SAP Community - SAP Ariba Buying and Invoicing

Fault response received from ANXXX with ErrorCode: CIG-PLT-00676

2023-12-27T01:18:16+01:00

We are now verifying some integration scenario using Managed Gateway(formerly CIG) and have the error described in title in CIG side.

As per the article, we need to follow the instruction below;

https://support.ariba.com/item/view/KB0402310

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Error 5: Fault response received from: ANXXX with Status:FAILED and ErrorResponse: .. Suggested Action : Please contact support with ErrorCode:CIG-PLT-00676.

Solution to follow: In above case the error response content is empty i.e. null. Reason could be destination or ERP application encountered application error or dump. In such cases check in ERP SRT_MONI, SRT_LOG, SLG1, ST22, SMICM logs during timestamp when transaction flow towards ERP failed in Managed Gateway portal Transaction Tracker. If any middlebox like web dispatcher etc. check relevant logs.

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There is no log in SRT_MONI, SRT_LOG, SLG1, ST22. SMICM shows an error, which says "received a fatal TLS certificate unknown alert message from the peer". Does anyone know how to resolve this issue?

Any inputs are really appreciated. Thank you.

Integrating SAP Ariba with SAP Datasphere

2024-01-11T16:55:14+01:00

Dear SAP Experts,

Could you please guide on how SAP Ariba can be connected to SAP Datasphere?

What are the possible methods & approaches?

Reduce PO item quantity when there is a supplier return

2024-02-01T22:25:16.023000+01:00

Hi Experts,

We have a scenario where we have a PO item for a quantity of 30. The supplier sent an ASN for a quantity of 30. The PO item status shows a quantity of 30 shipped. However, 8 pieces were bad and we returned them in our SAP ECC system. We manually rejected the 8 pieces in Ariba PO receipt.

However, when we attempt to reduce the PO item quantity to 22, the system gives an error "Quantity cannot be less than 30 (the number shipped)."

How can we resolve this error and reduce the PO item quantity?

Thanks in advance for your help

SAP Ariba - Approval Task with Multiple Approvers

2024-02-09T18:32:42.450000+01:00

I'm not sure if I answered the "Where do you want to post this question?" question correctly. My company uses SAP Ariba Spend Management to store our contracts and as a workflow with our internal contract reviewers. Our original implementation was set up to accommodate for our main contract reviewer General Counsel. However, what we really need is one task that sends both of our General Counsel(s) a notification and applies them both as the owner of the task, and whoever does the review of that contract "acquires" the task as their own for reporting purposes.

Does anyone have any detailed instructions, articles, or resources as to how to fix this on the customer end? I'm pretty good with databases and programming on the UI so, I'd like to try to fix it myself before paying our implementation company to change the task.

Apply TeamMemberRules from one Template to another

2024-02-09T18:41:54.720000+01:00

We use our instance of Ariba SAP to store our contracts as well as a workflow for our internal contract reviewers. When I create a new User, I create their User page, assign them their groups, apply the new User spreadsheet to our Requestors spreadsheet, and then apply that Requestors spreadsheet to our Sales and Procurement Templates. I'm able to update the TeamMemberRulesTemplate_CCC in our Sales Template, but I get multiple errors when applying this exact same spreadsheet to the Procurement Template. These errors state the none of the people in our original implementation group are available and therefore we cannot publish the Template. Any ideas as to why this would be happening? My apologies for the vagueness, I'm not sure what other information one may need for this issue and am happy to answer any questions to the best of my ability.

Updated question to include screenshot of error. Redacted company-specific names and email addresses, minus suspected issues.

Filter Measures in Reports

2024-02-09T18:47:01.413000+01:00

We use our instance of Ariba Spend Management to store and workflow our contracts.

When using the reporting feature, how does one filter the measures? For example, if I were to use the [Workspace Duration] Measure option, how do I filter our all of the workspaces that do not equal 1 for the [Workspace Duration]? Or, how do I filter our all of the workspaces that have a [Workspace Duration] Measure < 1?

My apologies for the vagueness, I'm not sure what all someone may need to answer a question like this. I will answer any questions you may have.

Filtering based on Custom Fields

2024-02-09T18:58:43.283000+01:00

Hello, we use our Ariba Spend Management to store and workflow contracts. We have a few custom fields including the person that requested the contract review, the type of document being reviewed, whether the review is needed ASAP, and many more. When I attempt to create a report of any of these things, they are not available to be used in reports. For example, if I wanted to create a report of all of the requests that a specific person made in the last year, I am not able to do this. I created a Service Request and the SAP Agent stated that this functionality is not available in Ariba and told me to do an implementation suggestion.

Are any of you able to filter based on custom fields? I am skeptical and a bit frustrated. Thanks for your help in advance.

TECO flag set in S4P for PO that originated in Ariba. We can't reopen PO to allow credit memos. Fix?

2024-02-09T20:19:01.226000+01:00

Is it okay to have the flag removed so that we can reopen the PO in Ariba Spend Management? This will allow the supplier to submit credit memos. But, we don't want to remove the TECO flag if it's going to cause other issues. What's the best practice for this scenario?

