Tournament Director's User Guide -------------------------------- Before You Start ---------------- You're going to need an account on a site running the software. The site operator needs to give you the appropriate permissions. Throughout this document, we'll assume the site is https://example.com/. Concepts -------- Most of this should be fairly familiar, but there are some subtleties. Things will be more obvious if you have a good understanding of these concepts. A Player is a person who plays Diplomacy. A Tournament is an event where people play Diplomacy competitively. A Tournament consists of a number of Rounds, each of which has a number of Games. Each Game is played with a GameSet (e.g. the Avalon Hill edition). Tournaments may be part of a Series, for example an annual tournament or an event like DipCon that is hosted by different tournaments in different years. A Tournament hands out Awards to deserving Players based on various criteria. By default, these are just seven "Best Country" awards. When Players register to play in a Tournament, this is represented by a TournamentPlayer. When Players are present at roll call for a particular Round, this is represented by a RoundPlayer. A Player playing a particular Game is represented by a GamePlayer (note that the system doesn't currently support replacement players - each Great Power in a Game has exactly one GamePlayer). Games are scored using some GameScoringSystem (the system has support for all the systems commonly used in North America). Scores for Games in a Round are combined using a RoundScoringSystem. This only matters if you have players playing multiple Games in a Round - you may want all games played by a player to contribute to their score or just the best result. You may also want to give points to players who volunteer to sit out a round to make the numbers work. Similarly, Round scores get combined using a TournamentScoringSystem. The system currently support "best 2 rounds", "best 3 rounds", and "best 4 rounds". This allows you to have a "drop round" or to include all round scores. The option "Sum best 4 games in any rounds" is also an option, in which case the actual rounds are ignored and all game scores are considered. For this case, you can specify "None" as the RoundScoringSystem. The system also knows about SupplyCentres, CentreCounts, and DrawProposals, all of which should be fairly self-explanatory. The final concept is a SeederBias. This is used to guide the game seeding algorithm. Essentially it tells the system to do its best not to have those players play a game against each other. It is intended for use when you have family members that you would prefer not to end up at the same board. Finally, it reads background information from the World Diplomacy Database and stores it as PlayerAwards, PlayerGameResults, PlayerRankings, and PlayerTournamentRankings, but you shouldn't need to worry about those at all. Creating Your Tournament ------------------------ Start out at https://example.com/admin/tournament/tournament/add. Give the tournament a name (the year will automatically be appended), format (FTF or vFTF), location, dates, and pick a TournamentScoringSystem and RoundScoringSystem. Decide whether you want the system to seed the games or not, how Great Powers will be assigned, what you're going to tell players about failed DrawProposals, and whether best countries are determined by score or centre count. If there's a Discord channel for the tournament, you can create a webhook to that channel on Discord and add it to the tournament. This will allow the system to post board calls directly to that Discord channel. Next come some items to control how the site will treat the Tournament. Make yourself a Manager (you can add others too if you like), and decide whether to publish the Tournament on the site. Unpublished Tournaments will only be visible to users with accounts on the site, so it's a good idea to keep it unpublished while you're getting everything set up. You might not want to publish it at all, or only to publish it after the Tournament is over. Keep the Tournament Editable until it's over and all the data has been entered. Check the "no email" checkbox if you're going to be doing any experimenting (e.g. tying out game seeding) or if you don't want the system to send email to the players at all. You may also want to check "Delay publishing game URL" if you are going to have games taking place on Backstabbr or recorded in Backstabbr sandboxes. By default in these case, the system will link to Backstabbr. There is also a field to enter the Tournament's id in the World Diplomacy Database, but you won't be able to enter this until after the results have been uploaded to the WDD. Next you can add Rounds. For each one, you need to specify the start and end times and dates, and the scoring system used for games in that Round (most Tournaments will use the same scoring system for every round, but the system supports deviations from that). You also need to decide whether Draws in the Round include all survivors (DIAS). If you want, you can specify that a Round ends after a particular game year or between specified times. Scroll all the way to the bottom to find the "Save" button. Now your Tournament has its own page on the site. Let's assume it's https://example.com/tournaments/42/. Registering Players ------------------- The tournament page will list the number of players currently registered near the top of the page. This is a link to the Tournament Players page at https://example.com/tournaments/42/players/, where you will see them listed and you can add and remove them. Unregistering a player is as simple as clicking the button by their name. Note, though, that the system will get very confused if you unregister a player who has already played any games. Once the Tournament is underway, you're probably best just leaving anyone who didn't show up, just to be safe. Registering a player is very easy as long as the system knows about them - just select their name from the dropdown list and click "Submit". You can currently add up to 4 players at a time, and you'll end up back at the same page. If the Player you want to add doesn't appear in the dropdown list, follow the link to https://example.com/admin/tournament/player/add/ where you can add them. Please do check before adding them - de-duplicating players who are in the system twice has to be done by hand and is quite