SAP Community - SAP Ariba Buying and Invoicing

Ariba: Rejection approval flow doesn't trigger on IRs

2025-09-24T12:17:09.333000+02:00

Has anyone implemented a specific approval to trigger if someone in the IR approval flow clicks on Reject?

We've turned Application.Invoicing.RejectRequiresNoMoreApprovals to No and we've tried using InvoiceReconciliation.IsForReject and InvoiceReconciliation.cus_MarkforReject on our approval rules to have a specific approval after rejection. When using the testing tab of the IR Approval Flow, we see the wanted behavour.

But on the actual approvable document, unless something else is first changed in the IR, after clicking on Reject, the approval flow is not resubmitted and regenerated as we need it to.

Ariba Support suggest to log a customisation request based on what's written at the bottom here: https://help.sap.com/docs/buying-invoicing/approval-process-management-guide/default-approval-process-for-invoice-reconciliation-documents-for-credit-memos-6b941434c1da101496f78f16a2c6b546

But this talks about adding an approval group to rejected IR documents without exceptions. In our cases, we have exceptions and that makes no difference.

I'm confused as to what sort of customisation will trigger the resubmit of the approval flow after the Reject button is pushed. If anyone here has enabled such a customisation, could you please describe it?

thanks

Cathy

Ariba - Discount change in PR / PO (ERP Integration)

2025-09-24T15:56:26.553000+02:00

Hi Community,

currently we have a customer case and a open question how we handle with discounts changes in purchase orders of SAP Ariba Buying.

We recognized when changing a discount in Purchase Requisition (Ariba) that the discount will be added in S/4HANA Purchase Order as new line in the calculation scheme.

Our customer has now the case that the discount should be changed or should be added (Insert). So for the customer both cases are possible. As a standard it's only added.

Is there any best practice for such a case?

Thanks & Best regards,

Stefan

Invoice Attachment transferred from Ariba to SAP s4Hana getting duplicated in SAP

2025-10-01T08:43:26.356000+02:00

I've recently been facing this issue, were the attachments which suppliers are attaching in their invoices in Ariba, are reaching SAP as duplicates,

No duplication in the IDOCS,

Parent/Child Vendor Relationships (Hierarchy) in Ariba

2025-10-06T08:10:25.652000+02:00

Hello SAP Community,

We are currently exploring an enhancement for one of our clients involving Parent/Child Vendor Relationships in SAP Ariba, and we would appreciate your insights or guidance on how best to approach this.

Current Setup:

Vendor records are created and maintained in S/4HANA via MDG, and synchronized with SAP Ariba twice daily.
In Ariba, each vendor is created as a standalone entry, resulting in multiple listings for the same company (e.g., Microsoft, U.S. Bank, Amazon), often representing different business units or geographies.
This leads to confusion during vendor selection, as users must manually identify the correct vendor from a long list.

Business Requirement:

Display only a single vendor option (parent) during selection in Ariba Buying.
Enable spend reporting to be consolidated across all associated child vendors.

Request for Guidance:

Is there a native capability in Ariba to support parent/child vendor relationships?
If not, are there any recommended configurations, workarounds, or best practices to achieve this?
Has anyone implemented a similar solution or enhancement?

Any documentation, experience, or suggestions would be greatly appreciated.

Thank you in advance for your support!
SAP Ariba Spend Analysis SAP Ariba Invoice Management , SAP Ariba Sourcing SAP Ariba Supplier Risk SAP Ariba Buying and Invoicing SAP Supplier Lifecycle Management

The subject lines of emails sent from Ariba do not display in the language configured in Ariba when

2025-10-15T11:20:23.179000+02:00

Hello, I am a consultant working on an indirect procurement reform project using SAP Ariba at a manufacturer.

Regarding notification emails sent from Ariba (e.g., approval requests), the following issues have been observed:
・In Outlook, portions of the subject line text sometimes appear in a language different from the language set in Ariba (Japanese), such as English.
・This occurs not only in the live environment at the client company but also in the test environment.

SAP investigated, but they stated that identifying the cause and developing countermeasures is difficult due to the inherent complexity of the root cause analysis.

The operational impact is as follows:
Users routinely process large volumes of document approvals and creation daily. Consequently, many rely on email filtering based on subject lines.
If email subjects partially contain a different language (English), users utilizing filtering functions may experience missed approvals or confirmations. This could lead to operational delays.

HI Community Members,In SAP Ariba B&I, is there any way to make a dropdown Seelction field availab

2025-10-17T08:08:56.434000+02:00

Hi, Community Members,

In SAP Ariba B&I, is there any way to make Master Data-"Commodity Code with HSN" available at Supplier Ariba Portal as dropdown Selection field to Select while creating a Non- PO Invoice.?

