{
  "id": "OuHrYOR3uWGmrhWQ",
  "meta": {
    "instanceId": "workflow-0d4fe49f",
    "versionId": "1.0.0",
    "createdAt": "2025-09-29T07:07:44.372264",
    "updatedAt": "2025-09-29T07:07:44.372312",
    "owner": "n8n-user",
    "license": "MIT",
    "category": "automation",
    "status": "active",
    "priority": "high",
    "environment": "production"
  },
  "name": "AI Email processing autoresponder with approval (Yes/No)",
  "tags": [
    "automation",
    "n8n",
    "production-ready",
    "excellent",
    "optimized"
  ],
  "nodes": [
    {
      "id": "trigger-20e46174",
      "name": "Manual Trigger",
      "type": "n8n-nodes-base.manualTrigger",
      "typeVersion": 1,
      "position": [
        100,
        100
      ],
      "parameters": {}
    },
    {
      "id": "06a098db-160b-45f7-aeac-a73ef868148e",
      "name": "Email Trigger (IMAP)",
      "type": "n8n-nodes-base.emailReadImap",
      "position": [
        -180,
        -100
      ],
      "parameters": {
        "options": {}
      },
      "credentials": {
        "imap": {
          "id": "k31W9oGddl9pMDy4",
          "name": "IMAP info@n3witalia.com"
        }
      },
      "typeVersion": 2,
      "notes": "This emailReadImap node performs automated tasks as part of the workflow."
    },
    {
      "id": "9589443b-efb7-4e0d-bafc-0be9858a4755",
      "name": "Markdown",
      "type": "n8n-nodes-base.markdown",
      "position": [
        40,
        -100
      ],
      "parameters": {
        "html": "={{ $json.textHtml }}",
        "options": {}
      },
      "typeVersion": 1,
      "notes": "This markdown node performs automated tasks as part of the workflow."
    },
    {
      "id": "8de7b2f3-bf75-4f3c-a1ee-eec047a7b82e",
      "name": "DeepSeek R1",
      "type": "n8n-nodes-base.noOp",
      "position": [
        240,
        80
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "deepseek/deepseek-r1:free",
          "cachedResultName": "deepseek/deepseek-r1:free"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "XJTqRiKFJpFs5MuX",
          "name": "OpenRouter account"
        }
      },
      "typeVersion": 1.2,
      "notes": "This lmChatOpenAi node performs automated tasks as part of the workflow."
    },
    {
      "id": "babf37dc-99ca-439a-b094-91c52799b8df",
      "name": "Send Email",
      "type": "n8n-nodes-base.emailSend",
      "position": [
        1840,
        -120
      ],
      "webhookId": "f84fcde7-6aac-485a-9a08-96a35955af49",
      "parameters": {
        "html": "={{ $('Write email').item.json.output }}",
        "options": {},
        "subject": "=Re: {{ $('Email Trigger (IMAP)').item.json.subject }}",
        "toEmail": "={{ $('Email Trigger (IMAP)').item.json.from }}",
        "fromEmail": "={{ $('Email Trigger (IMAP)').item.json.to }}"
      },
      "credentials": {
        "smtp": {
          "id": "hRjP3XbDiIQqvi7x",
          "name": "SMTP info@n3witalia.com"
        }
      },
      "typeVersion": 2.1,
      "notes": "This emailSend node performs automated tasks as part of the workflow."
    },
    {
      "id": "ebeb986d-053a-420d-8482-ee00e75f2f10",
      "name": "Qdrant Vector Store",
      "type": "n8n-nodes-base.noOp",
      "position": [
        1180,
        200
      ],
      "parameters": {
        "mode": "retrieve-as-tool",
        "options": {},
        "toolName": "company_knowladge_base",
        "toolDescription": "Extracts information regarding the request made.",
        "qdrantCollection": {
          "__rl": true,
          "mode": "id",
          "value": "=COLLECTION"
        },
        "includeDocumentMetadata": false
      },
      "credentials": {
        "qdrantApi": {
          "id": "iyQ6MQiVaF3VMBmt",
          "name": "QdrantApi account"
        }
      },
      "typeVersion": 1,
      "notes": "This vectorStoreQdrant node performs automated tasks as part of the workflow."
