---
title: Generating expense lines based on assets or users
description: An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/it-service-management/contract-management/t\_GenExpnsLinOnAssetsUsers.html
release: australia
product: Contract Management
classification: contract-management
topic_type: task
last_updated: "2026-03-12"
reading_time_minutes: 1
breadcrumb: [Create a contract rate card, Contracts, Contract Management use, Contract Management, Asset Management common applications, IT Service Management]
---

# Generating expense lines based on assets or users

An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract.

## Before you begin

Role required: financial\_mgmt\_user, asset, or contract\_manager

## About this task

Generating expense lines is a three-step procedure.

## Procedure

-   
1.  [Add a user or asset to a contract](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_Step1AddAUserOrAssetToAContract.md)  
You can add a user or asset to a contract to generate expense lines.
2.  [Create a rate card and assign a user or asset](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_Step2CreatRCAsgnUseAsset.md)  
You can assign a user or asset when you create a rate card. You can only assign the user or asset that is assigned to the contract.
3.  [Configure rate card expense generation](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_Step3ConfigRCExpenseGen.md)  
After assets or users are added to the rate card, you can use the **Distribute cost** field in the Financial section of the contract to generate rate card expenses.

**Parent Topic:**[Create a contract rate card](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/t_ContractRateCardsAndExpenseLines.md)

**Related topics**  


[Contract Rate Card form]()

[Create a new expense line]()

[View contract expense lines]()