# Secure Data Destruction Templates — Orion Data Vault Corp

## Certificate of Destruction Template

```
═══════════════════════════════════════════════════════════════
         CERTIFICATE OF DESTRUCTION
         Orion Data Vault Corp
═══════════════════════════════════════════════════════════════

Certificate Number: COD-YYYY-NNNN
Date of Destruction: YYYY-MM-DD
Location:

REQUESTING DEPARTMENT:
AUTHORISED BY:
DPO APPROVAL:

ASSETS DESTROYED:
┌────────────┬──────────────┬──────────┬──────────┬───────────────┬──────────────┐
│ Asset Tag  │ Serial No.   │ Type     │ Capacity │ Data Class.   │ Method       │
├────────────┼──────────────┼──────────┼──────────┼───────────────┼──────────────┤
│            │              │          │          │               │              │
└────────────┴──────────────┴──────────┴──────────┴───────────────┴──────────────┘

SANITIZATION DETAILS:
- Method:
- Equipment:
- Particle size achieved:
- Pre-destruction purge (if applicable):

VERIFICATION:
- Result: PASS / FAIL
- Verified by:
- Evidence file:

WASTE DISPOSAL:
- Recycler:
- License No:
- Transfer note:

CHAIN OF CUSTODY:
- Collected from:
- Collection date:
- Stored in:
- Destruction witnessed by:

CERTIFICATION:
Destruction Operator: _________________ Date: _________
Verification Officer: _________________ Date: _________
DPO Acknowledgement:  _________________ Date: _________

         RETAIN THIS CERTIFICATE FOR 7 YEARS
═══════════════════════════════════════════════════════════════
```

## Vendor Qualification Checklist

- [ ] ISO/IEC 27001:2022 certification verified
- [ ] EN 15713:2009 certification verified
- [ ] ADISA certification verified (claim level appropriate)
- [ ] Data processing agreement (Art. 28 GDPR) signed
- [ ] Personnel DBS/vetting checks confirmed
- [ ] Insurance coverage verified (minimum £5M professional indemnity)
- [ ] WEEE Regulations 2013 compliance confirmed
- [ ] Business continuity plan reviewed
- [ ] Incident response procedure reviewed
- [ ] Transport security (GPS tracking, locked vehicles) confirmed
- [ ] On-site audit completed: Date: __________ Finding: __________