SAP Community - SAP S/4HANA Cloud Extensibility

workflow for custom business object

2026-01-19T09:08:30.601000+01:00

Hi experts, can I setup the workflow for a custom business object via Workflow engine in S/4HANA Public Cloud?

If yes, how to connect the workflow to custom business object?

Thanks a lot.

Auto-approve step in flexible workflow for supplier invoice (blocked)

2026-01-20T19:22:06.866000+01:00

Hi everyone,

For a specific category of purchase orders, my client needs to set up a workflow to release MM supplier invoices blocked due to price variances in SAP S/4HANA Cloud Public Edition.

I need the first step to be approved by default. Is there a way to configure an 'automatic' approval without requiring intervention from a real user? Alternatively, could we implement a 'dummy' approver via a BAdI?

Thank you in advance for your help.

Best regards.

Ornella Cogliano

CDS for fetching details in version tab from customer project (SAP Publi cloud)

2026-01-21T07:37:39.591000+01:00

Hi Team,

In Plan customer project, we have a tab as "VERSION".

Kindly help with CDS which store those value.

We have baseline and current value. So, to fetch those value difference. Need CDS details.

Thanks in advance.

in S4HCloud - Query Browser app missing

2026-01-21T09:30:43.667000+01:00

in S4HCloud 2508 I don't find the Query Browser (not in any space, not in the app finder).

I included many roles already, as shown below, but still I don't have the App "Query Browser" in our development tenant. (Though I see the app now in the customizing tenant, where also the roles are assigned. All other roles are automatically valid for both tenants/clients - but not in the case of "QueryBrowser")

I added already many roles as described in a former post from 2018/2024, but it does not change anything.

*BR_ANALYTICS_SPECIALIST
*BR_EMPLOYEE
*BR_ADMINISTRATOR
*BR_DEVELOPER

Meanwhile I added the by @dawid90 mentioned roles resp. the catalogs from the blog he mentioned, but it only helped to have the app in the customizing tenant, not in the development tenant.
I don't know if this split is unusual, I guess not.

Other colleagues with only role *BR_DEVELOPER do have access/find it.

Any ideas? Thanks!

RAP Fiori Elements List Report Page with Analytical Table - How to?

2026-01-21T18:11:33.433000+01:00

Hi community,

I’m currently trying to implement a Fiori Elements List Report based on RAP and OData V4 and I’m struggling to align the current technical limitations with what is announced on the SAP roadmap.

My requirement

I need a generated Fiori Elements application that provides:

a List Report
- using an Analytical Table
- showing totals and subtotals for measures (amounts / quantities with currency or unit)
- while still allowing create / update operations on the underlying business data via RAP

In other words:
👉Aggregations (totals/subtotals) and editability in the same List Page.

Roadmap reference

According to the SAP Roadmap (Q3 2025):

Support for analytical tables
Use analytical tables to provide users with totals and subtotals in applications
Feature is delivered as described in the documentation: Tables – SAPUI5 SDK

Based on this roadmap entry, I would assume that using an AnalyticalTable in a Fiori Elements List Report is now intended to be a supported and productive option.

What I experience in practice

When using a transactional RAP BO (provider contract transactional_query) as the data source:
- editing works as expected
- but configuring the table as AnalyticalTable leads to aggregation-related errors
  (e.g. “Aggregation not supported for this entity type” or
  “Property ‘Currency’ is not flagged as custom aggregate”)
- When switching to an analytical query view (@analytics.query: true😞
  - totals and subtotals work
  - but the entity becomes read-only, so editing is no longer possible
- The Annotations @odata.applySupportedForAggregation: #FULL
  (mentioned in this scenario) is not permitted in RAP CDS view entities.

My open questions

With the roadmap item marked as delivered:
1. is it now officially supported to use an Analytical Table in a Fiori Elements List Report on top of a transactional RAP BO?
If yes: what is the recommended architecture?
1. a single transactional RAP BO with analytical capabilities?
2. or still a separation between analytical (read-only) and transactional entities?
If not: does the roadmap item only refer to UI5 analytical tables in general, but not to RAP-based, editable Fiori Elements List Reports yet?

