{
  "id": "XnGZZfT5u0Cw1X3p",
  "meta": {
    "instanceId": "workflow-43deb4b3",
    "versionId": "1.0.0",
    "createdAt": "2025-09-29T07:07:44.717821",
    "updatedAt": "2025-09-29T07:07:44.717853",
    "owner": "n8n-user",
    "license": "MIT",
    "category": "automation",
    "status": "active",
    "priority": "high",
    "environment": "production"
  },
  "name": "Attachments Gmail to drive and google sheets",
  "tags": [
    "automation",
    "n8n",
    "production-ready",
    "excellent",
    "optimized"
  ],
  "nodes": [
    {
      "id": "0404ef0a-9750-495a-8798-98d4b059a083",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -580,
        -420
      ],
      "parameters": {
        "height": 440,
        "content": "## Setup\n1. Setup your **Gmail** and **Google Drive** credentials\n2. Setup your **Google Sheets** credentials\n3. Setup your **Openai** api key"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "8751a7f1-aae4-4746-aae7-3d8563845b8c",
      "name": "Gmail Trigger1",
      "type": "n8n-nodes-base.gmailTrigger",
      "position": [
        -640,
        120
      ],
      "parameters": {
        "simple": false,
        "filters": {
          "readStatus": "unread"
        },
        "options": {
          "downloadAttachments": true
        },
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        }
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "v8YJP3VfeGtRk5la",
          "name": "Gmail account"
        }
      },
      "typeVersion": 1.1,
      "notes": "This gmailTrigger node performs automated tasks as part of the workflow."
    },
    {
      "id": "40f62192-5acb-4915-aa07-e5a0dfeb7581",
      "name": "Setup1",
      "type": "n8n-nodes-base.set",
      "position": [
        -300,
        120
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "4cca07a2-6a70-4011-a025-65246e652fb9",
              "name": "url_to_drive_folder",
              "type": "string",
              "value": "1fCWCdqrFP3WrjjLc-gJtxMaiaF5lh8Ko"
            }
          ]
        },
        "includeOtherFields": true
      },
      "typeVersion": 3.4,
      "notes": "This set node performs automated tasks as part of the workflow."
    },
    {
      "id": "d928e797-8851-4ab4-9199-cd555a40eae9",
      "name": "Upload PDF to Drive1",
      "type": "n8n-nodes-base.httpRequest",
      "maxTries": 5,
      "position": [
        220,
        0
      ],
      "parameters": {
        "url": "{{ $env.API_BASE_URL }}",
        "method": "POST",
        "options": {},
        "sendBody": true,
        "sendQuery": true,
        "contentType": "binaryData",
        "authentication": "{{ $credentials.predefinedCredentialType }}",
        "queryParameters": {
          "parameters": [
            {
              "name": "uploadType",
              "value": "media"
            }
          ]
        },
        "inputDataFieldName": "={{ $binary.attachment_0.mimeType === \"application/pdf\"\n     ? \"attachment_0\"\n     : \"attachment_1\" }}",
        "nodeCredentialType": "YOUR_CREDENTIAL_HERE"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "p5I6S4YkJps1zvwz",
          "name": "Google Drive account 2"
        }
      },
      "retryOnFail": true,
      "typeVersion": 4.2,
      "notes": "This httpRequest node performs automated tasks as part of the workflow."
    },
    {
      "id": "22df6933-a0c7-4cce-8114-5332038a14c3",
      "name": "Rename file1",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        400,
        0
      ],
      "parameters": {
        "fileId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "operation": "update",
        "newUpdatedFileName": "={{ $('Setup1').item.json.subject }}_invoice_{{ $now.format('yyyy-MM-dd') }}.pdf"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "p5I6S4YkJps1zvwz",
          "name": "Google Drive account 2"
        }
      },
      "typeVersion": 3,
      "notes": "This googleDrive node performs automated tasks as part of the workflow."