Approval flow contract request in Ariba

2024-02-14T03:34:13.686000+01:00

Hello,

I want to know how do I trigger Contract request approval flow when either date expiration or maximum limit changed after amendment contract in Ariba

How to export vendors invoices by material code from SAP

2024-02-15T11:06:40.541000+01:00

Hello, how to export vendors invoices by material code from SAP ? for a specific year : 2023 , For article codes starting with 999 only , for a specific entity , all vendors , and how to personalize the export meaning add specific columns ? thank you

Enable Ariba PR Edit Approval only for Total PR Cost Changes

2024-02-20T16:06:55.400000+01:00

Hi All,

I am looking for guidance to update the configuration for Ariba PR approval flow. Currently we have configured and applied different rules for approval in terms of resubmit however, there is requirement where business wants to retrigger the approval only when PR edit and total value changes in terms of increase only. Current config, when PR line item quantity and price changes, then PR trigger for Approval. I have tried different conditions and rules, but could not succeed the result. So appreciate if someone guide me and confirm that is it possible to retrigger the PR approval only when there is increase in total cost of PR, instead of increase in line item Qty and price. (Example : Line item 1 : Qty - 10 and Unit Price - 100 and Line Item 2 : Qty -15 and Unit Price - 100. PR Edit - Line Item 1 - Qty - 15 and Unit Price - 100 and Line Item 2 : Qty - 10 and Unit Price - 100. For this scenario currently PR trigger for approval due to one of line item qty and unit price increase, so we don't want this retrigger approval.)

Ariba training for Brazilian Localization

2024-03-04T16:16:44.044000+01:00

Dear all

For the Brazilian localization there are some special fields like Material usage + Material origin, Mat. category, NCM code .... I am looking for Ariba course (or any training material) in order to understand how Ariba works in the Brazilian Localization, especially the integration of these fields in Ariba Guided Buying, Catalogs, Sourcing, Contracts ...

Thanks in advance!

Alexandre Arcanjo Pereira

PR approval flow in 2NV scenario

2024-03-14T15:26:22.489000+01:00

Hi all,

We are implementing SAP Ariba Guided Buying and SAP S/4HANA Public Cloud using the 2NV scenario.

Do you have any experiences to share regarding the PR approval flow in that case? How is it managed in SAP Ariba Guided Buying? We know that the best practice is to do it in SAP S/4HANA Public Cloud but it seems to be quite limited on a business perspective.

As PR changes cannot be done in SAP Ariba Guided Buying for fully approved PR, how are you managing approvals for PR changes?

Thank you

Ariba reporting on custom form fields

2024-03-29T16:38:53.428000+01:00

We have created custom form ‘Catalog Request Form’ with classic approval process.

Can I create Ariba reports with the data from the Custom Form except ‘Pending Approvals’?

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How to send scheduled payment to Ariba/SAP Business network

2024-04-04T12:57:31.159000+02:00

Without an invoice in Ariba B&I, is it possible to send the scheduled payment information from S/4 Hana/VIM to the supplier's AN account?

We are using CIG but I am struggling to find whether something exists.

[Ariba]PR Approval Workflow_Conditions that distinguish between direct PRs and PRs created from RFQs

2024-04-05T07:25:30.621000+02:00

For the approval workflow for Ariba PRs, we would like to further configure the noncatalog to distinguish between 'direct PRs' and 'PRs created from RFQs'.

Right now, I distinguish whether the detail item RfqId is blank (direct PR) or not blank (PR created from RFQ).
Until about a month ago, we were able to distinguish correctly, but since the other day, this condition has not been functioning properly, and PRs created from RFQs are also recognized as having blank RfqId.
So, we would like to know if it is appropriate to use this RfqId condition when originally making such a distinction, or if there is another item that can be used to distinguish them.

Currently, a candidate proposal is to use "OriginatingSystem" as a condition, and if it is blank, identify it as a direct PR, and if it is not blank, identify it as a PR created from the RFQ, but I would also like to know if this is appropriate.

Thanks,
Itsumi Yamada

PO from external system missing in SAP

2024-04-08T14:17:35.636000+02:00

Dear community,

we have a PO number which was created in our external buying platform Agora (similar to Ariba) and usually it's automatically sent to SAP but there we cannot find it. It says "this document doesn't exist".

Do you know how to solve this issue?

Thanks a lot,

Zoran

Is this scenario possible in Ariba?

2024-04-13T17:37:12.196000+02:00

In Ariba Buying, while creating a purchase requisition then the budget of purchase requisition maintained in a third party system, when a requisitioner create a requisition before submitting the budget should be check in third party system. Weather it is possible in Ariba?

Ariba invoicing

2024-04-13T17:47:32.351000+02:00

In Ariba Invoicing, My supplier has 4 bank accounts in Sap ERP, During the payment of invoice, as a account payable consultant which bank I need to select to pay the invoice from?

How to create approval process for purchase requisition changes in SAP Ariba Procurement

2024-05-07T17:11:18.359000+02:00

I am looking for examples or best practices in how to edit an existing purchase requisition approval process in SAP Ariba Procurement to support change orders. What would be the options for Approval Rules, Filter Rules, and Approvable Edit Rules to support modified approvals for a requisition in Ordered status. I am not looking for an exhaustive list; just an example or two of best practices.

For example, I have heard there is a condition that can be selected that basically, "says that the original conditions are valid only for the first version of the requisition." What field or predefined condition would this be? I am not currently seeing a field or predefined condition that would fit this description.

Additionally, would this condition be applied for all nodes or would you need to create this condition for every node in the original approval flow?

I have looked for documentation or examples to support setting up the approval process for a requisition change and do not seem to be able to find anything on this aspect of the approval process. Can an example be provided or a reference provided where one can better learn how to setup an approval process that supports change orders for purchase requisitions?

As an example of what would be helpful to see, what could the approval process look like for a requisition change where you would want to keep the approval in place only for requisitions changed by more than a certain threshold, such as a 10% increase for a line item or total cost? If below this threshold they would auto approve.

Thank you!!