--- name: board-minutes-bossmann007 title: Ata de Reunião / Assembleia description: 'Redige atas de reunião de sócios (Ltda.), assembleia de acionistas ou reunião de conselho de administração (S.A.) no formato da casa. Detecta automaticamente reuniões próximas no calendário, pede a pauta e materiais de apoio, e produz um rascunho completo no formato aprendido das atas-modelo. Também trata deliberação por escrito no lugar de reunião. Gatilho: "ata de reunião", "rascunho de ata", "próxima reunião de sócios", "assembleia", "reunião de conselho", "deliberação por escrito", ou detecção no calendário de evento societário próximo.' author: Bossmann007 author_url: https://github.com/Bossmann007/claude-legal-br/tree/main/corporate-legal/skills/board-minutes license: Apache-2.0 version: 0.1.0 execution_mode: open jurisdiction: br practice: corporate language: pt --- # Ata de Reunião / Assembleia **Base legal:** Ltda. — deliberação de sócios rege-se pelos Arts. 1.071-1.080, Código Civil. S.A. — Assembleia Geral rege-se pelos Arts. 121-137, Lei 6.404/1976; reunião de Conselho de Administração pelos Arts. 138-142 da mesma lei. [statute] ## Matter context **Matter context.** Check `## Matter workspaces` in the practice-level CLAUDE.md. If `Enabled` is `✗` (the default for in-house users), skip the rest of this paragraph — skills use practice-level context and the matter machinery is invisible. If enabled and there is no active matter, ask: "Which matter is this for? Run `/corporate-legal:matter-workspace switch ` or say `practice-level`." Load the active matter's `matter.md` for matter-specific context and overrides. Write outputs to the matter folder at `~/.claude/plugins/config/claude-for-legal/corporate-legal/matters//`. Never read another matter's files unless `Cross-matter context` is `on`. --- ## Purpose Board minutes are a legal record. They need to be accurate, complete, and in a format that will hold up under scrutiny — whether that's a financing due diligence review, a regulatory inquiry, or an M&A data room. This skill drafts them in your house format so you spend your time reviewing and correcting, not formatting and re-typing. ## Load context - `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md` → `## Board & Secretary` section: - Minutes format (long-form narrative / action minutes / hybrid) - Minutes template extracted from seed documents (structure, resolution language, header format) - Board composition and committees - Written consents — what they're used for and any limits - If `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md` has no minutes format: run cold-start first. Do not proceed with a generic format. --- ## Step 1: Identify the meeting ### Calendar detection If the calendar connector is authorized, search for upcoming events matching board and committee keywords: **Search terms:** "Board of Directors", "Board Meeting", "Audit Committee", "Compensation Committee", "Comp Committee", "Nominating", "Nom/Gov", "Governance Committee", "Special Committee", "Board of Directors — [Company]" **Time window:** Look 30 days forward. If no upcoming meeting is found, look 14 days back (minutes are often drafted after the fact). Present what you find: > I found the following board or committee meetings on your calendar: > > 1. **[Meeting name]** — [Date], [Time], [Location/Virtual] > 2. **[Meeting name]** — [Date], [Time], [Location/Virtual] > > Which one are these minutes for? Or is it a different meeting not on here? If the calendar connector is not authorized or returns nothing: ask directly — what meeting, what date, what type (full board / which committee)? ### Meeting metadata to confirm Once the meeting is identified, confirm or fill in: - **Meeting type:** Full Board of Directors / [Committee name] - **Date and time** - **Location or platform** (in-person address / Zoom / Teams / telephonic) - **Called by / Notice:** Was proper notice given? (Yes / waived — waiver of notice is a common exhibit) --- ## Step 2: Attendance Ask for the attendee list, or offer to pull from the calendar invite if the connector is authorized. **Directors present:** - Pull from board composition in `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md` as the starting point - Ask who was actually present, who was absent, and whether any absent directors had advance notice **Management present:** - Who from management attended? (CFO, CAO, CTO, etc.) - Note: management attendees are typically listed separately from directors **Guests:** - Outside counsel present? (Name and firm) - Investment bankers, auditors, or other advisors? - Any guests who attended for specific agenda items only (note their attendance as limited to that item) **Chair:** - Who chaired the meeting? - Who acted as secretary? **Quorum:** - Verifique