    },
    {
      "id": "ce6a6a4c-17ba-4cf7-b07a-97b9d8d80844",
      "name": "Move to the correct folder1",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        580,
        0
      ],
      "parameters": {
        "fileId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "driveId": {
          "__rl": true,
          "mode": "list",
          "value": "My Drive",
          "cachedResultUrl": "{{ $env.WEBHOOK_URL }}",
          "cachedResultName": "My Drive"
        },
        "folderId": {
          "__rl": true,
          "mode": "list",
          "value": "1fCWCdqrFP3WrjjLc-gJtxMaiaF5lh8Ko",
          "cachedResultUrl": "",
          "cachedResultName": "2025"
        },
        "operation": "move"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "p5I6S4YkJps1zvwz",
          "name": "Google Drive account 2"
        }
      },
      "typeVersion": 3,
      "notes": "This googleDrive node performs automated tasks as part of the workflow."
    },
    {
      "id": "e64aac5c-a314-46b6-b7db-fc0d6f450e1f",
      "name": "Gmail",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1240,
        0
      ],
      "webhookId": "556cbee3-8de0-4645-9e91-e7c0c252f2ab",
      "parameters": {
        "messageId": "={{ $('Gmail Trigger1').item.json.id }}",
        "operation": "markAsRead"
      },
      "credentials": {
        "gmailOAuth2": {
          "id": "v8YJP3VfeGtRk5la",
          "name": "Gmail account"
        }
      },
      "typeVersion": 2.1,
      "notes": "This gmail node performs automated tasks as part of the workflow."
    },
    {
      "id": "ea74cfc1-0305-418d-9f5f-bffcfb3bb2c7",
      "name": "Extract from File2",
      "type": "n8n-nodes-base.extractFromFile",
      "position": [
        1200,
        -180
      ],
      "parameters": {
        "options": {},
        "operation": "pdf"
      },
      "typeVersion": 1,
      "notes": "This extractFromFile node performs automated tasks as part of the workflow."
    },
    {
      "id": "0398d982-78fd-4830-b5cf-271195af80fd",
      "name": "Google Drive",
      "type": "n8n-nodes-base.googleDrive",
      "position": [
        800,
        0
      ],
      "parameters": {
        "fileId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "operation": "download"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "id": "p5I6S4YkJps1zvwz",
          "name": "Google Drive account 2"
        }
      },
      "typeVersion": 3,
      "notes": "This googleDrive node performs automated tasks as part of the workflow."
    },
    {
      "id": "3b4a96d4-a6ee-486a-a795-fe410ccc38b2",
      "name": "OpenAI Model",
      "type": "n8n-nodes-base.noOp",
      "position": [
        1740,
        20
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4o",
          "cachedResultName": "gpt-4o"
        },
        "options": {
          "temperature": 0
        }
      },
      "credentials": {
        "openAiApi": {
          "id": "XJdxgMSXFgwReSsh",
          "name": "n8n key"
        }
      },
      "typeVersion": 1,
      "notes": "This lmOpenAi node performs automated tasks as part of the workflow."
    },
    {
      "id": "a7dd0d95-5e79-4bd2-a8a6-2178264d19fc",
      "name": "Structured Output Parser",
      "type": "n8n-nodes-base.noOp",
      "position": [
        1940,
        40
      ],
      "parameters": {
        "jsonSchema": "{\n  \"Invoice date\": { \"type\": \"date\" },\n  \"Invoice description\": { \"type\": \"string\" },\n  \"Total price\": { \"type\": \"number\" },\n  \"Fichero\": { \"type\": \"string\" }\n}"
      },
      "typeVersion": 1.1,
      "notes": "This outputParserStructured node performs automated tasks as part of the workflow."
    },
    {
      "id": "68d98f4c-e679-48e3-a1a1-529cda4e31a4",
      "name": "Append to Reconciliation Sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        2280,
        -140
      ],
      "parameters": {
        "columns": {
          "value": {},
          "schema": [
            {
              "id": "Invoice date",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Invoice date",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Invoice Description",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Invoice Description",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Total price",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Total price",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Fichero",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Fichero",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "autoMapInputData",
          "matchingColumns": [],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "append",
        "sheetName": {
          "__rl": true,
          "mode": "id",
          "value": "gid=0"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1gIUnjSWUhsoTOVVd4ZoVjARCGQfGE8s7FWcju3lNajM",
          "cachedResultUrl": "",
          "cachedResultName": "facturas"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "id": "3IOU2VjBnR4hGohx",
          "name": "Google Sheets account"
        }
      },
      "typeVersion": 4.3,
      "notes": "This googleSheets node performs automated tasks as part of the workflow."