Career Advice: Choosing Between SAP Ariba, EWM, and PP

2025-10-21T02:56:56.998000+02:00

Hello,

I’m an Industrial Engineer with no prior work experience, but I speak four languages — English, German, Turkish, and Arabic. I’ve recently completed hands-on training in SAP MM and am now planning to learn another SAP module to strengthen my career path.

My goal is to build a strong professional profile and find good job opportunities in the Gulf region, where SAP is in high demand. I want to choose a module that aligns with my industrial engineering background, complements my SAP MM knowledge, leverages my language skills, and offers long-term career stability — even with the growing impact of AI and automation.

Currently, I’m considering 1) SAP Ariba(e.g., Procurement, Supplier Management, Sourcing ..) and 2) SAP EWM. I am also thinking about SAP PP, but I believe its opportunities are limited, as it is mostly confined to the industrial sector. Additionally, I would like advice on whether to focus on Cloud Private Edition or On-Premise for SAP MM and the next module.

Which module and deployment type would you recommend to help me stay competitive and future-proof my career in the Gulf market?

Thank you very much for your advice!

Need to update HSN code in PR/PO during creation from ARIBA Guided Buying to SAP S4HANA PUBLIC CLOUD

2025-10-29T13:04:32.257000+01:00

Dear All,

We are trying to integrate PR from ARIBA GUIDED BUYING to SAP S4HANA PUBLIC CLOUD and further create PO.

We have created PR in SAP S4HANA PUBLIC CLOUD. Further using Automatic PO creation app, we are creating PO.

For india country, we have BR_NCM field for HSN code in PO item. But the same field is not available in PR item. How we can achieve this updating of HSN/SAC code in PO India tab from ARIBA GB.

Is there anyway, can we directly initiate creation of PO from ARIBA GB ? If no, what we can do for HSN code field?

Regards

Sudharsanan

Ariba Invoice : Total Amount not getting added correctly

2025-11-06T19:49:07.625000+01:00

Hi Team,

I am facing issue in Invoice for 1 supplier only. Where the Invoice total amount is not calculated correctly leaving the tax amount. By looking at the post processing payload the tax value(MWSBT :17.92) is not added to the net price(BETRG:94.29).

In my below screenshot on the left side is the issue payload where Net Price + Tax is not calculated to the field "SUMME".

Right side screenshot is for different supplier payload where the Total amount is calculated correctly.

I could see a difference in 2 field's MSATZ and TXJCD value differs i.e MSATZ = 19.000 & TXJCD = 3 / 1 . Is this causing any issue? What could be the reason?

SAP Ariba and SAP Ariba Central Invoice Managemrnt

2025-11-10T16:54:17.418000+01:00

if I want to buy SAP Ariba CIM for my invoices that are not on SAP Ariba, how can I integrate data from the 2 sources?
also, can I just replace SAP Ariba with SAP Ariba CIM without impacting my suppliers at all?

Showing deneied Purchase Requisitions in the To Do list in SAP Ariba

2025-11-11T05:23:35.808000+01:00

Dear professionals,

Our customer wants to display deneid PRs on To-Do list in SAP Ariba Dashbord.

Are there any possible methods or workarounds?

Thank you

Prametric Catalog Items in 3EN Szenario

2025-11-27T10:11:12.311000+01:00

Hello,

In my Ariba Buying project, the client wants to use parametric catalog items. For example with T-Shirt size: S, M, L as a parametric field. The integration scenario is 3EN with Central Procurement. Ariba therefore creates a PR in Central Procurement.

The question is: how is the parametric data transferred from Ariba to the PR in Central Procurement? What is the best practice standard for this?

Thanks and regards, Christian

Hello Experts, one of the SES is stuck in "Rejecting" status in Ariba.

2025-12-18T09:48:30.309000+01:00

Hello Experts, one of the SES is stuck in "Rejecting" status in Ariba, it was supposed to reach ECC via CIG, could you provide your expertise & help me resolve / trouble shoot the issue, please.

Normal expected behaviour: SES rejected in Ariba > Message reaches CIG > update in ECC.

Current behaviour: SES stuck in Ariba itself (in Rejecting status) for days, the message not reached CIG (not appearing in TT).

Harmonised System codes from catalogue item in Guided Buying

2026-01-13T14:52:51.085000+01:00

I have a supplier catalogue that uses HS codes for classification. I have these mapped to unspsc. What I'd like is for the HS code to be visible on the requisition at line level, and able to report on it, as currently the commodity code shown is the ERP one.

Has anyone done anything similar?

Our SAP Ariba Buying and Invoicing instance is standalone.

Ariba CIG : Service PO mapping not working

2026-01-20T06:27:21.424000+01:00

Hi Team,

We are facing one issue when trying to do mapping for a Service PO. Where the Quantity & Price value flip happens for both the Service & Material PO. Below is the requirement

Requirement:

If the PReq Item is a service (i.e. Service Start Date <> blank), then map the:

PR Qty field -> PO Price field
PR Price field -> PO Qty field

Keep PR UoM field mapped to PO UoM field

Note: We have Item Category = 'M' only as per client requirement.