Any clarification on the intended usage and current limitations would be highly appreciated.

Thanks a lot in advance and best regards;
Sarah

Company Logo Not Displayed in Payment Advice Email Template

2026-01-28T17:08:35.235000+01:00

Hellor,

In the “Maintain Email Templates” application in SAP Public Cloud, I have created an email body template for payment advice notifications. The email text is displayed correctly, but the company logo does not appear when the message is sent to an external email address.

The client provided us with the logo, but it is not published on any public website. When I use the image link, SAP displays it correctly within the system, but the logo is not shown in the outgoing email. The HTML code I am using is the following:

<div style="float:left;width:25%">
<img style="width:50%" src="https://my418744.s4hana.cloud.sap/sap/opu/odata/sap/APS_OM_LOGO_SRV/ImageSet(Name='YY1_LOGOBIOWASTE')/$value">
</div>

Does anyone know if there is a way to make the logo visible in the email even though it is not publicly available on the internet?

Thank you very much and kind regards.

How to group Business Roles and Role Upgrades in SAP S/4HANA Cloud Public Edition

2026-01-29T07:30:15.857000+01:00

Dear SAP Community,

I've few concern in below about the "How to group Business Roles and Role Upgrades in SAP S/4HANA Cloud Public Edition"

1. Is there any way to group multiple Business Roles into a composite role and assign that composite role to a user?
2. Is there any way to create a Reference User that contains the required roles, and then assign that user to other users who need the same roles?
3. When SAP upgrades a SAP Business Role Template, how can the Business Roles created from that template be upgraded accordingly?

Please help to advise

Thanks,

Gabriel

Replacing SMTP with Microsoft Graph API for Workflow Email Notifications in S/4HANA Public Cloud

2026-02-04T08:10:12.723000+01:00

Hello SAP Community,

We have a requirement in SAP S/4HANA Public Cloud to replace the standard SMTP-based email sending mechanism with Microsoft Graph API for sending email notifications from Procurement Workflows (PO status updates).

Currently:

We are using a standard flexible workflow for purchase orders.
Email notifications are sent via the standard SMTP configuration in Communication Arrangement.
These emails are triggered by workflow steps (approval, rejection, status update, etc.).

New requirement:

Due to corporate IT/security policy, SMTP usage is restricted.
We are required to use Microsoft Graph API (OAuth 2.0) for sending emails instead of SMTP.

We would like to understand:

Is it technically possible in S/4HANA Public Cloud to replace standard SMTP with Microsoft Graph API for workflow emails?
Is there any standard SAP-supported alternative to SMTP for outbound emails (for example, via SAP BTP services or API-based mail service)?
Can workflow email notifications be redirected to:
- SAP BTP (via API), and
- then sent using the Microsoft Graph API from BTP?
Are there any SAP Notes or official documentation confirming:
- SMTP is mandatory for workflow emails, or
- Is API-based email sending supported?
Has anyone implemented a similar scenario using
- SAP Build Process Automation / BTP Integration Suite / custom service with MS Graph API?

Our goal is to:

Avoid SMTP completely, and
Use Microsoft Graph API with OAuth authentication for all outbound workflow email notifications.

Any guidance on:

Supported architecture,
Limitations in S/4HANA Public Cloud,
or recommended best practice would be highly appreciated.

Thank you in advance for your support.

Best regards,
Harshal

CDS view for accessing customer group(sales area) in a customer master

2026-02-05T13:18:19.143000+01:00

I want to know the CDS view which can return me the customer group inside a BADI:_SD_SLS_CHECK_BEFORE_SAVE based on customer as an input

Please advice

#CDS

How to Map Fiori Apps to Their Underlying Data Sources (Tables/CDS Views/Queries) in Public Edition

2026-02-09T09:57:22.929000+01:00

Hi SAP Community,

I'm working with SAP S/4HANA Cloud Public Edition (using Fiori apps) and would like to analyze the complete data lineage from Fiori apps down to their underlying data sources.

