SAP Community - SAP Ariba Procurement, cloud edition

How to Send Service Sheet from External System to Approval Workflow and ERP in Ariba?

2024-11-16T16:22:57.115000+01:00

Hello Community Members,

We have configured the ImportExternalServiceSheetPull to post service sheets from an external system (not ERP) to Ariba. The service sheet is successfully posted, and the SES is created. However, we are encountering an issue where the SES directly moves to the "Processed" status without going to ERP.

We would like to understand if it is possible to post the SES from an external system, route it through an approval workflow in Ariba, and then send it to ERP only after approval.

Has anyone configured a similar scenario or can provide insights on how this process can be achieved? Any guidance or suggestions would be greatly appreciated.

Thank you!

Zero Total Value on PR for Limit Orders in SAP Ariba Guided Buying !

2024-12-05T14:31:02.749000+01:00

Hello SAP Community, 🙌

We are experiencing an issue in our SAP Ariba Guided Buying system, specifically when raising Limit Orders. Despite filling in the minimum amount, maximum amount, and start and end dates, the total value on the PR (Purchase Requisition) is appearing as zero.

Background of the Issue: 👈

1.System Customisation: Our SAP Ariba solution is highly customised to align with our organisation's requirements.

2.Recent Changes: Guided Sourcing was recently implemented and went live successfully.

3. Specific Impact: The issue seems isolated to Limit Orders only. Other functionalities are working as expected.

Actions Taken: 👈

1. We raised a P2 ticket in Ariba Connect with our internal tech team.

2. The issue was escalated to SAP's Brazil team. However, after 10 days, we are yet to receive a concrete solution.

3. The SAP Ariba team has asked multiple questions regarding system behavior, but we haven’t seen progress towards a resolution.

Request for Assistance: 👈

We would like insights from the SAP Community on:

1. Troubleshooting Guidance: Have you encountered similar issues with Limit Orders? If yes, how was it resolved?

2. Turnaround Workarounds: Are there any temporary fixes or alternative processes we could use to bypass this issue while waiting for a resolution from SAP?

3. Configuration Tips: Could this be related to a missing or incorrect configuration in New guided sourcing, Guided Buying or the integration between Ariba and SAP ECC/R3?

We would appreciate any advice or suggestions from the community to address this issue.

Note: For reference, screenshots highlighting the issue and the PR behaviour have been attached to provide additional clarity.

Thank you in advance for your support!

SAP Guided Buying for SAP S/4HANA SAP Ariba Procurement, cloud edition SAP Ariba Contracts SAP Help Portal RISE with SAP

@Harish_Vatsa @Abhijit_Shinde @KateMcCusker_ @ajmaradiaga @JorgeAlonso @BijayKumarBarik @aribaconsultant @I508691 @amandalaldin81 l

Quick Sourcing error: Event is not enabled for sending quotes to external system

2024-12-09T08:33:49.814000+01:00

Hello,

Has anyone experienced having an error when sending quotes to external system when using the Quick Sourcing Process (PR created -> Sourcing Request -> Sourcing Project -> Event -> Awarding -> PR)

Thanks.

Federate content from S/4Hana, SuffessFactors, SAC and Ariba into Build Work Zone

2025-01-22T04:16:21.008000+01:00

We are exploring if certain roles and Apps from S/4Hana, SAC stories, Ariba and SuccessFactors Fiori Apps can be federated into SAP Build Work Zone, Standard edition.

From S/4Hana, we will be exposing roles to Build Work Zone via the /UI2/CDM3_EXP_SCOPE transaction.

For SAC, Ariba, SF, what is the best way to achieve the same, if such is feasible?

Some Extracted Ariba Invoice Line Item Data via Procurement API Does Not Match with Order Line Item

2025-01-27T12:53:54.214000+01:00

In the Invoice Line Item table extracted from Ariba via the Procurement API, there are records created from purchase orders where the purchase order line item number does not match the invoice line item number. The ratio of unmatched records is 20.89%, with 80,373 out of 384,822 records affected.

See below:

Bold columns are foreign keys that join the Invoice Line Item Table to the Purchase Order Line Item Table in SQL. In the yellow cell, it returns "2" as an Order line item number(OrderLineItem_NumberInCollection), but the original purchase order line item number was "1". There is no other record that has "1" for the purchase order line item number. The original purchase order line item number "1" is not cancelled or rejected, although its price was changed by a supplier. I need to know when an overwrite of the original purchase order line item number in the Invoice Line Item Table occurs.

