# Employment Consent Validity Assessment Template

## Organisation Details

| Field | Value |
|-------|-------|
| Organisation Name | [Atlas Manufacturing Group] |
| Assessment Date | [DD/MM/YYYY] |
| Assessor | [Name, Title] |
| Jurisdiction(s) | [DE / FR / NL / ES / IT / UK] |
| National Law Reference | [BDSG Section 26 / Labour Code / UAVG Art. 30 / etc.] |

## Processing Activity Under Assessment

| Field | Value |
|-------|-------|
| Activity Description | [e.g., Employee wellness programme with health risk assessment] |
| Data Categories | [e.g., Health questionnaire responses, BMI, blood pressure] |
| Data Subjects | [e.g., All employees who opt in] |
| Current Lawful Basis | [Art. 6(1)(a) Consent / Art. 6(1)(b) Contract / etc.] |

## Consent Validity Checklist

### A. Power Imbalance Assessment

| Question | Answer | Notes |
|----------|--------|-------|
| Is there an employment relationship? | [ ] Yes [ ] No | If Yes, power imbalance is presumed |
| Is the data subject an employee, worker, or contractor? | [ ] Employee [ ] Worker [ ] Contractor [ ] Applicant | All create power imbalance |
| Can the employee refuse without ANY adverse consequence? | [ ] Yes [ ] No | Include perceived consequences |
| Has the employer documented zero-consequence guarantee? | [ ] Yes [ ] No | Required for valid consent |

### B. Freely Given (Art. 4(11))

| Check | Status | Evidence |
|-------|--------|----------|
| Processing is genuinely optional | [ ] Pass [ ] Fail | _________ |
| No link to employment terms or benefits | [ ] Pass [ ] Fail | _________ |
| Refusal has no negative consequence (actual or perceived) | [ ] Pass [ ] Fail | _________ |
| Employee is not pressured or incentivised disproportionately | [ ] Pass [ ] Fail | _________ |
| Non-participants are not disadvantaged | [ ] Pass [ ] Fail | _________ |

### C. Specific (Art. 4(11))

| Check | Status | Evidence |
|-------|--------|----------|
| Consent is for one specific purpose | [ ] Pass [ ] Fail | _________ |
| Not bundled with other consents | [ ] Pass [ ] Fail | _________ |
| Granular choices provided where multiple elements exist | [ ] Pass [ ] Fail | _________ |

### D. Informed (Art. 13)

| Check | Status | Evidence |
|-------|--------|----------|
| Controller identity provided | [ ] Pass [ ] Fail | _________ |
| Purpose clearly stated | [ ] Pass [ ] Fail | _________ |
| Data categories listed | [ ] Pass [ ] Fail | _________ |
| Recipients identified | [ ] Pass [ ] Fail | _________ |
| Retention period stated | [ ] Pass [ ] Fail | _________ |
| Right to withdraw explained | [ ] Pass [ ] Fail | _________ |
| Right to complain to DPA stated | [ ] Pass [ ] Fail | _________ |
| Automated decision-making disclosed (if applicable) | [ ] Pass [ ] Fail [ ] N/A | _________ |

### E. Easy Withdrawal (Art. 7(3))

| Check | Status | Evidence |
|-------|--------|----------|
| Withdrawal mechanism provided | [ ] Pass [ ] Fail | _________ |
| Withdrawal is as easy as giving consent | [ ] Pass [ ] Fail | _________ |
| Withdrawal has no adverse consequence | [ ] Pass [ ] Fail | _________ |
| Processing ceases upon withdrawal | [ ] Pass [ ] Fail | _________ |

### F. National Law Check

| Check | Status | Evidence |
|-------|--------|----------|
| National law permits consent for this activity | [ ] Pass [ ] Fail [ ] N/A | _________ |
| Works council consulted (if required) | [ ] Pass [ ] Fail [ ] N/A | _________ |
| Additional national requirements met | [ ] Pass [ ] Fail [ ] N/A | _________ |

## Assessment Result

| Outcome | Detail |
|---------|--------|
| All checks passed? | [ ] Yes [ ] No |
| Consent is valid? | [ ] Yes [ ] No |
| If No — recommended alternative basis | [Art. 6(1)(b) / (c) / (f) / etc.] |
| Reason for invalidity | _________ |
| Remediation required | [ ] Reassign lawful basis [ ] Update consent form [ ] Cease processing |
| Remediation deadline | [DD/MM/YYYY] |

## Sign-Off

| Role | Name | Signature | Date |
|------|------|-----------|------|
| Assessor | _________ | _________ | _________ |
| DPO | _________ | _________ | _________ |
| HR Director | _________ | _________ | _________ |