Specifically, I want to understand:

1. Which database tables, CDS views, or queries a specific Fiori app uses
2. How to trace the relationship between:
- Fiori App → OData Service → CDS Views → Database Tables
3. For Query Browser specifically, how to identify which CDS views it references and understand the logic behind it

Since we have limited backend access in Public Edition (no SE16N, SEGW, or other GUI transactions), I'm wondering:

- Can I use View Browser app to trace these relationships effectively?
- How can I find the OData service used by a specific Fiori app?
- Is there a way to see which tables are used by a CDS view in Public Edition?
- Are there any Fiori apps or tools available in Public Edition for this kind of data lineage analysis?

I've tried using View Browser and App Support tool, but I'd like to know if there are recommended best practices or additional techniques for comprehensive data source mapping in a Public Edition environment.

Any guidance or documentation references would be greatly appreciated!

Thank you in advance.

Best regards

Need alternative CDS view that allows us to access the history of material prices

2026-02-11T12:09:25.853000+01:00

Hello Community,

I need an alternative CDS view to access the history of material prices for creating a Z report on period-wise standard cost and moving average cost of a material valuation.

Could you please help to identify which CDS view can fulfill this requirement?

Thank you!

SAP Public Cloud 2602 / Navigation from Notifications to My Inbox - Expert view

2026-02-11T15:00:47.876000+01:00

Hello Experts,
i have a question about the following topic. The users in our system should use the App My Inbox to access their open Tasks that they recieve from workflows. Because of custom attributes we wanted to display in the Inbox, we decided that all users should use the App My Inbox in the Expert Mode.
The problem is, that if a user gets a notification for an open task on his homepage and then clicks on the bell and then on the task, the Task gets opened in the "normal" My Inbox App.
My question is, are we able to change the App that opens when you click on a notfication from the normal Inbox to the Inbox in the expert mode ? And if so how ?

Best regards
Lukas

Display the attachedment directly in the web browser

2026-02-12T08:33:19.451000+01:00

Dear All,

I would like the attached file in the PR line item to open and display directly in the web browser when clicked, instead of being downloaded. Is this possible?

Regards,

Keratiya D.

APIs for stock inventory and sales volume

2026-02-18T14:45:13.044000+01:00

Hello,

Please for a short step-by-step guide to identify the correct API in BTP for extracting data from apps Stock - Multiple Materials & Sales Volume - Flexible Analysis

Our system is SAP S4/HANA Public Cloud

Thank you!

Plamen,

Shelly Group

Custom Business Catalog missing in App "Manage Launchpad Pages"

2026-02-20T16:05:26.025000+01:00

Hello,

I am facing an issue deploying my app in S/4HANA Public Cloud. I developed it using RAP and Fiori in BAS, following this tutorial:
https://sapzero2hero.com/2024/01/21/sap-s-4hana-cloud-developer-extensibility-with-upload-excel/

I cannot see the business catalog in Manage Launchpad Pages. In my custom catalog, the Custom Catalog Extension contains the IAM app created in ADT (Eclipse), but when I click it, I get “The requested catalog was not found".

However, I can see the IAM app in Display IAM Apps.

Could you please help ?

CK2027 Error When Marking Standard Cost Estimates in F1865 - Organizational Measure Not Allowed for

2026-02-24T12:10:23.230000+01:00

## Issue Description

**Error Message:** CK2027
**Error Text:**
> "In Legal Valuation the following occurred: You are trying to mark materials for period 002/2026 and company code 1510 in ledger 0L, although marking has not been allowed for this."

