specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: apaleo
providerId: apaleo
created: '2026-06-25'
modified: '2026-06-25'
reconciled: false
tags:
- Hospitality
- PMS
- Property Management
- Hotels
- FinOps
- Cost Management
- FOCUS
description: >-
  FinOps view of apaleo platform spend. apaleo bills a per-room monthly
  subscription that includes the Open PMS, all APIs, the apaleo Store, and
  support, subject to a monthly minimum. apaleo Pay is billed separately as
  a percentage of online transaction volume. Costs scale primarily with the
  number of rooms under management rather than with API call volume.
notes: >-
  Per-room rate, monthly minimum, and payment percentages are subject to
  change and negotiation; verify against the apaleo pricing page during
  reconciliation.
sources:
- https://apaleo.com/pricing
- https://apaleo.com/open-pms
- https://focus.finops.org/focus-specification/v1-3/
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: apaleo
serviceCategory: Hospitality and Property Management
billingModel:
  pricingCategory: Subscription-Based
  billingFrequency: Monthly
  billingCurrency: EUR
  chargeCategories:
  - Usage
  - Purchase
  - Adjustment
focusColumns:
  ServiceName: apaleo PMS
  ServiceCategory: Hospitality and Property Management
  ProviderName: apaleo
  PublisherName: apaleo
  InvoiceIssuerName: apaleo
  BillingCurrency: EUR
  ChargeCategory: Usage
  PricingCategory: Subscription-Based
meters:
- name: rooms_under_management
  description: Number of rooms under management, billed per room per month.
  unit: rooms
  aggregation: sum
  dimensions:
  - account
  - property
- name: subscription_minimum
  description: Monthly subscription minimum applied per account.
  unit: subscription
  aggregation: max
  dimensions:
  - account
- name: payment_transaction_volume
  description: Online transaction volume processed via apaleo Pay, billed as a percentage.
  unit: currency
  aggregation: sum
  dimensions:
  - account
  - property
principles:
- name: Visibility
  description: Track rooms under management per property and reconcile against the monthly subscription invoice.
- name: Allocation
  description: Map per-property room counts and payment volume to internal cost centers and brands.
- name: Optimization
  description: Right-size active properties and rooms; use included APIs and the apaleo Store rather than paid custom integrations; consolidate to stay above the monthly minimum efficiently.
- name: Accountability
  description: Assign owners per property; review per-room spend and apaleo Pay fees monthly against budget.
maintainers:
- FN: Kin Lane
  email: kin@apievangelist.com