name: Common Room FinOps
description: FOCUS-aligned FinOps framework for managing Common Room spend, covering cost allocation, optimization, and governance for community intelligence platform usage.
version: '1.0'
framework: FinOps FOCUS 1.0
provider: Common Room
website: https://www.commonroom.io/pricing/
costAllocation:
  dimensions:
    - name: Plan Tier
      description: Cost allocation by subscription plan (Essential, Advanced, Enterprise)
      values:
        - Essential
        - Advanced
        - Enterprise
    - name: Seats
      description: Per-seat cost allocation across team members
      unit: seats
    - name: Contact Volume
      description: Cost allocation based on number of managed contacts
      unit: contacts
    - name: Credit Consumption
      description: Allocation of AI research credits and prospector credits consumed
      units:
        - RoomieAI Research Credits
        - Prospector Credits
    - name: Add-ons
      description: Optional add-on features such as DataAgent and product signal integration
billing:
  model: subscription
  cycle: annual
  currency: USD
  notes: All plans billed annually. Advanced and Enterprise plans require custom quotes from sales.
costs:
  - tier: Essential
    monthlyRate: 2500
    annualRate: 30000
    includedSeats: 5
    additionalSeatCost: Contact sales
    contactLimit: 100000
  - tier: Advanced
    monthlyRate: null
    annualRate: null
    notes: Custom pricing — contact sales
    includedSeats: 15
    contactLimit: 250000
  - tier: Enterprise
    monthlyRate: null
    annualRate: null
    notes: Custom pricing; typically $50,000–$80,000+ per year
    includedSeats: 30
    contactLimit: 750000
optimization:
  recommendations:
    - name: Right-size Contact Volume
      description: Monitor actual contact utilization against plan limits to avoid paying for unused capacity or unexpected overage costs. Audit and remove inactive contacts regularly.
    - name: Optimize Credit Consumption
      description: Track RoomieAI research credits and Prospector credits usage. Prioritize high-value accounts for AI enrichment to maximize ROI per credit consumed.
    - name: Seat Utilization Review
      description: Regularly audit active seat usage and remove inactive users. Unused seats represent direct wasted spend on per-seat subscription plans.
    - name: Integration Overlap Assessment
      description: Evaluate overlapping signal sources (e.g., GitHub, LinkedIn, Discord) against actual GTM workflow needs to ensure integrations are actively driving value.
    - name: Website Enrichment IP Quota Management
      description: Monitor annual IP enrichment quota consumption to ensure high-value website traffic is being enriched and credits are not exhausted before year end.
    - name: Annual vs Multi-year Contracts
      description: Negotiate multi-year contracts at Enterprise tier for additional discounts, particularly if contact volume requirements are stable and predictable.
governance:
  policies:
    - name: API Token Management
      description: Rotate API tokens regularly and limit token issuance to authorized integrations only. Revoke tokens for deprecated integrations promptly.
    - name: Webhook Secret Rotation
      description: Rotate webhook secrets on a scheduled basis and update receiving endpoints accordingly to maintain security.
    - name: Data Retention and GDPR Compliance
      description: Use the Contact Anonymization API endpoint to comply with GDPR right-to-be-forgotten requests. Maintain a process for timely data deletion requests.
    - name: Budget Alerts
      description: Set budget alerts for credit consumption approaching plan limits. Monitor usage dashboards monthly to anticipate upgrade or downgrade needs.
    - name: Renewal Planning
      description: Begin contract renewal negotiations 90 days before annual renewal to allow time for usage review, plan adjustments, and competitive evaluation.