tricky! Note that email address, if provided, will be used to send board calls to, and also to send a link to enter power preferences if that's how Great Powers are assigned in your Tournament. The "WDD id" is used to provide background information about the Player. The "picture" is for future use. Any "Backstabbr username" will be displayed in board calls for vFTF Tournaments. "Backstabbr profile URL" is still a work-in-progress. "Location" and "Nationalities" are displayed in the list of registered players. The "User" field is to match-up Players who are also TDs who use the system (by default, Players who play in a Tournament that they help manage will be "Unranked" - they won't be eligible for Best Country awards and their score will be noted separately to everyone else. This is also a good time to add any SeederBias that you might need. Your Tournament page has a link to https://example.com/admin/tournament/seederbias/add/ where you can specify the pairs of TournamentPlayers to keep apart. Great Power Preferences ----------------------- If you're using preference lists to assign Great Powers, hopefully most players will provide you with an email address. In that case, when you register them, the system will send them an email (unless you checked that "no email" flag for the Tournament) with a unique URL where they can enter their preferences for the Tournament. You can see which have been sent out from the tournament player page, and you can also re-send them from here if needed. For players who don't provide an email, you can enter their preferences by hand at https://example.com/tournaments/42/prefs. Preferences are entered as a string of characters, for example "FGIRT" meaning "France, then Germany, then Italy, then Russia, then Turkey, with England and Austria joint last". Roll Call and Game Seeding -------------------------- Note: the software has the concept of "the current round", which is determined by which rounds have RoundPlayers (i.e. roll call has been done) and Games that haven't yet finished. One effect of this is that you shouldn't enter roll call information until you're actually about to start the round (in practice, you don't know for sure who's going to show up until then anyway). Shortly before the Round starts, go to the round page, which should be https://example.com/tournaments/42/current_round/ There you will find a "Roll Call" link to https://example.com/tournaments/42/rounds/1/roll_call/ Here you simply check the "Present" box by each player who is present to play the round. You can also flag players as "Standby" if they would prefer not to actually play but are willing to play if needed, and as "Sandboxer" if they are willing to record their game in Backstabbr as it progresses. "Rounds played" is for TD information, in case you want to enforce that players don't play every round. Once you have everyone entered, press "Submit". This will take you to the "get seven" page. If you have an exact multiple of seven players (possibly including standby players), you can just seed the games from here. Otherwise, the system will prompt you to either have players sit out the round or to have players play multiple games. Just select them from the dropdown lists and hit "Seed Games". The system will go ahead and seed the boards. This page annotates players willing to record their game with an asterisk so that you can ensure that every board has somebody recording it if needed. Note that you can refresh this page to re-do the seeding if needed. You can also make changes manually. For a vFTF tournament with games on Backstabbr, you can enter links to the games on backstabbr on this page to make it easier to import centre-count information. Once you're happy, press "Submit" and the Games will be created, including sending out emails to the players (unless your Tournament has the "no email" option selected) and posting to the Discord webhook (if any). Game Tracking ------------- How much you do here really depends on what you want to achieve. The system is designed to allow people to follow along with the tournament as it progresses, but that obviously means more data entry on your part than just tracking the results of games. Your options are: Upload images for games as they progress. Ideally every season, but gaps are ok. Enter SupplyCentre ownership data after each game year (in this case the system will calculate CentreCounts). Enter CentreCounts after each game year. (For a vFTF game, if the Game has a backstabbr URL, you can grab the current CentreCounts from Backstabbr by just clicking the "Import SC Counts from Backstabbr" link on the Game page). For DrawProposals, you can enter all of them or just the ones that pass. The bare minimum is the final year CentreCounts and any successful DrawProposals. These are needed to calculate scores. For some scoring systems, you'll also need to enter elimination years if you don't enter SC Counts for those years. If you were to enter all the above data, people would be able to see timelapse-style displays of the board state, charts of SC ownership and centre counts, graphs of centre-counts over time, and textual highlights like "Austria dropped from 5 to 2, losing Trieste to Italy, Greece to Turkey, and Budapest to Russia", as well as up-to-date "if all games ended now" scores. Remember that if you want people to be able to follow the Tournament, or even just see the standings, you'll need to set it to "Published". Results ------- The system will calculate scores as games progress (it continually updates all the scores on an "if all games ended now" basis), and will provide charts for best countries, as well as a leaderboard. If necessary, you can override the calculated scores. The system will automatically determine every player's placement in the tournament as well as who earned each "Best Country" award. You can record who earned any other awards and/or change the "Best Country" recipients if needed on the "Awards" page for the Tournament. Once the Tournament is over and all the data has been entered, please uncheck the "Editable" checkbox for the Tournament (and Save it). This will help prevent inadvertant changes. Upload to WDD ------------- Once your Tournament is complete, the system can generate the two CSV files needed to upload the results to the WDD. Once your Tournament is actually on the WDD, please take a moment to set its "WDD Id" (and Save it) to help with cross-referencing.