# Sample DRAFT Requirements Checklist > **Note to Claude**: This is an example format. Adapt to specific facts. Always include disclaimers and DRAFT status. --- ``` ═══════════════════════════════════════════════════════════════════════════════ ** DRAFT - FOR ATTORNEY REVIEW ** ═══════════════════════════════════════════════════════════════════════════════ DRAFT TITLE REQUIREMENTS CHECKLIST Property: 123 Main Street, Austin, Texas 78701 Lot 5, Block 2, Oak Hills Subdivision, Travis County GF Number: ABC-2026-001234 Transaction: Sale from ABC Holdings, LLC to XYZ Buyer, LLC Closing Date: [Target Date] Prepared: [Date] ═══════════════════════════════════════════════════════════════════════════════ This checklist is a preliminary draft for informational purposes only. It must be reviewed, verified, and approved by a licensed Texas attorney. ═══════════════════════════════════════════════════════════════════════════════ ┌─────────────────────────────────────────────────────────────────────────────┐ │ MUST CLEAR BEFORE CLOSING │ │ (Deal-Breaker Items) │ └─────────────────────────────────────────────────────────────────────────────┘ [ ] 1. EXISTING LIEN RELEASE ───────────────────────────────────────────────────────────────────── ITEM: Deed of Trust to XYZ Bank RECORDED: Document No. 2022-123456, OPRTC BALANCE: Approximately $425,000.00 ACTION: Obtain payoff letter from XYZ Bank Wire payoff amount at closing Record release of lien STATUS: [ ] Payoff requested [ ] Payoff received [ ] Cleared [ ] 2. JUDGMENT LIEN (IF APPLICABLE) ───────────────────────────────────────────────────────────────────── ITEM: Abstract of Judgment - State vs. Smith RECORDED: Volume 1234, Page 567, Abstract Records AMOUNT: $15,000 plus interest ACTION: Verify if ABC Holdings, LLC is same party If same: Obtain release or payoff If different: Identity affidavit STATUS: [ ] Identity verified [ ] Release obtained [ ] Cleared ┌─────────────────────────────────────────────────────────────────────────────┐ │ DOCUMENTS NEEDED │ │ (Organized by Source) │ └─────────────────────────────────────────────────────────────────────────────┘ FROM SELLER (ABC Holdings, LLC): ─────────────────────────────────────────────────────────────────────────────── [ ] 3. COMPANY AGREEMENT / OPERATING AGREEMENT Purpose: Verify member authority to convey Note: If no agreement exists, provide affidavit stating LLC is member-managed with default BOC rules Status: [ ] Requested [ ] Received [ ] Reviewed [ ] 4. MEMBER RESOLUTION OR CONSENT Purpose: Authorize sale of property and designate signing member Form: Written consent of members approving transaction Status: [ ] Requested [ ] Received [ ] Reviewed [ ] 5. EXECUTED GENERAL WARRANTY DEED Grantor: ABC Holdings, LLC, a Texas limited liability company Grantee: [Buyer Name] Signed: By authorized member per Company Agreement Status: [ ] Draft prepared [ ] Executed [ ] Ready for recording [ ] 6. OWNER'S AFFIDAVIT (T-47 / SURVEY AFFIDAVIT) Purpose: Certify no changes to property since survey date Certify no improvements within 90 days Support survey exception deletion Signed: By authorized member of ABC Holdings, LLC Status: [ ] Requested [ ] Executed [ ] Received [ ] 7. BILL OF SALE (IF PERSONAL PROPERTY INCLUDED) Purpose: Transfer any personal property with real estate Items: [List appliances, fixtures, etc. if applicable] Status: [ ] N/A [ ] Prepared [ ] Executed FROM TITLE COMPANY: ─────────────────────────────────────────────────────────────────────────────── [ ] 8. UPDATED COMMITMENT / TITLE SEARCH Purpose: Bring search current through closing date Last: Effective date [Date] of current commitment Status: [ ] Ordered [ ] Received [ ] Reviewed [ ] 9. CERTIFICATE OF GOOD STANDING Entity: ABC Holdings, LLC State: Texas Source: Secretary of State Status: [ ] Ordered [ ] Received [ ] Current FROM HOA: ─────────────────────────────────────────────────────────────────────────────── [ ] 10. HOA RESALE CERTIFICATE Association: Oak Hills Homeowners Association Purpose: Assessment status, violations, capital contributions Fee: [Amount] payable to HOA Status: [ ] Ordered [ ] Received [ ] Reviewed KEY ITEMS TO VERIFY: [ ] Current on assessments [ ] No special assessments pending [ ] No violations outstanding [ ] Transfer fee amount FROM TAX OFFICE: ─────────────────────────────────────────────────────────────────────────────── [ ] 11. TAX CERTIFICATE Jurisdiction: Travis County Years: 2025 and all prior years Status: [ ] Ordered [ ] Received [ ] Clear 2025 Taxes: $________ (Prorate at closing) Prior Years: [ ] Paid [ ] Balance due: $_______ ┌─────────────────────────────────────────────────────────────────────────────┐ │ PAYOFFS REQUIRED │ └─────────────────────────────────────────────────────────────────────────────┘ LIEN 1: XYZ BANK - DEED OF TRUST ─────────────────────────────────────────────────────────────────────────────── Recorded: Document No. 2022-123456 Original Amount: $500,000.00 Current Balance: Approximately $425,000 (verify with payoff) Per Diem: $_______ (obtain from lender) Good Through: [Date] Lender Contact: Name: XYZ Bank Loan Servicing Phone: (xxx) xxx-xxxx Loan Number: [Number] Payoff Request: [ ] Sent [Date] [ ] Received [Date] Payoff Amount: $__________ good through [Date] Wire Info: [ ] Received LIEN 2: [IF APPLICABLE] ─────────────────────────────────────────────────────────────────────────────── [Add additional liens as needed] ┌─────────────────────────────────────────────────────────────────────────────┐ │ AFFIDAVITS AND CERTIFICATIONS │ └─────────────────────────────────────────────────────────────────────────────┘ [ ] 12. T-47 AFFIDAVIT (SURVEY MATTERS) Signed By: Authorized member of ABC Holdings, LLC Purpose: Support deletion of survey exception Certifies: No changes since survey; no recent improvements Status: [ ] Prepared [ ] Executed [ ] Received [ ] 13. OWNER'S AFFIDAVIT (GENERAL) Signed By: Authorized member of ABC Holdings, LLC Certifies: - No unrecorded contracts, leases, or options - No parties in possession other than seller - No boundary disputes - No pending litigation - Entity in good standing Status: [ ] Prepared [ ] Executed [ ] Received [ ] 14. NON-FOREIGN AFFIDAVIT (FIRPTA) Signed By: Authorized member of ABC Holdings, LLC Purpose: Certify seller is not foreign person/entity Required: Yes - for IRS withholding compliance Status: [ ] Prepared [ ] Executed [ ] Received [ ] 15. 1099-S INFORMATION Purpose: Tax reporting of real estate transaction From: Seller (ABC Holdings, LLC - provide TIN) Status: [ ] Information collected ┌─────────────────────────────────────────────────────────────────────────────┐ │ REMAINING EXCEPTIONS │ │ (Items That Cannot Be Cleared) │ └─────────────────────────────────────────────────────────────────────────────┘ The following exceptions will REMAIN on the final policy and should be reviewed with the buyer: 1. DEED RESTRICTIONS Oak Hills Subdivision Restrictions Recorded: Volume 1234, Page 567, Deed Records Impact: Single-family use; setbacks; architectural review Buyer Review: [ ] Provided to buyer [ ] Buyer acknowledged 2. UTILITY EASEMENT 10-foot easement along rear property line (platted) Impact: No structures permitted in easement area Survey Shows: No encroachments Buyer Review: [ ] Provided to buyer [ ] Buyer acknowledged 3. MINERAL RESERVATION Oil, gas, and minerals reserved by Oak Hills Development Co. Recorded: Volume 987, Page 654, Deed Records Impact: Minerals severed from surface estate Buyer Review: [ ] Provided to buyer [ ] Buyer acknowledged ┌─────────────────────────────────────────────────────────────────────────────┐ │ TAX PRORATION │ └─────────────────────────────────────────────────────────────────────────────┘ 2025 PROPERTY TAXES: Estimated Annual: $8,500.00 Daily Rate: $23.29 ($8,500 ÷ 365) Closing Date: [Date] Days Seller: ___ days (Jan 1 through closing) Days Buyer: ___ days (closing through Dec 31) Seller Credit: $_______ (days × $23.29) Note: Adjust based on actual tax amount when available. ┌─────────────────────────────────────────────────────────────────────────────┐ │ CLOSING CHECKLIST SUMMARY │ └─────────────────────────────────────────────────────────────────────────────┘ PRE-CLOSING: [ ] All payoff letters received and current [ ] All documents executed [ ] Updated title search - no new matters [ ] Funding authorization confirmed [ ] Wire instructions verified AT CLOSING: [ ] Final document review [ ] Funding wired [ ] Documents recorded [ ] Keys delivered POST-CLOSING: [ ] Release of lien recorded [ ] Final policy issued [ ] Disbursements completed ═══════════════════════════════════════════════════════════════════════════════ NOTES ═══════════════════════════════════════════════════════════════════════════════ [Space for additional notes, special instructions, or issues to track] ═══════════════════════════════════════════════════════════════════════════════ ** DRAFT - FOR ATTORNEY REVIEW ** This checklist is a preliminary draft. All items must be verified by a licensed Texas attorney before reliance. Requirements may change based on updated title search or transaction modifications. ═══════════════════════════════════════════════════════════════════════════════ ``` --- ## Format Notes 1. **Checkboxes**: Use `[ ]` for tracking status 2. **Categories**: Group by type (must-clear, documents, payoffs, etc.) 3. **Contact Info**: Include where to obtain each item 4. **Status Tracking**: Multiple stages for complex items 5. **Remaining Exceptions**: Clearly separate items that stay on policy