入库交货单 80132051，错误提示：未关闭检验，无法开票。

2025-02-18T03:21:26.982000+01:00

Dear Expert：

参考STO高级退货单创建入库交货单，已完成入库，但不能开票。错误提示：未关闭检验，无法开票。入库到冻结库存后转出到非限制库存，此笔库存未激活检验批，为何错误提示未关闭检验？而且我在检查过程中凭证没有发现异常，请教下专家们如何解决，谢谢！

Is there a way to extract list of users with no groups assigned in Ariba?

2025-02-21T09:48:56.929000+01:00

Is there a way to extract list of users with no groups assigned in Ariba?

Replication Model for Master Data Replication in CIM

2025-03-07T03:13:56.334000+01:00

Hello SAP Community,

I was trying to replicate exchange rate from S/4HANA to CIM and below error shows the valid date to and from. How do I change these settings? The master data on public cloud is from the year 1798. The replication does not work once I schedule the import to master data. Kindly help me to solve this.

Thank you.

SAP-Ariba Back up and Restore tests

2025-04-09T14:13:37.379000+02:00

We have an ogoing SAP-Ariba periodic review and us, customer, obviously cannot do back up. When and how is the back up and restore test being done by SAP? I need to confirm when was latest back up from (what date), when was the latest restore test from (what date), and actions needed. Thanks!

Problems with Ariba SES digits

2025-04-19T10:53:47.229000+02:00

Posting on behalf of @jsainzh as it has been asked via private message

Hello Vijayendra,

Could you help me on the following:

I´m a end user for Procurement; we´re facing problems when a Supplier creates a SES in Ariba and it is sent to S4 for internal approval. This is because in Ariba supplier can capture 4 digits after decimal point and in S4 we have just three digits after decimal point. Obviously quantity will differ in each system and Accounting rejects the SES receipt because is not accurate.

Why are orders created via Forms in GB not dynamically updating when changes are made in Ariba SM?

2025-05-16T09:34:14.699000+02:00

When creating a purchase request via forms in SAP Ariba Guided Buying, the request is approved successfully. Subsequently, I use the "Edit Purchase Request" option in Ariba Buying SM to add a new line item (a different product) and increase the quantity of the original item. Both modifications are approved and transmitted to the supplier. However, upon reviewing the form details, I observe that none of these changes are reflected in the LineItem Form (i.e., the form remains unupdated).

Questions:

What is causing the LineItem Form to not update with the modified purchase request details?
Is there a solution to ensure the form dynamically reflects post-approval changes?

Thanks for your response.

Procurement Approval Lookup Table updating via API/Webservice or other automation

2025-05-22T04:37:18.474000+02:00

We are looking for a way to update lookup tables for approval flows in procurement using API, webservice or any other automation. We found an API for sourcing (forces excel files), we need to update the csv files of the requisition approval lookup tables. Is there any option available? Has anyone attempted other solution?

Default Values for Physical Inventory

2025-05-25T09:28:02.580000+02:00

why cant I find my plant in Default Values for Physical Inventory
spro-img-material management-Inventory Management and Physical Inventory-Physical Inventory-Default Values for Physical Inventory
After going through position there is no result for the plant that i am searching for.

SAP Project Implementation Template

2025-06-10T11:15:13.208000+02:00

Hello guys,

Please, i need a SAP Ariba: Procurement Project Implementation Template

Java POJOs from cXML DTD

2025-07-25T10:07:14.401000+02:00

Hi everyone,

following "cXML Solutions Guide" (https://help.sap.com/docs/business-network-for-supply-chain/cxml-solutions/cxml-solutions-guide?locale=en-US) I want my application to exchange Purchase Orders with Ariba. My simple approach would be as following:

download latest cXML DTD(s) from cxml.org
generate source code for POJOs from DTD(s)
in my application use Jackson (https://github.com/FasterXML/Jackson) to generate XML from Java objects
receive response and - again - use Jackson to fill Java objects with information from XML

My questions:

- I used IntelliJ Ultimate to convert DTD to XSD. And I used jaxb2-maven-plugin from MojoHaus (former CodeHaus) to generated Java source code. Turns out that there are a lot of issues in the XSD. Am I using the right tools?

- are there somewhere cXML XSDs without issues?

- is the source code already available for this? (assuming that SAP VDM cannot be used)

- am I overthinking the whole thing and there is another easier, simpler way?

