How we use AI at Vandermeer Consulting: what's approved, what's off-limits, and who signs off before anything reaches a client. Aligned to the EU AI Act.
Vandermeer Consulting NV·Brussels·EU-hosted & GDPR-aligned
Keeps Vandermeer Consulting compliant with the EU AI Act and protects the trust our community places in us. Applies to all staff, contractors and interns, and to AI built into tools we already run.
Banned · EU AI Act, Article 5
Banned · Vandermeer Consulting house rules
airlock is the only approved proxy connector. Every other connector sits behind it: one URL, policy set once, every call audited.
A chatbot's first message says I am an AI assistant. AI-generated images, audio or video that could be mistaken for real carry an AI-generated label. (EU AI Act Art. 50 · due 2 Aug 2026.)
A candidate, partner or user affected by an AI-supported decision is told, and offered a human review on request.
AI errors are your errors.
AI is a draft. You verify before sending, publishing, deploying or signing off. “The AI did it” is not a defence at Vandermeer Consulting.
Do not paste anything into AI that you would not post publicly, unless the tool is Tier 1. Confidential business documents are Tier 1 by default.
AI outputs are Vandermeer Consulting property where the law allows. Tell your manager when a deliverable is AI-assisted.
Output that's wrong, biased, harmful or leaked, or that could embarrass Vandermeer Consulting or harm someone, goes to the AI Officer before close of business, with what you did, what it produced and what data was involved.
Breach of this policy is treated under the Vandermeer Consulting disciplinary code, up to and including termination, and referral to authorities where required by law.
ai-officer@vandermeer-consulting.example#ai-helpdpo@vandermeer-consulting.exampleWhen in doubt, ask first. It is always cheaper than a leaked deck or a regulator's letter.