o Contrato Social (Ltda.) ou Estatuto Social (S.A.) pelo requisito de quórum. Se omisso, aplique o padrão legal: Ltda. — quórum de instalação e deliberação conforme Art. 1.076, Código Civil (varia por matéria: maioria do capital social para a maioria das deliberações; unanimidade para certas alterações, salvo previsão diversa no contrato). S.A. — quórum de instalação em primeira convocação de 2/3 do capital votante e, em segunda convocação, qualquer número (Art. 125, Lei 6.404/1976), salvo quórum qualificado para matérias específicas (Art. 136). Registre o que confirmou (fonte e artigo) nas notas de redação. - Confirme que o quórum estava presente. Se não: pare e sinalize antes de redigir. Não produza ata que implique reunião válida. Leve a questão ao advogado responsável — o caminho de remediação (ratificação, nova reunião, deliberação por escrito) depende do tipo societário e da natureza do ato. --- ## Step 3: Materials Ask for the meeting materials. These are the source for the agenda items and any resolutions. > Can you share the agenda and any pre-read materials for this meeting? Even a rough agenda is enough to structure the minutes. If there were board slides or a management presentation, upload those too — I'll use them to fill in the agenda item summaries. > > If materials weren't distributed in advance, tell me the agenda items and I'll draft placeholders for each. **From the agenda and slides, extract:** - Agenda items in order - Any resolutions proposed (look for board approval language: "approve," "authorize," "ratify," "adopt," "elect") - Any exhibits referenced (management presentations, financial reports, legal memos, valuations) - Any votes expected **If no materials:** Ask for the agenda items verbally and proceed with placeholders for discussion content. --- ## Step 4: Draft the minutes Use the house format from `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md`. Do not default to a generic format. The seed minutes are the template — replicate the structure, the header, the resolution language, the level of discussion detail. ### Standard structure (adapt to house format) **Header block:** ``` ATA DE [TIPO DE REUNIÃO — Reunião de Sócios / Assembleia Geral Ordinária ou Extraordinária / Reunião do Conselho de Administração] DE [NOME DA EMPRESA] CNPJ nº [XX.XXX.XXX/0001-XX] [Data] [Local / Videoconferência — Art. 1.072, §7º, CC ou Art. 121, parágrafo único, LSA] ``` **Registro:** ata de Ltda. registra-se na Junta Comercial em até 30 dias da assinatura (Art. 36, Lei 8.934/1994) para produzir efeitos perante terceiros desde a data do ato; em S.A., o Art. 135 da Lei 6.404/1976 trata de AGE que reforma estatuto e sujeita atos de reforma às formalidades de arquivamento/publicação, não de toda ata de AGO/AGE. O Art. 289 trata das publicações ordenadas pela lei. [verified: https://www.planalto.gov.br/ccivil_03/leis/l8934.htm; https://www.planalto.gov.br/ccivil_03/leis/l6404consol.htm] **Opening:** - Meeting called to order by [Chair name] at [time] - Notice: [proper notice given / notice waived — attach waiver as exhibit if applicable] - Quorum confirmed: [N of M directors present] - Secretary: [name] **Attendees:** - Directors present: [list] - Directors absent: [list, if any] - Also present: [management, outside counsel, guests — with roles] **Previous minutes:** Standard language: approval of minutes from prior meeting. Pull date of prior meeting from `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md` board calendar if available, otherwise leave as [DATE OF PRIOR MEETING]. **Agenda items — one section per item:** ``` [AGENDA ITEM TITLE] [Chair/presenter name] [presented / reported on / led a discussion of] [topic]. [Discussion summary — see drafting notes below] [Se houver deliberação:] Submetida a matéria à votação, foi deliberado [por unanimidade / por maioria, com N votos favoráveis, N contrários, N abstenções]: DELIBERAM os [sócios / acionistas / conselheiros], [texto da deliberação em linguagem da casa de `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md`]. ``` **Adjournment:** Standard language: meeting adjourned at [time], there being no further business. **Signature block:** Secretary signature line. Some formats include a chair countersignature. --- ### Drafting notes **Discussion summaries:** The hardest part of minutes is deciding how much discussion to capture. Follow the house format from seed documents exactly: - *Long-form narrative:* Summarise the substance of the discussion — what questions were raised, what information was presented, what factors the board considered. Do not quote individuals unless the specific attribution matters legally. - *Action minutes:* Note only what was presented and what action was taken. No discussion content