--- title: Integrating with SmartRecruiters description: Integrating your Software Asset Management application with the SmartRecruiters application enables you to track your software subscriptions and deactivate stale users. The reclamation flow deactivates only the users’ access. The reclamation flow does not affect the subscription cost because SmartRecruiters is not priced based on the number of users.Generate an API key for authenticating SmartRecruiters API requests.Create a SmartRecruiters integration profile to track software subscriptions and usage. Identify users that no longer require access to SmartRecruiters and deactivate their access. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/it-asset-management/saas-license-management/integrate-with-smartrecruiters.html release: australia product: SaaS License Management classification: saas-license-management topic_type: concept last_updated: "2026-03-12" reading_time_minutes: 8 breadcrumb: [Integrate with SaaS applications, SaaS License Management, Software Asset Management, IT Asset Management, Asset Management] --- # Integrating with SmartRecruiters Integrating your Software Asset Management application with the SmartRecruiters application enables you to track your software subscriptions and deactivate stale users. The reclamation flow deactivates only the users’ access. The reclamation flow does not affect the subscription cost because SmartRecruiters is not priced based on the number of users. **Important:** Minimize security risks and protect information by granting access only to the necessary user or API permissions. |Process|Required user role in the SmartRecruiters application|Authentication scopes| |-------|-----------------------------------------------------|---------------------| |Download subscriptions|admin|None| |Pull user activity|admin|None| |Reclaim subscription|admin|None| ## Generate a SmartRecruiters API key Generate an API key for authenticating SmartRecruiters API requests. ### Before you begin SmartRecruiters Role required: admin ### Procedure 1. Log in to [SmartRecruiters](https://www.smartrecruiters.com/) account by using your admin credentials to generate an API key. 2. On the page header of the SmartRecruiters portal, select your profile icon and then select **Settings/Admin**. 3. Under Company Settings, locate the Administration section and then select **Apps & Integrations**. 4. Select the **CREDENTIALS** tab and then select **NEW CREDENTIAL**. 5. When prompted to select the type of credential that you want to generate for your applications, select **API key**. 6. Select **Next**. 7. Enter a name for your API key in the **Credentials name** field. 8. Enter a description for your API key in the **Description** field. 9. Select **Generate**. SmartRecruiters automatically generates and displays your API key. 10. Copy your API key and save it in a secure location for later use. ## Create a SmartRecruiters integration profile Create a SmartRecruiters integration profile to track software subscriptions and usage. Identify users that no longer require access to SmartRecruiters and deactivate their access. ### Before you begin The Software Asset Management - SaaS License Management plugin \(sn\_sam\_saas\_int\) must be installed from the [ServiceNow Store](https://store.servicenow.com/). ServiceNow Role required: sam\_integrator **Important:** You must select the **SmartRecruiters Spoke** check box for this integration while installing optional features on the [Application Manager](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/platform-administration/application-manager.md) page. For more information about choosing the required SaaS applications, see [Request SaaS License Management](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/request-saas-license-management.md). ### About this task If you’re using Software Asset Workspace, the option to create the SmartRecruiters integration profile in Core UI is inactive. ### Procedure 1. Navigate to the integration profile.
Interface Action
**Core UI** 1. Navigate to **All** > **Software Asset** > **SaaS License** > **Direct Integration Profiles**. 2. Select **New**. 3. Select **SmartRecruiters Integration Profile**.
**Software Asset Workspace** 1. Navigate to **License operations** > **User Subscriptions** > **Direct integration profiles**. 2. Select **New**. 3. Select **SmartRecruiters** from the drop-down list. 4. Select **Continue**.
2. On the form, fill in the fields.
Field Description
Display Name Name of the integration profile. For example, `SmartRecruiters Integration`.
Status Status of the integration profile. - If you have not published the integration profile, this field is automatically set to **Draft**. - If you have already published the integration profile, this field is automatically set to **Published**.
Profile Type Type of integration profile. This field is automatically set to **SmartRecruiters Subscription**.