**System:** SAP S/4HANA Cloud Public Edition
**App Used:** F1865 - Manage Costing Runs - Estimated Costs
**Step Failed:** Marking step in costing run execution
**Business Context:** Standard cost estimate marking for period 002/2026

---

## Root Cause

The organizational measure (organizational standard) has not been enabled for **marking standard cost estimates** for the following combination:
- Company Code: 1510
- Ledger: 0L (Leading Ledger)
- Period: 002/2026
- Valuation Type: Legal Valuation

---

## Solution

### Step 1: Navigate to Organizational Standards App

**App ID to search:** Look for organizational standards/measures app (likely something like F2XXX or similar)

**Search terms in SAP Fiori Launchpad:**
- "Organizational Standards"
- "Organizational Measure"
- "Manage Organizational Standards"
- "組織標準"

### Step 2: Access the Configuration

Once in the app:

1. Filter/navigate to:
- Company Code: **1510**
- Ledger: **0L**
- Fiscal Year/Period: **002/2026**

2. Look for settings related to **Product Costing** or **Material Price Determination**

### Step 3: Enable Marking Permission

1. Click on **Company Code** or **Valuation View** in the list
2. You'll either see:
- Permitted costing variants (if already enabled), OR
- A request/button to enable organizational measure
3. Enable marking for your **Costing Variant** used in the costing run
4. Ensure **"Allow Marking"** is checked for period 002/2026
5. Save

### Step 4: Retry in F1865

1. Go back to **F1865 - Manage Costing Runs - Estimated Costs**
2. Select your costing run
3. Re-execute the **Marking** step

Error should be resolved.

---

## Additional Info Needed

**Question:** What is the exact Fiori App ID for managing organizational standards in your system? (So I can give you the exact app to use)

Unable to Create Custom Analytical Query in SAP S/4HANA Cloud Public Edition

2026-02-26T19:00:23.095000+01:00

Good afternoon,

I’m reaching out to ask for some guidance regarding an issue I’m experiencing in SAP S/4HANA Cloud Public Edition.

I’m trying to create a new Custom Analytical Query using the Custom Analytical Queries app in the test environment, as I would like to start exploring and working with this functionality. However, when I access the app, the “Create” button is disabled, and I’m unable to proceed.

I have already reviewed the business roles and catalog permissions assigned to my user, and they appear to include the necessary authorizations to create analytical queries.

These are my business roles

These are permissions for business rol 1

These are permissions for business rol 2

I’ve searched through available documentation and tried different approaches, but I haven’t been able to identify the root cause.

Has anyone experienced a similar issue or can provide guidance on what additional configuration, role, or restriction I should verify?

Any help would be greatly appreciated.

Kind regards,
Octavio

RFM_ALLOCATION_STRATEGY BAdI in s4hana public cloud

2026-02-27T09:11:08.640000+01:00

I want to create RFM_ALLOCATION_STRATEGY BAdI via custom logic app in s4hana public cloud.

But I can't find that BAdI in custom logic. Why? Is there any configuration setting I need to activate?

Best Regards,

Khaing ZIn

CDS view data delay: API insert in early morning, visible only after 8+ hours

2026-02-28T06:38:54.397000+01:00

Hi experts, We insert journal entry data into SAP via a Post API in the early morning (China time). However, when querying the same data using my custom CDS view, the data only becomes visible after more than 8 hours. What could be causing this delay? Are there any solutions to reduce the waiting time? Thanks a lot.

Can Custom Alternative Material Logic Be Embedded in MRP on SAP S/4HANA Cloud Public Edition?

2026-03-01T03:37:54.138000+01:00

I’m currently evaluating the feasibility of SAP S/4HANA Cloud Public Edition with a customer who has very specific requirements regarding alternative materials:

Their internal alternative material logic differs significantly from SAP’s standard ATP (Available-to-Promise) substitution rules.
They require that during the MRP run—not at the production order execution level—their custom substitution logic be applied to evaluate net requirements, and that procurement or production proposals be generated based on this customized calculation.

They explicitly do not want substitution handled only as an exception during production execution, but rather integrated into the planning layer itself.

My questions are:

Within the constraints of SAP S/4HANA Cloud Public Edition, are there any innovative or feasible approaches to support this requirement?
Can the BAdI PPH_SUPPLY_DEMAND_LIST be leveraged to implement this scenario—i.e., dynamically inject supply/demand elements based on the customer’s substitution logic during the MRP run?