Based on the above requirement we tried mapping in “PurchaseOrderExportRequest”. However, we are facing some challenges in our test environment where the desired output is not achievable.

Steps Performed: PR Qty field -> PO Price field

1) Mapped Quantity (PurchOrdScheduleDetails_Item) to NET_PRICE(PO_ITEMS)

2) Added Source condition to the Custom Date (Custom Section)

3) Created PR5373. Has 2-line items:

1st Line item has a Commodity code as 'Service' , Service Start & End Date are not blank & Item Category = 'M'. - Here the value flip is successful

Payload: 1st Lineitem

2nd Line item has a Commodity code as 'Equipment' ,Service Start & End Date are Blank , Item Category = 'M'. - Here also the value flip happens which should not happen.

Payload 2nd line item:

I believe it is because of looping Custom field takes consideration of the field text(ServiceStartDate) alone in the mapping without considering if it has got a value or not.

So, we would like to understand how we can overcome this situation where we need only Quantity & Price should flip when the “ServiceStartDate” <> Blank. ?

If I add a new Custom Field for Service PO as “Service Flag” in the same Custom section.

Question: Will the new Custom field will have the same impact just like the above mapping where the mapping will not consider whether the field is Blank / not Blank when present in the Custom section?

Is it possible to add an approval queue dynamically to a workflow? SAP Ariba

2026-01-20T16:12:01.891000+01:00

My invoice workflow starts with a designated business contact who often provides additional information to AP. They have to manually add AP into the flow so that they can provide their information and send it back for correction. I'd like to dynamically add AP to the flow when the OBO contains "Default" and the prior approver is Designated Business Contact - then Add AP Invoice Returns to the queue.

Is this a customization that SAP can do?

Is there any purchasing units import API in SAP Ariba

2026-01-26T09:05:20.080000+01:00

I want to import purchasing units data from third-party system to Ariba system. I know that we can use import purchasing units task to import csv file to Ariba through ITK, But i think ITK have some disadvantage. I want to implement this business scenario through an API call. Do you have some best practices ?

SAP-ARIBA -Vendors need to see only their payment terms

2026-02-01T16:35:50.284000+01:00

Hi Team,

Currently the selected vendors in SAP ARIBA can see the whole list of payment terms (which are required to derive payment methods) which belong to other vendors as well, it runs the risk of selecting the wrong one which belong to other vendors . Currently multiple vendors payment terms have been configured in SAP ECC system. If the selected vendors in SAP ARIBA can see the payment terms which belong to them only, it could be a feasible solution. Can someone help how this can be achieved, if at all any configuration is missing or any development/enhancement is required.

Cheers

Sanjay

SAP POs to Ariba B&I without Commerce Automation

2026-02-03T13:21:29.371000+01:00

Hello Experts,

I wanted to check if there is a way that we can send Purchase Orders Originated from SAP S/4 HANA to SAP Ariba B&I without Commerce Automation License? Has anyone done this? I am aware that with Commerce automation license we will be able to do a PO Copy from Network to SAP B&I for POs originating in S/4 or ECC.

We have SAP S/4 HANA where POs will be created, we don't have Commerce Automation license and we have SAP Ariba B&I Solution (Suite Integrated). We can't move our Ordering to Ariba B&I for some reason, but we would like the PO created in SAP S/4 to be available in Ariba B&I as a copy and at the same time if Network can send this PO to Supplier.

Please confirm if this is feasible at all if we have BTP license with us.

Thanks,
Velu

Joule in Ariba Guided Buying: “Open in App” fails – sap.ushell.Container undefined, Fiori 3 CSS

2026-02-10T20:49:40.386000+01:00

Hi everyone,

I’m seeing an issue with Joule “Open in App” in SAP Ariba Guided Buying and wanted to check if anyone has faced this before.

What I’m doing:
From Joule, I see a list of recent Purchase Requisitions. When I click Open in App on a PR, it should take me to the full Guided Buying PR screen.

What happens instead:
I get an error saying “The application could not be opened”, and nothing opens.

What I noticed while checking in browser tools:

Console shows messages like:
- Unable to handle navigation with payload
- No sap.ushell Container found
A CSS file does not load:
/gb/sap_fiori_3_fonts.css
This request returns 500 Internal Server Error and JSON instead of CSS.

My questions:
- Is this a known Guided Buying / Joule issue?
- Does “Open in App” require any specific tenant or shell configuration?
- Has anyone seen this issue and found a fix, or is raising an SAP ticket the only option?
  
  I have Added the screenshots in the following
Any pointers would be really helpful.
Thanks in advance!