---
title: Expense Line
description: Expense lines enable you to track costs and represent when a point-in-time expense incurred. Expense lines can be created manually or generated by the scheduled processing of recurring costs.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/it-service-management/expense-line/c\_ExpenseLine.html
release: australia
product: Expense Line
classification: expense-line
topic_type: concept
last_updated: "2026-03-12"
reading_time_minutes: 1
breadcrumb: [IT Service Management]
---

# Expense Line

Expense lines enable you to track costs and represent when a point-in-time expense incurred. Expense lines can be created manually or generated by the scheduled processing of recurring costs.

The Expense Line plugin is active for all instances. To use the Expense Allocations and Expense Allocation Rules modules, activate the Cost Management plugin.

The ServiceNow AI Platform generates expense lines automatically when you create an asset, and updates expense lines automatically when you revise the **Cost** or **Quantity** field on an asset record.

Users with the financial\_mgmt\_admin and financial\_mgmt\_user roles can work with expense lines.

Expense lines integrate closely with asset management, CMDB, cost management, and contract management, but can be used with any application. The **Source ID** field on an expense line record can be linked to any record in any table. This identifier allows expenses to be associated with a wide variety of items, such as a contract, an individual asset, a single configuration item, a software installation, a lease, a service contract, a user, or a group.

\[Omitted image "ExpenseLines.png"\] Alt text: Expense line for a monthly lease

-   **[Components installed with Expense Line](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/expense-line/r_InstalledWithExpenseLine.md)**  
Several types of components are installed with the Expense Line plugin.
-   **[View an expense](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/expense-line/t_ExpenseLinesExample.md)**  
Expense lines can be used in various ways, for example, how to view expenses that are associated with a given contract.
-   **[Expense lines and expense allocations](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/expense-line/c_ExpenseLinesAndAllocations.md)**  
The Expense lines application tracks costs and record expenses incurred. Expense allocations let you associate expenses with items such as users, groups, or departments.
-   **[Domain separation and Expense Line](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/expense-line/domain-separation-expense-line.md)**  
Domain separation is unsupported in Expense Line processing. Domain separation enables you to separate data, processes, and administrative tasks into logical groupings called domains. You can control several aspects of this separation, including which users can see and access data.

**Parent Topic:**[IT Service Management](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/r_ITServiceManagement.md)

**Related topics**  


[Asset Management common applications](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/asset-management-core.md)

[Configuration Management Database \(CMDB\)](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/servicenow-platform/c_ITILConfigurationManagement.md)

[Cost Management](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/it-business-management/r_CostManagement.md)

[Contract Management](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/contract-management/c_ContractManagement.md)