    },
    {
      "id": "ccc3d026-bfa3-4fda-be0a-ef70bf831aa7",
      "name": "Embeddings OpenAI",
      "type": "n8n-nodes-base.noOp",
      "position": [
        1180,
        380
      ],
      "parameters": {
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "CDX6QM4gLYanh0P4",
          "name": "OpenAi account"
        }
      },
      "typeVersion": 1.2,
      "notes": "This embeddingsOpenAi node performs automated tasks as part of the workflow."
    },
    {
      "id": "1726aac9-a77d-4f19-8c07-70b032c3abeb",
      "name": "Email Summarization Chain",
      "type": "n8n-nodes-base.noOp",
      "position": [
        260,
        -100
      ],
      "parameters": {
        "options": {
          "binaryDataKey": "YOUR_CREDENTIAL_HERE",
          "summarizationMethodAndPrompts": {
            "values": {
              "prompt": "=Write a concise summary of the following in max 100 words :\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used.",
              "combineMapPrompt": "=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used."
            }
          }
        },
        "operationMode": "nodeInputBinary"
      },
      "typeVersion": 2,
      "notes": "This chainSummarization node performs automated tasks as part of the workflow."
    },
    {
      "id": "81b889d0-e724-4c1f-9ce3-7593c796aaaf",
      "name": "Write email",
      "type": "n8n-nodes-base.noOp",
      "position": [
        980,
        -100
      ],
      "parameters": {
        "text": "=Write the text to reply to the following email:\n\n{{ $('Email Summarization Chain').item.json.response.text }}",
        "options": {
          "systemMessage": "You are an expert at answering emails. You need to answer them professionally based on the information you have. This is a business email. Be concise and never exceed 100 words. Only the body of the email, not create the subject.\n\nIt must be in HTML format and you can insert (if you think it is appropriate) only HTML characters such as <br>, <b>, <i>, <p> where necessary."
        },
        "promptType": "define",
        "hasOutputParser": true
      },
      "typeVersion": 1.7,
      "notes": "This agent node performs automated tasks as part of the workflow."
    },
    {
      "id": "cf38e319-59b3-490e-b841-579afc9fbc02",
      "name": "OpenAI",
      "type": "n8n-nodes-base.noOp",
      "position": [
        980,
        200
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4o-mini",
          "cachedResultName": "gpt-4o-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "id": "CDX6QM4gLYanh0P4",
          "name": "OpenAi account"
        }
      },
      "typeVersion": 1.2,
      "notes": "This lmChatOpenAi node performs automated tasks as part of the workflow."
    },
    {
      "id": "19842e5f-c372-4dfd-b860-87dc5f00b1af",
      "name": "Set Email",
      "type": "n8n-nodes-base.set",
      "position": [
        760,
        -100
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "759dc0f9-f582-492c-896c-6426f8410127",
              "name": "email",
              "type": "string",
              "value": "={{ $json.response.text }}"
            }
          ]
        }
      },
      "typeVersion": 3.4,
      "notes": "This set node performs automated tasks as part of the workflow."
    },
    {
      "id": "2cf7a9af-c5e8-45dd-bda5-01c562a0defb",
      "name": "Approve?",
      "type": "n8n-nodes-base.if",
      "position": [
        1560,
        -100
      ],
      "parameters": {
        "options": {
          "ignoreCase": false
        },
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "5c377c1c-43c6-45e7-904e-dbbe6b682686",
              "operator": {
                "type": "boolean",
                "operation": "true",
                "singleValue": true
              },
              "leftValue": "={{ $json.data.approved }}",
              "rightValue": "true"
            }
          ]
        }
      },
      "typeVersion": 2.2,
      "notes": "This if node performs automated tasks as part of the workflow."
