SAP Community - SAP Ariba Invoice Management

Attachments on Remittance or Payment status information

2024-12-04T13:07:33.097000+01:00

Hi Experts,

We have a requirement to send Check Copies on Remittance status information from Non-SAP ERP System to Ariba Invoice Management system. Is anyone aware that we can send attachments over the Remittance status/Payment status file from Non-SAP ERP to Ariba Network/Ariba Invoice Management solution?

If so, could you please share your experience or any guidance around this?

Please note that, since this is with Non-SAP system, we don't have CIG and we have SAP BTP in scope.

Thanks,
Velu

Commerce Automation with Non-SAP ERP Commodity codes

2024-12-10T12:23:38.258000+01:00

Hello Experts,

Trying to understand the best possible ways to handle the commodity code (Taxonomy) in Ariba Invoice Management. We are implementing Commerce Automation and Ariba Invoice Management for a Non-SAP ERP backend, as part of this, we have a list of custom commodity codes that are used as Product groups in non-SAP ERP. I am aware of the 4 commodity code files (commodity export, Classification code map, ERP Commodity codes/Partition commodity code and CEME). But in our case, since the POs will be initiated from Non-SAP ERP System, when the invoices reach the Network, we expect the suppliers to submit invoices over the network. When suppliers submit the invoices over the network, it should flow to Ariba Invoice Management solution, and we should be able to capture the Commodity code details from the PO to Invoice Reconciliation document which will drive the accounting combination in Ariba Invoice Management as per the CEME (Commodity Export Map Export) combination.

From the above scenario, when the PO is created in Non-SAP ERP, we will not have the Commodity code (UNSPSC) captured anywhere on the PO Output to Network, but we may be able to send the ERP Commodity code / ERP Product group code. But when an invoice is submitted via network, will the Commodity code be determined automatically based on the ERP Product group code in Ariba Invoice Management?

Am looking for the best practices in this case on how we can leverage the Commodity code files in SAP Ariba Invoice Management while connecting with Non-SAP ERP System.

Please note that, since backend system is Non-SAP ERP, the Ariba Invoice Management solution is a Generic Variant provided to us and hence CIG is Out of scope, and we have BTP as middleware.

Any help or suggestions or how you have handled the above scenarios while enabling commerce Automation for PO Collaboration and Ariba Invoice Management for a Non-SAP ERP would be very much appreciated.

Thanks,
Velu

Import Supplier Data and Account Information for Generic Ariba Variant

2024-12-17T10:40:15.517000+01:00

Hello Experts,

We are aware that the Supplier Data and the General ledger files can be automated from SAP ECC or S/4 HANA to SAP Ariba B&I through the Master data export program. But we have the backend System as non-SAP ERP and we have Ariba Invoice Management Solution (Not the B&I suite but only Ariba Invoice Management) as Generic Variant.

Can someone please confirm if we can import/Automate the Supplier Data and the Account (General Ledger) information from Non-SAP ERP System to Ariba Invoice Management provided we have SAP BTP as the middleware. Is this possible, was anyone able to perform the Batch Import of Supplier and Account information from Non-SAP ERP to Ariba Invoice Management/Ariba B&I?

Thanks,
Velu

PO Accounting Split Value by Amount Error

2024-12-18T14:50:49.072000+01:00

Hello,

Running into an issue when creating a PO with accounting split by Amount (over 10 splits) and when invoice is ready to be processed manually in Ariba for the amount less than the PO amount, we receive an error that Line Item 1, Accounting: The Split values amount is more than total amount.

But when creating a PO with accounting split by Percentage (over 10 splits), invoice is manually processed successful without any errors. But when invoices are processed via ICS Paper Invoice method, both PO scenarios by amount or percentage accounting splits are successfully processed and integrated to Ariba.

Commerce Automation PO and GR from Non SAP to Ariba Network and to Ariba Invoice Management Solution

2024-12-19T15:52:58+01:00

Hello Experts,

Can someone please confirm if the below scenarios are possible? Our landscape is we use Non-SAP ERP for creating Purchase Orders and Goods Receipts and we have SAP BTP as middleware. We have Commerce Automation and Ariba Invoice Management solutions with us.

1. Purchase Orders created, Updated and Cancelled from Non-SAP ERP System to Ariba Network and then to Ariba Invoice Management.

