in the fields.

<table id="id_dns_lnj_lhc"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Configuration type

</td><td>

Type of entity access configuration, such as Entity.

</td></tr><tr><td>

Entity

</td><td>

Name of the entity for which entity-based access is being configured.

</td></tr><tr><td>

Applicability

</td><td>

Option to define whether access applies to the selected entity only, or to the selected entity and downstream entities. Available options are:-   **Selected entity only**
-   **Selected entity and downstream entities**


</td></tr><tr><td>

Users

</td><td>

Users that the access is configured for.

</td></tr><tr><td>

User groups

</td><td>

User groups that the access is configured for.

</td></tr><tr><td>

Entity user fields

</td><td>

User fields on the Entity table that should be granted access.

</td></tr><tr><td>

Entity group fields

</td><td>

User group fields on the Entity table that the access should be granted to.

</td></tr><tr><td>

Description

</td><td>

Description of the entity configuration.

</td></tr><tr><td>

Active

</td><td>

Option to set the configuration to active to enforce the access rules.

</td></tr></tbody>
</table>4.  Select **Submit**.


**Parent Topic:**[Configuring access control](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/governance-risk-compliance/privacy-workspace/configure-access-control-by-legal-entity.md)