--- title: Create a purchase order description: You can create a purchase order. Purchase orders specify assets to order from a single vendor. locale: en-US canonical_url: https://www.servicenow.com/docs/r/australia/it-service-management/procurement/t\_CreateAPurchaseOrder.html release: australia product: Procurement classification: procurement topic_type: task last_updated: "2026-03-12" reading_time_minutes: 4 breadcrumb: [Procurement purchase order management for assets, Procurement, Asset Management common applications, IT Service Management] --- # Create a purchase order You can create a purchase order. Purchase orders specify assets to order from a single vendor. ## Before you begin Role required: procurement\_admin or procurement\_user ## About this task For example, an organization can create a purchase order to buy 20 laptop computers or 10 servers. Information on a purchase order enables physical and financial tracking of the assets that were ordered. You can also use a transfer order if an asset is already owned by an organization. A transfer order is used to internally transfer assets from one stockroom to another instead of purchasing the assets. For example, a company stockroom in New York has five laptops that are needed in Boston. You create a transfer order to move the laptops from the New York stockroom to the Boston stockroom. After you create a purchase order, the **Receiving Slip** related list is available on the Purchase Order form. A receiving slip is created manually or automatically when the item is received. The **Receiving Slip** related list shows all receiving slips related to the purchase order. After a receiving slip is added to a purchase order, all fields on the purchase order record become read-only. ## Procedure 1. Navigate to **All** > **Procurement** > **Orders** > **Purchase Orders**. 2. Click **New**. 3. Complete the form.
Field Description
Number The unique number identifying the purchase order.
Due by The date by which the purchase order **Total cost** must be paid.
Vendor The supplier to which the purchase order was issued.
Ship to The stockroom to which the items on the purchase order should be shipped.**Note:** This field is required but doesn't affect creating requisitions for software on Coupa.
PO date The date on which the purchase order was created.
Status The status of the purchase order: **Canceled**, **Ordered**, **Received**, **Requested**, or **Suspended**.
Assigned to The user to whom the purchase order is assigned.
Bill to The location responsible for paying the purchase order **Total cost**.
Short description A brief description of the purchase order.
General section
Shipping The delivery method to be used when shipping the items on the purchase order.
Terms The purchase order payment terms: **Credit**, **Net 30 days**, or **Net 90 days**.
Ship rate The amount that must be paid for the delivery method specified in the **Shipping** field.
Total cost The sum of all item costs on the purchase order and the shipping costs.
Description A full description of the purchase order contents.
Details section
Initial request The record number of the request that requires the items on the purchase order.
Requested by The user requesting the items on the purchase order.**Note:** The email ID or email address of the user requesting the items on the purchase order must be the same on both Coupa and ServiceNow Procurement application.
Requested The date the user in the **Requested by** field requested the items on the purchase order.
Ordered The date and time of clicking the **Order** button on the Purchase Order form.
Expected delivery The date the items associated with the purchase order are expected to arrive in the stockroom identified in the **Ship to** field. This field can’t be edited when the purchase order has a **Status** of **Received** or **Canceled**. \(For more information about this field, see[Purchase order expected delivery date](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/it-asset-management/r_SetExpectDelDateOnPurchOrder.md).\)
Received The date and time at which the purchase order status changed to **Received**.
Contract The record number of the contract with the vendor from which the items on the purchase order are ordered.
Department The department responsible for paying for the purchase order.
Budget number The budget number related with the purchase order.
Vendor account The vendor account related with the purchase order.
4. Click **Submit**. ## What to do next Add purchase order line items to specify what you are ordering from this vendor. - **[Create a purchase order line item](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CreateAPurchaseOrderLineItem.md)** After you save a new purchase order, you create purchase order line item records to specify the individual items to order. - **[Purchase order status](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/r_FollowAPurchaseOrderStatus.md)** Purchase orders follow a specific life cycle. The **Status** field on the purchase order record is always read-only. - **[Purchase order expected delivery date](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/r_SetExpectDelDateOnPurchOrder.md)** The purchase order record and the purchase order line item record both contain the **Expected delivery** date field. - **[Cancel a purchase order](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CancelAPurchaseOrder.md)** You can cancel purchase orders with a status of **Requested**, **Ordered**, or **Pending Delivery**. - **[Cancel a purchase order line item](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_CancelAPurchaseOrderLineItem.md)** You can cancel a purchase order line items with a status of **Requested**, **Ordered**, or **Pending Delivery**. - **[Reorder a purchase order](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_ReorderAPurchaseOrder.md)** You can reorder a purchase order that was canceled. - **[Reorder a purchase order line item](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/t_ReorderAPurchaseOrderLineItem.md)** You can reorder a purchase order line item that was canceled. **Parent Topic:**[Procurement purchase order management for assets](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/it-service-management/procurement/c_UseProcurement.md) **Related topics** [Track a request from the service catalog]() [Cancel a request from the service catalog]() [View and edit a catalog task]() [Create an asset and reserve it for the requester]() [Manage transfer orders](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/field-service-management/c_TransferOrders.md)