2. Goods Receipt created, updated or Reversed from Non-SAP ERP System to Ariba Network and then to Ariba Invoice Management.

Can someone please confirm if you have worked on the above scenarios in Ariba when dealing with a Non-SAP ERP System and how would you capture the PO updates and GR updates to send to Network and from there or directly from BTP, can we bring the PO and GR and their relevant updates to Ariba Invoice Management? Any help or guidance on this would be much appreciated?

Also, if you have any documentation or guidance on how to get the PO Copy from Network to Ariba Invoice Management solution, please guide.

Thanks,
Velu

External Supplier review/approval in Service Entry Sheet (SES) workflow

2025-01-10T20:49:38.903000+01:00

Hello community members,
I have a query related to a specific business use case and need your input.

The buyer will create a PR request for lab and when lab submits their SES (Service Entry Sheet), we need an external Supplier to review/confirm/pre-approve the SES before it is sent to buyer for final approval.

How can this be configured in SES approval workflow ?

Anyone please share SAP Ariba Functional consultant all materials

2025-01-20T17:38:39.286000+01:00

Hi, Anyone please share SAP Ariba Functional consultant all learning materials. Like PDF, Word, Video etc.,

Some Extracted Ariba Invoice Line Item Data via Procurement API Does Not Match with Order Line Item

2025-01-27T12:53:54.214000+01:00

In the Invoice Line Item table extracted from Ariba via the Procurement API, there are records created from purchase orders where the purchase order line item number does not match the invoice line item number. The ratio of unmatched records is 20.89%, with 80,373 out of 384,822 records affected.

See below:

Bold columns are foreign keys that join the Invoice Line Item Table to the Purchase Order Line Item Table in SQL. In the yellow cell, it returns "2" as an Order line item number(OrderLineItem_NumberInCollection), but the original purchase order line item number was "1". There is no other record that has "1" for the purchase order line item number. The original purchase order line item number "1" is not cancelled or rejected, although its price was changed by a supplier. I need to know when an overwrite of the original purchase order line item number in the Invoice Line Item Table occurs.

Posting CxML Invocie from postman with PDF attachment to SAP Ariba Procurement

2025-02-13T19:13:09.579000+01:00

Hallo Team

Greeting!!

I am looking for an inputs how to post cxml invoice with attachment from postman to ariba procurement. I saw the document which is mentioned below
-------
<Attachment>

<URL>cid:1735239107.1592222922946@cxml.org</URL>

</Attachment>

-----
How can I encode or create URL with cid URL>cid:1735239107.1592222922946@cxml.org</URL> to update the cxml payload

Thank you.

operational reporting for procurement synchronous api

2025-03-23T02:56:48.354000+01:00

Hallo Team/Experts.

I have the base URL for Operational Procurement API

https://openapi.au.cloud.ariba.com/api/procurement-reporting-view/v2/prod.

I would like frame the URL to fatch present invoice status from Ariba from Jan 2025 to Present. I am not aware to frame the URL for the requirement and need help if anyone can provide input to frame the URL which will be greatful as I am new working with API's.

Still need any additonal information I can provide.

Thanks

estricting Invoice Quantity Field to Whole Numbers in SAP B&I

2025-04-09T22:32:56.763000+02:00

Hi everyone,

I'm new to SAP and currently working with a generic implementation of SAP B&I integrated with our ERP system. I was wondering if there's a way to restrict the invoice quantity field to accept only whole numbers (i.e., integer values).

Any guidance or suggestions would be greatly appreciated!

Report for Paying Failed invoices

2025-05-01T17:26:56.877000+02:00

We've been monitoring Paying Failed invoices for years already and to get the failed reason, we are opening manually the paying failed invoices one by one. Is there a way that we can capture the list via Analytical Report?

Thank you.

Advance payment invoices

2025-07-02T16:10:11.696000+02:00

Hi Community,

I would like to know if there is an APP - for SPA 4/H private cloud RISE - to manage the advance payments from customers to usefor italianian company.This APP must consider the advance payments invoices from customers without applying VAT (for customers that they are habitual exporters subject to declaration of intent to the Revenue Agency).The partner propose a custom to manage the advance payment in SD Module, but this custom doesn't maganed the VAT exsemption.