3. Review the required user roles or API permissions specified in the **Vendor configuration** field for each process to minimize security risks and optimize SaaS licenses. **Note:** For more information, see [Minimal user permissions](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/integrate-with-smartrecruiters.md) table. 1. In the Download Subscription Subflow section, verify that the **Subflow** field is set to **SmartRecruiters Download Subscriptions**. **Note:** The **Download subscriptions** check box is selected by default and you can't clear it. 2. In the Calculate Activity Subflow section, verify that the **Subflow** field is set to **SmartRecruiters Update User Activity**. **Note:** The **Download Activity** check box is selected by default. If you clear it, the activity scheduled job **SAM - Refresh <displayname> Activity** isn't created. In the **Analyze user activity** field, you can also select the date and time starting from when you want to analyze the user activity. By default, you can analyze user activity up to 60 days prior to the current date and view events performed by individual users from the time you create this profile. **Note:** Software Asset Management pulls the events from the time that you start analyzing user activity irrespective of the profile creation date. You can modify this value in the Last activity threshold field of your software reclamation rules. For more information, see [Review a software reclamation rule](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/add-reclamation-rule-sub.md). 3. In the Reclaim Subscription Subflow section, verify that the **Subflow** field is set to **SmartRecruiters Reclaim Subscription**. **Note:** The **Reclaim subscriptions** check box is selected by default. If you don't want to reclaim subscriptions, you can clear this check box. If you clear it, the removal candidates are created but the reclaim subscription subflow isn't triggered or the reclamation process isn't initiated. 4. Select **Save**. Your ServiceNow instance creates a draft integration profile. The **Connection & Credential** field appears and is automatically set to **sn\_smartrec\_spoke.SmartRecruiters**. 5. Open the connection & credential aliases record by selecting the preview icon \[Omitted image "preview-icon.png"\] next to the **Connection & Credential** field and then selecting **Open Record** in the record preview. 6. On the Connection & Credential Aliases form, select the **Create New Connection & Credential** related link. 7. In the Create Connection and Credential dialog box, fill in the fields.
Field Description
Connection Information
Connection Name Name of the SmartRecruiters connection. This field populates automatically.
Connection URL URL for the connection. This field is automatically set to `https://api.smartrecruiters.com`.
Credential Information
API Key API key for your SmartRecruiters applications. Enter the same API key that you generated in [Generate a SmartRecruiters API key](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/integrate-with-smartrecruiters.md).
8. Select **Create**. The dialog box closes and you automatically return to the integration profile form. 9. On the integration profile form, select **Validate Connection** to verify the connection and credential details of this integration. Validating the connection verifies the Download Subscriptions and Calculate Activity APIs, but not the Reclaim Subscriptions APIs. 10. After the connection is verified, select **Publish**. 11. In the Publish Confirmation dialog box, select **OK**. **Note:** If you clear the **Download Activity** check box after the integration profile is published, you must revalidate the connections and then republish the integration profile because the following events occur: - The **Status** field on the integration profile form changes to **Draft**. - The **Validate connection** button shows up on the form. - The current **SAM - Refresh <displayname> Activity** job gets deleted. ### What to do next After the integration connects, your ServiceNow instance automatically creates software models, reclamation rules, and software subscriptions that are refreshed daily. After creating an integration profile, view information about the profile in the Software Asset Workspace by navigating to **License operations** > **User subscription** > **Direct integration profiles**. You can select an integration profile to view the following related lists. If all of the following related lists aren't visible for an integration profile in the default view, you can select the custom integration view from the Details tab: - Software Models - Unrecognized Subscription Identifiers - Scheduled Jobs - Scheduled Job Results - Software Subscriptions - Subscription Identifier Exclusion Rule - Subscription User Exclusion Rule After creating an integration profile, you can define subscription exclusion rules to keep certain subscriptions from license cost calculations. For more information, see [Subscription exclusions for SaaS and SSO applications](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/subscription-exclusions.md). If you want to set up multiple integration profiles with unique connections, create child aliases to manage different configurations and settings for each integration profile. For more information, see [Create a child alias to set up multiple integration profiles](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/create-child-alias-saas.md). Review all automatically generated reclamation rules to reclaim user subscriptions. For more information, see [Review a software reclamation rule](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/saas-license-management/add-reclamation-rule-sub.md). Create software entitlements for the automatically generated software models to track used software against owned software. - For more information on creating software entitlements in the Software Asset Management Core UI, see [Create entitlements in Software Asset Management Core UI](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/track-software-rights.md). - For more information on creating software entitlements in the Software Asset Workspace, see [Create entitlements in workspace](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/create-entitlements-workspace.md). - For more information on creating software entitlements using the Software Asset Management Playbook, see [Create entitlements using the guided walk-through](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/guidedwalk-workspace.md). Reconciliation also runs on your subscriptions as a scheduled job or on-demand. You can view your reconciliation results in the [License Workbench](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/sam-license-workbench.md) \(Software Asset Management classic application\) or the [License usage view](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/sam-workspace-workbench.md) \(Software Asset Workspace\). Use these results to determine your license compliance position and to remediate any non-compliance. - For more information on running reconciliation in the Software Asset Management classic application, see [Run software reconciliation in Software Asset Management classic](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/t_RunReconciliation.md). - For more information on running reconciliation in the Software Asset Workspace, see [Run software reconciliation in the workspace](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-asset-management/software-asset-management/run-recon-workspace.md).