specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: Fleetio
providerId: fleetio
created: '2026-06-21'
modified: '2026-06-21'
reconciled: false
tags:
- Fleet Management
- Vehicles
- Maintenance
- SaaS
- FinOps
- Cost Management
- FOCUS
description: >-
  FinOps view of Fleetio spend. Fleetio bills as a per-vehicle (per-asset) SaaS
  subscription across Essential, Professional, and Premium editions with a
  5-vehicle minimum, billed monthly or annually. Cost is driven primarily by
  the number of active (non-archived) vehicles and the chosen edition; the
  Developer API and unlimited users are included rather than separately metered.
notes: >-
  Per-vehicle rates vary by fleet-size band and contract term; verify against
  the Fleetio pricing page during reconciliation.
sources:
- https://www.fleetio.com/pricing
- https://www.fleetio.com/pricing/plan-comparison
- https://focus.finops.org/focus-specification/v1-3/
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: Fleetio
serviceCategory: Management and Governance
billingModel:
  pricingCategory: Subscription
  billingFrequency: Monthly or Annual
  billingCurrency: USD
  chargeCategories:
  - Usage
  - Purchase
  - Adjustment
focusColumns:
  ServiceName: Fleetio
  ServiceCategory: Management and Governance
  ProviderName: Fleetio
  PublisherName: Fleetio
  InvoiceIssuerName: Fleetio
  BillingCurrency: USD
  ChargeCategory: Usage
  PricingCategory: Subscription
meters:
- name: active_vehicles
  description: Active (non-archived) vehicles or assets under management, the primary billable unit.
  unit: vehicles
  aggregation: max
  dimensions:
  - account
  - plan
  - group
- name: plan_edition
  description: Subscription edition (Essential, Professional, Premium) determining per-vehicle rate and feature access.
  unit: edition
  aggregation: latest
  dimensions:
  - account
- name: contract_term
  description: Contract and payment term (annual vs. monthly) affecting the per-vehicle rate.
  unit: term
  aggregation: latest
  dimensions:
  - account
principles:
- name: Visibility
  description: Track active vs. archived vehicle counts; reconcile billed assets against vehicles actually in service.
- name: Allocation
  description: Use Fleetio groups to map vehicles to internal cost centers, sites, or business units.
- name: Optimization
  description: Archive retired or sold vehicles promptly to stop billing; pick the lowest edition that meets workflow needs; commit annually for the lower per-vehicle rate.
- name: Accountability
  description: Assign group owners and review the active-vehicle count and edition against budget before each renewal.
maintainers:
- FN: Kin Lane
  email: kin@apievangelist.com