Thanks

Anastasia

Digital Certificate authotication for SAP Ariba

2025-07-10T16:14:40.875000+02:00

Hallo Experts,

I am looking to post cxml invoice from postman through digital certificate authentication for testing. But the challenge is as per Ariba, the certificate has to be procured from SAP Ariba trusted company. As I am looking for testing purpose, I would like know is there any possible to get digital certificate for testing so that I can test from Postman application and later conclude for procuring.

Ariba : Carbon copy Invoice issue

2025-07-11T18:23:26.975000+02:00

Hi Team,

I have a question related to Carbon Copy Invoice for an Indirect PO(PO created from Guided Buying)

Steps:
1) Supplier creates a OC and ASN
2) CC invoice is processed in VIM and a Remittance payment is also done.
3) Remittance record is there in IDOC
4) In CIG tracker,I could see the Remittance record.

But in SBN ,supplier is not seeing the Invoice reference number for that PO.

My Question:
1)Once VIM process the record,do we have a IDOC generated for CC invoice?
2) Do we see any Invoice related record in CIG tracker?

My issue is I am not seeing the Invoice created in SBN for the PO.

Any idea what could be the reason

ERS is showing in Yellow.Where can I check for the reason?

Which API should be used to create an Invoice and also pull in Trading Partner(VBUND)

2025-08-12T16:58:10.210000+02:00

We are trying to use API to pull in details for creating an invoice. Trading Partner is a requirement. Which API can be used that would include Trading Partner(VBUND)?

Ariba: Rejection approval flow doesn't trigger on IRs

2025-09-24T12:17:09.333000+02:00

Has anyone implemented a specific approval to trigger if someone in the IR approval flow clicks on Reject?

We've turned Application.Invoicing.RejectRequiresNoMoreApprovals to No and we've tried using InvoiceReconciliation.IsForReject and InvoiceReconciliation.cus_MarkforReject on our approval rules to have a specific approval after rejection. When using the testing tab of the IR Approval Flow, we see the wanted behavour.

But on the actual approvable document, unless something else is first changed in the IR, after clicking on Reject, the approval flow is not resubmitted and regenerated as we need it to.

Ariba Support suggest to log a customisation request based on what's written at the bottom here: https://help.sap.com/docs/buying-invoicing/approval-process-management-guide/default-approval-process-for-invoice-reconciliation-documents-for-credit-memos-6b941434c1da101496f78f16a2c6b546

But this talks about adding an approval group to rejected IR documents without exceptions. In our cases, we have exceptions and that makes no difference.

I'm confused as to what sort of customisation will trigger the resubmit of the approval flow after the Reject button is pushed. If anyone here has enabled such a customisation, could you please describe it?

thanks

Cathy

Archive PGI issue

2025-10-09T16:03:08.321000+02:00

Is there any alternative ZPGI_REPORT T-code please suggest on this

Access Invoices via URL ( or similar)

2026-02-06T01:03:52.912000+01:00

Hi everyone,

We use SAP Ariba to procure from suppliers, and I wanted to know if there is a way to access the invoices via URL (a link), for e.g. on an Excel sheet, if I had the following two columns and two rows

Row - Invoice - URL

1 - 001 - https://s1.au.cloud.ariba.com/Buyer/Main/XXX/001

2 - 002 - https://s1.au.cloud.ariba.com/Buyer/Main/XXX/002

I understand a login (likely in a browser window) will be required, and therefore, the user must have permission to view the invoice in question.

Thanks,

Moiz

KSeF implementation in CIM (DRC ↔ CIM integration for Poland)

2026-02-19T18:32:17.372000+01:00

Hi All,

This weekend, CIM introduced the option to connect DRC with CIM for Poland, enabling integration with KSeF (National e-Invoicing System).

As far as I can see, the only available documentation so far is here:
https://help.sap.com/docs/CENTRAL_INVOICE_MANAGEMENT/38e7dd38764346d995e098282320effc/7614cc7d448a48b89227dbfeb2b4b905.html?locale=en-US

I have a few questions:

Are there any additional materials, guides, or implementation notes available (beyond the help.sap.com documentation)?
Regarding “Preparing Master Data Files for Import” – do you know what the correct file format should be?
- In the sample data and in the data structure documentation, the values differ.
- For example, what should be maintained in the Exchange System field: KSeF or sKSeF?

If anyone has already gone through the setup or testing, I’d really appreciate your insights.

Thanks in advance!