---
title: Policy form
description: The Policy form includes the details of a privacy policy associated with a healthcare case.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/healthcare-life-sciences/healthcare-and-life-sciences-service-management-core/hcls-policy-form.html
release: australia
product: Healthcare and Life Sciences Service Management Core
classification: healthcare-and-life-sciences-service-management-core
topic_type: reference
last_updated: "2026-03-12"
reading_time_minutes: 1
breadcrumb: [Reference, Healthcare and Life Sciences Service Management Core, Healthcare and Life Sciences Service Management, Healthcare and Life Sciences]
---

# Policy form

The Policy form includes the details of a privacy policy associated with a healthcare case.

<table id="table_lq3_tdh_zrb"><thead><tr><th>

Field

</th><th>

Description

</th></tr></thead><tbody><tr><td>

Number

</td><td>

Alpha-numeric profile identifier of the policy.

 The value is auto-generated and is incremented every time you add a new policy to your ServiceNow instance. The initial value for the **Number** field is POL00001000.

**Note:** To customize the number, define the auto-numbering format for the Policy \[sn\_hcls\_policy\] table. For more information, see [Add auto-numbering records in a table](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/platform-administration/t_AutoNumberingRecordsInATable.md).

</td></tr><tr><td>

Policy category

</td><td>

This field should be set to **Registration**.

</td></tr><tr><td>

Policy type

</td><td>

Type of the policy.

 A policy is one of the following types:

-   **Standard**: A policy that doesn't require a consent form to be signed by a patient.
-   **Document template**: A policy that requires a consent form to be signed by a patient.

With the Document template policy type, a to-do item is created for the patient to sign the consent form.


</td></tr><tr><td>

Validity duration \(in days\)

</td><td>

Number of days the policy is valid for after a patient signs the policy.

</td></tr><tr><td>

Active

</td><td>

Option for enabling the privacy policy.

</td></tr><tr><td>

Scope

</td><td>

Type of consent included in the policy.For privacy consent, select **Privacy consent**. Else, this field should be left empty.

</td></tr><tr><td>

Document template

</td><td>

Document template to generate standard letters or documents associated with the policy.

 This field is used only when the [Policy type](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/healthcare-life-sciences/healthcare-and-life-sciences-service-management-core/hcls-policy-form.md) field is set to **Document template**.

 **Note:** You can associate only one active policy with a document template.

 For more information, see [Configure document templates for Healthcare and Life Sciences Service Management Core](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/healthcare-life-sciences/healthcare-and-life-sciences-service-management-core/hcls-config-doc-templates.md).

</td></tr><tr><td>

External policy link

</td><td>

External reference to the policy included in a consent scope.

</td></tr><tr><td>

Policy name

</td><td>

Name to identify the policy.

</td></tr><tr><td>

Policy content

</td><td>

Content of the policy that should be read and accepted by the Patient Portal users at the time of registration.

</td></tr></tbody>
</table>**Parent Topic:**[Healthcare and Life Sciences Service Management Core reference](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/healthcare-life-sciences/healthcare-and-life-sciences-service-management-core/hcls-serv-mgmt-core-reference.md)