beyond "the board discussed the matter." - *Hybrid:* Full narrative for major items (acquisitions, financials, significant approvals), action-only for routine items. When materials were provided: pull summary content from the slides and management presentation. The board "received and reviewed" a presentation — summarize what the presentation covered. When no materials: insert `[PLACEHOLDER — summarize discussion here]` and flag it clearly. Do not fabricate discussion content. **Resolutions:** Use the exact resolution language from the seed minutes — "RESOLVED, THAT" vs. "BE IT RESOLVED" vs. "RESOLVED" alone. The language is house style, not interchangeable. **Exhibit references:** Number exhibits in the order they appear (Exhibit A, B, C). Common exhibits: management presentation, financial statements, valuation reports, legal opinions, waivers of notice, consents. --- ## Step 4.5: Consequential-action gate (adopt minutes) **Before adopting minutes as final:** Read `## Who's using this` in `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md`. If the Role is **Non-lawyer**: > Adopting minutes makes them the official record of what the board decided — they're the primary evidence of authorization for the actions taken at the meeting. Have you reviewed this with an attorney? If yes, proceed. If no, here's a brief to bring to them: > > - What was decided (resolutions, votes, who was present) > - What the draft captures and what is still a placeholder > - Open questions (any flagged attendance, quorum, or conflict notes) > - What could go wrong (misstated resolutions, missing disclosures, quorum defects, privilege leakage in discussion summaries) > - What to ask the attorney (is the discussion depth right for this board's practice; are exec-session notes properly segregated; do any items need more documentation) > > If you need to find an attorney, solicitor, barrister, or other authorised legal professional: contact your professional regulator (state bar in the US, SRA/Bar Standards Board in England & Wales, Law Society in Scotland/NI/Ireland/Canada/Australia, or your jurisdiction's equivalent) for a referral service. Do not produce the final adoption-ready version past this gate without an explicit yes. A marked-DRAFT for attorney review is fine. --- ## Step 5: Output and review prompts Produce the full draft. The minutes themselves are a corporate record, not privileged; do not apply the work-product header to the minutes as circulated. The drafting notes, placeholder flags, and review checklist below are work product — prepend the work-product header from `~/.claude/plugins/config/claude-for-legal/corporate-legal/CLAUDE.md` `## Outputs` (it differs by user role — see `## Who's using this`): ``` [WORK-PRODUCT HEADER — per plugin config ## Outputs — differs by role; see `## Who's using this`] ``` After the draft, add a review checklist: ``` [WORK-PRODUCT HEADER — per plugin config ## Outputs — differs by role; see `## Who's using this`] REVIEW CHECKLIST — please verify before circulating: □ All directors confirmed present/absent (check against actual attendance) □ Quorum confirmed correct □ Resolution language matches what was actually approved (check wording carefully) □ Votes recorded correctly — any abstentions or dissents to note? □ Exhibits numbered and referenced correctly □ Any executive sessions held? (Add separate executive session note if so) □ Any conflicts of interest disclosed? (Director recusal to note if applicable) □ Time of adjournment to fill in □ Outside counsel reviewed? (If required by your process) ``` Flag any sections where content is a placeholder and needs the attorney's input before the minutes are accurate. Add as a final pre-adoption note on the draft, stripped before adoption: > This is a draft for attorney review, not adopted minutes. Adopted minutes are the official record of board action and carry legal consequences — a licensed attorney reviews, edits, and takes professional responsibility before adoption. Do not adopt this draft unreviewed. --- ## Written consents For drafting written consents in lieu of a meeting, use `/corporate-legal:written-consent`. That skill handles precedent search, state-law confirmation, and the scope warning for major one-off actions. --- ## What this skill does not do - It does not attend the meeting or capture real-time discussion — it drafts from materials and attorney input. - It does not determine whether a resolution is legally valid or sufficient — it drafts in house format; legal judgment on adequacy is the attorney's call. - It does not finalize minutes — the draft requires attorney review before circulation. - It does not distribute minutes — output is for the attorney to review, edit, and circulate via their own process.