# Backup Retention and Erasure Templates — Orion Data Vault Corp

## Backup Erasure Assessment Template

```
BACKUP ERASURE ASSESSMENT
Erasure Reference: DEL-YYYY-NNNN
Data Subject: DS-HASH-[hash]
Date: YYYY-MM-DD

PRIMARY SYSTEM DELETION: Confirmed [YYYY-MM-DD]

BACKUP ASSESSMENT:
| Backup Tier | Backup Date | Rotation Date | Action | Timeline |
|-------------|-------------|---------------|--------|----------|
| Daily | | | Await rotation / RAD | |
| Weekly | | | Await rotation / RAD | |
| Monthly | | | Await rotation / RAD | |
| Quarterly | | | Await rotation / RAD | |
| Annual | | | Await rotation / RAD | |

INTERIM CONTROLS:
- [ ] Data subject added to suppression list
- [ ] Access restriction applied to backup restoration
- [ ] DPO approval required for any restoration of affected backups
- [ ] Purpose restriction documented

EXPECTED COMPLETE ERASURE FROM BACKUPS: [YYYY-MM-DD]

Assessed by: _________________ Date: _________
DPO Approval: _________________ Date: _________
```

## Restore-and-Delete Execution Record Template

```
RESTORE-AND-DELETE EXECUTION RECORD
Procedure: BKP-RAD-001
Reference: RAD-YYYY-NNNN
Erasure Reference: DEL-YYYY-NNNN

BACKUP DETAILS:
- Tier: [daily/weekly/monthly/quarterly/annual]
- Backup date: [YYYY-MM-DD]
- Backup size: [GB]
- Storage location: [System/location]

EXECUTION LOG:
| Step | Action | Start | End | Status | Notes |
|------|--------|-------|-----|--------|-------|
| 1 | Identify backup sets | | | | |
| 2 | Provision isolated environment | | | | |
| 3 | Restore backup | | | | |
| 4 | Execute granular deletion | | | | |
| 5 | Create replacement backup | | | | |
| 6 | Destroy original backup | | | | |
| 7 | Decommission environment | | | | |
| 8 | Documentation | | | | |

VERIFICATION:
- Post-deletion query for data subject: [Zero results / Issues found]
- Replacement backup integrity check: [PASS / FAIL]
- Original backup destruction confirmed: [Yes / No]

Total execution time: [hours/days]
Cost: [track for future planning]

Executed by: _________________ Date: _________
Verified by: _________________ Date: _________
```

## Quarterly Backup Retention Audit Template

- [ ] Backup retention periods align with retention schedule
- [ ] "Beyond use" controls verified (access logs reviewed)
- [ ] Suppression list current (all deleted data subjects included)
- [ ] Backup rotation compliance verified
- [ ] All backup media encrypted
- [ ] Restore-and-delete script tested this quarter
- [ ] Pending restore-and-delete operations within timeline

| Metric | Value | Target |
|--------|-------|--------|
| Average backup retention overshoot | | <= 90 days |
| Restore-and-delete completion time | | <= 15 business days |
| Suppression list entries | | Track trend |
| Restoration events requiring re-deletion | | Track count |