    },
    {
      "id": "08cabec6-9840-4214-8315-b877c86794bf",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -220,
        -680
      ],
      "parameters": {
        "color": 3,
        "width": 580,
        "height": 420,
        "content": "# Main Flow\n\n## Preliminary step:\nCreate a vector database on Qdrant and tokenize the documents useful for generating a response\n\n\n## How it works\nThis workflow is designed to automate the process of handling incoming emails, summarizing their content, generating appropriate responses with RAG, and obtaining approval (YES/NO button) before sending replies.\n\nThis workflow is designed to handle general inquiries that come in via corporate email via IMAP and generate responses using RAG. You can quickly integrate Gmail and Outlook via the appropriate trigger nodes"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "80692c8f-e236-43ac-aad2-91bd90f40065",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -40,
        -180
      ],
      "parameters": {
        "height": 240,
        "content": "Convert email to Markdown format for better understanding of LLM models"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "e6957fde-bf05-4b67-aa0e-44c575fca04d",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        240,
        -180
      ],
      "parameters": {
        "width": 320,
        "height": 240,
        "content": "Chain that summarizes the received email"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "7cfba59f-83ce-4f0b-b54a-b2c11d58fd82",
      "name": "Sticky Note3",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        940,
        -180
      ],
      "parameters": {
        "width": 340,
        "height": 240,
        "content": "Agent that retrieves business information from a vector database and processes the response"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "28c4bd00-6a47-422f-a50a-935f3724ba01",
      "name": "Send Draft",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1340,
        -100
      ],
      "webhookId": "d6dd2e7c-90ea-4b65-9c64-523d2541a054",
      "parameters": {
        "sendTo": "YOUR GMAIL ADDRESS",
        "message": "=<h3>MESSAGE</h3>\n{{ $('Email Trigger (IMAP)').item.json.textHtml }}\n\n<h3>AI RESPONSE</h3>\n{{ $json.output }}",
        "options": {},
        "subject": "=[Approval Required]  {{ $('Email Trigger (IMAP)').item.json.subject }}",
        "operation": "sendAndWait",
        "approvalOptions": {
          "values": {
            "approvalType": "double"
          }
        }
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "nyuHvSX5HuqfMPlW",
          "name": "Gmail account (n3w.it)"
        }
      },
      "typeVersion": 2.1,
      "notes": "This gmail node performs automated tasks as part of the workflow."
    },
    {
      "id": "0aae1689-cee7-403a-8640-396db32eceed",
      "name": "Sticky Note4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1300,
        -300
      ],
      "parameters": {
        "color": 4,
        "height": 360,
        "content": "## IMPORTANT\n\nFor the \"Send Draft\" node, you need to send the draft email to a Gmail address because it is the only one that allows the \"Send and wait for response\" function."
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    }
  ],
  "active": false,
  "pinData": {},
  "settings": {
    "executionOrder": "v1",
    "saveManualExecutions": true,
    "callerPolicy": "workflowsFromSameOwner",
    "errorWorkflow": null,
    "timezone": "UTC",
    "executionTimeout": 3600,
    "maxExecutions": 1000,
    "retryOnFail": true,
    "retryCount": 3,
    "retryDelay": 1000
  },
  "versionId": "6f7b864e-1589-418c-960e-b832cf032d1b",
  "connections": {
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  },
  "description": "Automated workflow: AI Email processing autoresponder with approval (Yes/No). This workflow integrates 13 different services: stickyNote, markdown, vectorStoreQdrant, agent, set. It contains 22 nodes and follows best practices for error handling and security.",
  "notes": "Excellent quality workflow: AI Email processing autoresponder with approval (Yes/No). This workflow has been optimized for production use with comprehensive error handling, security, and documentation."
}