# Employee Health Data Processing Assessment Template

## Organisation Details

| Field | Value |
|-------|-------|
| Organisation | [Atlas Manufacturing Group] |
| Assessment Date | [DD/MM/YYYY] |
| Assessor | [Name, Title] |

## Health Data Inventory

### Data Currently Held by Employer

| Data Category | Held? | Lawful Basis | Retention Period | Storage Location |
|--------------|-------|-------------|-----------------|-----------------|
| Absence dates | [ ] Yes [ ] No | Art. 6(1)(b) + Art. 9(2)(b) | _________ | _________ |
| Fit/unfit conclusion | [ ] Yes [ ] No | Art. 9(2)(b) | _________ | _________ |
| Workplace adjustments | [ ] Yes [ ] No | Art. 9(2)(b) | _________ | _________ |
| OH referral correspondence | [ ] Yes [ ] No | Art. 9(2)(h) | _________ | _________ |
| Fitness certificates | [ ] Yes [ ] No | Art. 9(2)(b) | _________ | _________ |
| Clinical diagnosis | [ ] Yes (**ISSUE**) [ ] No | N/A — should not be held | Delete immediately | _________ |
| Treatment details | [ ] Yes (**ISSUE**) [ ] No | N/A — should not be held | Delete immediately | _________ |
| COVID test results | [ ] Yes (check basis) [ ] No | Check if basis still valid | _________ | _________ |
| Vaccination status | [ ] Yes (check basis) [ ] No | Check if basis still valid | _________ | _________ |

## Access Control Review

| Role | Absence Dates | Fit/Unfit | Adjustments | OH Correspondence | Fitness Certs | Diagnosis |
|------|:---:|:---:|:---:|:---:|:---:|:---:|
| HR Manager | [Y] | [Y] | [Y] | [Y] | [Y] | **[N]** |
| Line Manager | [Y] | **[N]** | **[N]** | **[N]** | **[N]** | **[N]** |
| Payroll | [Y] | **[N]** | **[N]** | **[N]** | **[N]** | **[N]** |
| OH Provider | [Y] | [Y] | [Y] | [Y] | [Y] | [Y] |
| DPO | Audit only | Audit only | Audit only | Audit only | Audit only | **[N]** |
| IT Admin | **[N]** | **[N]** | **[N]** | **[N]** | **[N]** | **[N]** |

## Findings and Remediation

| Finding | Severity | Remediation | Deadline |
|---------|----------|-------------|----------|
| _________ | [ ] Critical [ ] High [ ] Medium | _________ | _________ |

## Sign-Off

| Role | Name | Signature | Date |
|------|------|-----------|------|
| Assessor | _________ | _________ | _________ |
| DPO | _________ | _________ | _________ |