---
title: Share a free-form roadmap with stakeholders
description: Add people from your organization who are the stakeholders for the work involved in your roadmap plan so that they have visibility into the roadmap's progress.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/it-business-management/portfolio-planning/share-free-form-roadmap-stakeholders-portfolio-planning.html
release: australia
product: Portfolio Planning
classification: portfolio-planning
topic_type: task
last_updated: "2026-03-12"
reading_time_minutes: 1
keywords: [alignment planner workspace, portfolio planning workspace, portfolio planner, strategic planner, strategic planning workspace]
breadcrumb: [Create a free-form roadmap, Plan roadmaps, Portfolio Planning, Strategic Portfolio Management]
---

# Share a free-form roadmap with stakeholders

Add people from your organization who are the stakeholders for the work involved in your roadmap plan so that they have visibility into the roadmap's progress.

## Before you begin

-   [Create a free-form roadmap](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-business-management/portfolio-planning/create-free-form-roadmap-portfolio-planning-workspace.md).

-   Ensure that the users that you add as stakeholders have the appropriate role to access the roadmap. For more details on user roles, see [Components installed with Portfolio Planning](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-business-management/portfolio-planning/installed-with-portfolio-planning.md).


Role required: sn\_align\_core.apw\_user

## About this task

Grant access for the free-form roadmap to other users and stakeholders in your organization.

## Procedure

1.  Navigate to **Workspaces** > **Portfolio Planning Workspace** > **Portfolio Planning** > **Free-form Roadmaps**

2.  Select a roadmap to open it.

3.  From the roadmap header, select the **Share roadmap** icon \(\[Omitted image "icon-share-pp.png"\] Alt text: Share roadmap icon\).

4.  On the Share roadmap form, select users to share the roadmap with and set their access appropriately.

    1.  In the **Members or Groups** field, enter the names of individual users or groups.

    2.  From the **Access** field, select the access level as **Viewer** or **Editor** for the users selected.

        -   An editor can view and change the roadmap's settings and data.
        -   A viewer can only comment or add attachments. They can’t change any settings or data.
5.  Select **Send invite**.


## What to do next

Change the access level or remove access for a user or a group.

1.  On the Share roadmap form, select **Manage access**.
2.  From the user or group card, select the action menu icon \(\[Omitted image "action-menu-icon.png"\] Alt text: Action menu icon.\).
3.  Select the right access level or select **Remove**.

**Parent Topic:**[Create a free-form roadmap](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-business-management/portfolio-planning/create-free-form-roadmap-portfolio-planning-workspace.md)