# Accountability Framework Maturity Report — Nexus Technologies GmbH

**Assessment Date**: 2026-01-25
**Assessor**: Dr. Katharina Weiss, Data Protection Officer
**Overall Maturity**: Managed (72.4%)

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## Tier Scores

| Tier | Score | Status |
|------|-------|--------|
| Governance Documents | 85.0% | Managed |
| Operational Records | 71.4% | Managed |
| Incident and Response Records | 68.8% | Defined |
| Review and Assurance Records | 65.0% | Defined |

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## Document Inventory Status

### Tier 1: Governance Documents

| Document | Status | Last Reviewed | Owner |
|----------|--------|---------------|-------|
| Data Protection Policy v3.2 | Complete and current | 2025-11-01 | DPO / Board |
| Data Protection Strategy 2025-2027 | Complete and current | 2025-09-15 | DPO / CTO |
| Governance Charter | Complete and current | 2025-10-20 | DPO |
| DPO Appointment Letter | Complete and current | 2024-03-01 | CEO |
| Training Framework | Complete but outdated | 2024-08-15 | DPO / HR |

### Tier 2: Operational Records

| Document | Status | Last Reviewed | Owner |
|----------|--------|---------------|-------|
| Records of Processing Activities | Complete but outdated | 2025-06-15 | DPO Office |
| Lawful Basis Register | Complete and current | 2025-12-01 | DPO Office |
| DPIA Register (14 DPIAs completed) | Incomplete | 2025-11-20 | DPO Office |
| LIA Register (8 LIAs documented) | Complete and current | 2025-12-10 | DPO Office |
| DPA Register (23 processors) | Incomplete | 2025-10-05 | Procurement |
| International Transfer Records | Complete and current | 2025-11-30 | DPO / Legal |
| Consent Records | Complete and current | 2026-01-10 | Marketing |

### Tier 3: Incident and Response Records

| Document | Status | Last Reviewed | Owner |
|----------|--------|---------------|-------|
| Personal Data Breach Register | Complete and current | 2026-01-15 | CISO |
| Breach Notification Records | Complete and current | 2025-12-20 | DPO |
| DSAR Log | Complete but outdated | 2025-04-30 | DPO Office |
| Complaints Register | Incomplete | 2025-09-01 | Customer Service |

### Tier 4: Review and Assurance Records

| Document | Status | Last Reviewed | Owner |
|----------|--------|---------------|-------|
| Audit Reports | Complete and current | 2026-01-20 | Internal Audit |
| Training Completion Records | Complete but outdated | 2025-03-15 | HR |
| Policy Review Records | Complete and current | 2025-11-01 | DPO Office |
| DPO Annual Report 2025 | Complete and current | 2026-01-10 | DPO |
| Data Protection Risk Register | Incomplete | 2025-07-20 | DPO / CISO |

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## Priority Gaps (Remediation Required)

| Priority | Document | Current Status | Issue | Target Date | Owner |
|----------|----------|---------------|-------|-------------|-------|
| 1 | DPIA Register | Incomplete | 2 high-risk processing activities (employee monitoring, credit scoring) lack DPIAs | 2026-03-01 | DPO Office |
| 2 | DPA Register | Incomplete | 4 of 23 processors lack Art. 28(3) compliant DPAs | 2026-02-28 | Procurement |
| 3 | Complaints Register | Incomplete | Register exists but does not capture resolution outcomes or root cause analysis | 2026-03-15 | Customer Service |
| 4 | Risk Register | Incomplete | Risk register covers IT security risks but does not specifically address data protection risks per processing activity | 2026-03-31 | DPO / CISO |
| 5 | DSAR Log | Outdated | Log not updated since April 2025; 14 DSARs received since then are tracked informally | 2026-02-15 | DPO Office |
| 6 | Training Records | Outdated | 2025 training cycle not recorded; 67% of staff completed training per LMS but records not consolidated | 2026-02-28 | HR |
| 7 | Training Framework | Outdated | Framework does not include role-specific modules for developers (privacy by design) or procurement (processor management) | 2026-03-31 | DPO / HR |
| 8 | RoPA | Outdated | Full RoPA review overdue by 7 months; 6 new processing activities not yet recorded | 2026-02-28 | DPO Office |

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## Recommendations

1. **Immediate**: Complete the two outstanding DPIAs for employee monitoring and credit scoring to close the highest-risk accountability gap.
2. **30 days**: Execute DPA addenda for the four non-compliant processors and update the DPA register.
3. **30 days**: Bring the DSAR log current by importing the 14 informally tracked requests into the formal register.
4. **60 days**: Expand the risk register to include data protection-specific risks mapped to processing activities.
5. **60 days**: Update the training framework with role-specific modules and consolidate 2025 completion records.
6. **90 days**: Conduct a full RoPA refresh capturing all new processing activities and verifying existing entries.
7. **Quarterly**: Implement a structured document review cycle to prevent staleness across all tiers.

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**Next Assessment**: Q3 2026 (mid-year progress check)
**Prepared by**: Dr. Katharina Weiss, DPO, Nexus Technologies GmbH