Thanks in advance,

- Daniel

How to configure Auto PO creation for ARC/OA

2025-08-10T16:51:43.577000+02:00

Hi

I want to know End to End configuration for Auto PO creation for Active ARC/OA in SAP.

Once PO is created and released and it will be triggered to Commerce automation for ASN and invoicing.

Can anybody share the some important guidance and process.

Thanks PS

Approval flow should trigger in Ariba when 'Ship To' field is changed in Requisition next versions

2025-08-25T19:10:31.978000+02:00

Hi Team,

Could you please help us with the following?

When a Purchase Requisition (PR) is fully ordered, and the requester/preparer makes changes to the "Ship To" field in next Versions of the PR, the approval flow should be triggered in the subsequent versions.

We would like the PO Admin group to appear in the approval flow whenever requester/preparer makes changes to Ship To" field in next Versions of the PR changes are made in the changed PO.

How to change the device with MFA for Ariba Developer Portal

2025-10-06T12:42:21.635000+02:00

In order to change the device with MFA for Ariba Developer Portal, you first need to deactivate the existing MFA in the SAP Profile Management Portal.

https://accounts.sap.com/saml2/idp/sso?sp=sp.accounts.sap.com&RelayState=https://accounts.sap.com/ui/protected/profilemanagement

Once you are logged in to the portal, using relevant S-USER ID, go to authentication section, and deactivate the existing TOTP Two-Factor Authentication.

In the next step, choose any one deactivation channel and enter the required details.

After, deactivation is successful, again activate the TOTP Two-Factor Authentication. A new QR code will pop up in the screen, you can scan it via your new device.

After scanning is done, enter the passcode from your new device and complete the setup.

This completes the setup, your new device can be used for TOTP Two-Factor Authentication for portals like Ariba Developer Portal. Thanks!

Career Advice: Choosing Between SAP Ariba, EWM, and PP

2025-10-21T02:56:56.998000+02:00

Hello,

I’m an Industrial Engineer with no prior work experience, but I speak four languages — English, German, Turkish, and Arabic. I’ve recently completed hands-on training in SAP MM and am now planning to learn another SAP module to strengthen my career path.

My goal is to build a strong professional profile and find good job opportunities in the Gulf region, where SAP is in high demand. I want to choose a module that aligns with my industrial engineering background, complements my SAP MM knowledge, leverages my language skills, and offers long-term career stability — even with the growing impact of AI and automation.

Currently, I’m considering 1) SAP Ariba(e.g., Procurement, Supplier Management, Sourcing ..) and 2) SAP EWM. I am also thinking about SAP PP, but I believe its opportunities are limited, as it is mostly confined to the industrial sector. Additionally, I would like advice on whether to focus on Cloud Private Edition or On-Premise for SAP MM and the next module.

Which module and deployment type would you recommend to help me stay competitive and future-proof my career in the Gulf market?

Thank you very much for your advice!

Downloading Data from Ariba

2026-01-09T14:39:05.834000+01:00

How can I download mass data from Ariba?

SAP Community - SAP Ariba Procurement, cloud edition

How to Send Service Sheet from External System to Approval Workflow and ERP in Ariba?

Zero Total Value on PR for Limit Orders in SAP Ariba Guided Buying !

Quick Sourcing error: Event is not enabled for sending quotes to external system

Federate content from S/4Hana, SuffessFactors, SAC and Ariba into Build Work Zone

Some Extracted Ariba Invoice Line Item Data via Procurement API Does Not Match with Order Line Item

入库交货单 80132051，错误提示： 未关闭检验，无法开票。

Is there a way to extract list of users with no groups assigned in Ariba?

Replication Model for Master Data Replication in CIM

SAP-Ariba Back up and Restore tests

Problems with Ariba SES digits

Why are orders created via Forms in GB not dynamically updating when changes are made in Ariba SM?

Procurement Approval Lookup Table updating via API/Webservice or other automation

Default Values for Physical Inventory

SAP Project Implementation Template

Java POJOs from cXML DTD

How to configure Auto PO creation for ARC/OA

Approval flow should trigger in Ariba when 'Ship To' field is changed in Requisition next versions

How to change the device with MFA for Ariba Developer Portal

Career Advice: Choosing Between SAP Ariba, EWM, and PP

Downloading Data from Ariba

入库交货单 80132051，错误提示：未关闭检验，无法开票。