---
title: Configure document permissions
description: Set sharing permissions on external cloud files using document configuration.
locale: en-US
canonical_url: https://www.servicenow.com/docs/r/australia/servicenow-platform/document-management-services/document-configuration.html
release: australia
product: Document Management Services
classification: document-management-services
topic_type: task
last_updated: "2026-03-12"
reading_time_minutes: 1
breadcrumb: [Document repository, Use, Document Management, Document Services, Manage content capabilities, Extend ServiceNow AI Platform capabilities]
---

# Configure document permissions

Set sharing permissions on external cloud files using document configuration.

## Before you begin

Role required: admin

## Procedure

1.  Navigate to **All** > **Documents** > **Administration** > **Document Configurations**.

2.  Select **New**.

3.  Enter the **Name**, and the **Order**.

4.  Select the provider and the table.

5.  Set the conditions to be met.

6.  Select **Submit**.

    A new configuration is created under Document Configurations.

7.  To set permission rules, select the configuration by clicking on the name.

8.  Select **New**.

9.  Set the conditions to be met for document access.

10. From **User fields**, select and add fields.

11. Select internal permissions from the Internal Permissions drop down.

12. Select external permissions from the External Permissions drop down.

13. Select **Submit**.


**Parent Topic:**[Document repository](https://raw.githubusercontent.com/ServiceNow/ServiceNowDocs/australia/markdown/australia/servicenow-platform/document-management-services/doc-mgt-view-documents-repo.md)

**Related topics**  


[Create a document record]()

[Document versions]()

[Download a document]()

[Share a document link]()

[Modify a shared link access]()

[Delete a document link]()

[Delete documents]()