# Litigation Hold Management Templates — Orion Data Vault Corp

## Litigation Hold Notice Template

```
LITIGATION HOLD NOTICE — CONFIDENTIAL
Orion Data Vault Corp

To: [Custodian Name, Title]
From: [General Counsel / Legal Department]
Date: [YYYY-MM-DD]
Re: Litigation Hold — Reference [LH-YYYY-NNNN]

DIRECTIVE: PRESERVE ALL POTENTIALLY RELEVANT DATA

You are hereby directed to preserve all documents and electronically
stored information (ESI) that may be relevant to the above-referenced
matter. This obligation is effective IMMEDIATELY and supersedes all
existing retention schedules and deletion policies.

WHAT YOU MUST DO:
1. STOP all deletion, destruction, or modification of potentially
   relevant documents and data.
2. PRESERVE all emails, documents, files, messages, voicemails,
   text messages, and other records related to [subject matter].
3. DISABLE any auto-delete functions on your email or messaging
   accounts for the duration of this hold.
4. DO NOT move, rename, or reorganize files that may be relevant.
5. PRESERVE all physical documents (paper files, notebooks, etc.).

SCOPE:
- Time period: [Start date] to present
- Subject matter: [Description]
- Document types: All formats (electronic and physical)

THIS HOLD REMAINS IN EFFECT until you receive a formal written
release notice from the Legal Department.

ACKNOWLEDGEMENT REQUIRED:
Name: ________________________
Signature: ____________________
Date: ________________________
```

## Litigation Hold Scope Definition Template

```
LITIGATION HOLD SCOPE DEFINITION
Reference: LH-YYYY-NNNN
Matter: [Description]
Legal Counsel: [Name]
Date Issued: YYYY-MM-DD

DATA SCOPE:
- Date Range: [Start] to [End / ongoing]
- Data Subjects: [Names / departments / "all"]
- Data Categories: [List — check applicable]
- Systems in Scope: [List — check applicable]

CUSTODIANS:
| Name | Title | Department | Notified | Acknowledged |
|------|-------|------------|----------|-------------|
| | | | | |

INTERACTION WITH RETENTION SCHEDULE:
- Normal schedule: SUSPENDED for in-scope data
- Automated deletion: PAUSED
- Art. 17 requests: EXCEPTION under Art. 17(3)(e)

REVIEW SCHEDULE:
- Next review: [YYYY-MM-DD] (quarterly)
```

## Litigation Hold Register Template

| Hold Ref | Matter | Date Issued | Status | Custodians | Systems | Next Review |
|----------|--------|-------------|--------|------------|---------|-------------|
| | | | Active/Released | | | |