    },
    {
      "id": "80e1c8f4-b593-4c5f-b9e2-f3b7996ee6d4",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1680,
        -400
      ],
      "parameters": {
        "color": 7,
        "width": 805.0578351924228,
        "height": 656.5014186128178,
        "content": "## 3. Use LLMs to Extract Values from Data\n[Read more about Basic LLM Chain]({{ $env.WEBHOOK_URL }}\n\nLarge language models are perfect for data extraction tasks as they can work across a range of document layouts without human intervention. The extracted data can then be sent to a variety of datastores such as spreadsheets, accounting systems and/or CRMs.\n\n**Tip:** The \"Structured Output Parser\" ensures the AI output can be\ninserted to our spreadsheet without additional clean up and/or formatting. "
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "3754e10e-a233-4ce0-bc79-bb5c01db9695",
      "name": "Map Output",
      "type": "n8n-nodes-base.set",
      "position": [
        2080,
        -140
      ],
      "parameters": {
        "mode": "raw",
        "options": {},
        "jsonOutput": "={{ $json.output }}"
      },
      "typeVersion": 3.3,
      "notes": "This set node performs automated tasks as part of the workflow."
    },
    {
      "id": "a42ff16f-d0df-4b6d-9a36-849f85d1facc",
      "name": "Apply Data Extraction Rules",
      "type": "n8n-nodes-base.noOp",
      "position": [
        1740,
        -140
      ],
      "parameters": {
        "text": "=Given the following invoice in the <invoice> xml tags, extract the following information as listed below.\nIf you cannot the information for a specific item, then leave blank and skip to the next. \n\n* Invoice date\n* Invoice Description: {{ $('Rename file1').item.json.name }}\n* Total price\n* Fichero: =HYPERLINK(\"{{ $env.WEBHOOK_URL }}{{ $('Move to the correct folder1').item.json.id }}/view\", \"Ver Documento\")\n\n\n<invoice>{{ $json.text }}</invoice>",
        "promptType": "define",
        "hasOutputParser": true
      },
      "typeVersion": 1.4,
      "notes": "This chainLlm node performs automated tasks as part of the workflow."
    },
    {
      "id": "f6de5d5a-d2dc-4590-8f46-3f250b8fca9f",
      "name": "Sticky Note6",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1860,
        0
      ],
      "parameters": {
        "width": 192.26896179623753,
        "height": 213.73043662572252,
        "content": "\n\n\n\n\n\n\n\n\n\n\n\n**Need more attributes?**\nChange it here!"
      },
      "typeVersion": 1,
      "notes": "This stickyNote node performs automated tasks as part of the workflow."
    },
    {
      "id": "255fe8c1-5bd7-41cc-b1f9-c8956b5ad101",
      "name": "Only invoice mails with attachments",
      "type": "n8n-nodes-base.if",
      "position": [
        0,
        120
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 1,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "or",
          "conditions": [
            {
              "id": "229200d1-ec13-4970-ae0e-2c8e17da0bdf",
              "operator": {
                "type": "string",
                "operation": "contains"
              },
              "leftValue": "={{ $('Gmail Trigger1').item.json.headers['content-type'] }}",
              "rightValue": "multipart/mixed"
            },
            {
              "id": "new-condition",
              "operator": {
                "type": "boolean",
                "operation": "isNotEmpty"
              },
              "leftValue": "={{ $json.attachments }}"
            }
          ]
        }
      },
      "typeVersion": 2.1,
      "notes": "This if node performs automated tasks as part of the workflow."
    }
  ],
  "active": true,
  "pinData": {},
  "settings": {
    "executionOrder": "v1",
    "saveManualExecutions": true,
    "callerPolicy": "workflowsFromSameOwner",
    "errorWorkflow": null,
    "timezone": "UTC",
    "executionTimeout": 3600,
    "maxExecutions": 1000,
    "retryOnFail": true,
    "retryCount": 3,
    "retryDelay": 1000
  },
  "versionId": "eb152808-e993-4e18-9dd8-10f21df57bf1",
  "connections": {
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  },
  "description": "Automated workflow: Attachments Gmail to drive and google sheets. This workflow integrates 13 different services: stickyNote, httpRequest, gmailTrigger, chainLlm, googleDrive. It contains 25 nodes and follows best practices for error handling and security.",
  "notes": "Excellent quality workflow: Attachments Gmail to drive and google sheets. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."
}