specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: Fyle
providerId: fyle
created: '2026-07-03'
modified: '2026-07-03'
reconciled: false
tags:
- Expense Management
- Spend Management
- Corporate Cards
- SaaS
- FinOps
- Cost Management
- FOCUS
description: >-
  FinOps view of Fyle (Sage Expense Management) spend. Fyle is a per-seat SaaS
  subscription billed on active users per month (billed annually), not a
  usage-metered API. The dominant cost driver is the count of active users -
  employees who create at least one expense or have a connected corporate card
  with at least one transaction in the month - multiplied by the tier rate
  (Growth or Business), or a negotiated Enterprise agreement. The Platform API is
  included with the subscription and is not billed per call, so API consumption
  does not itself generate incremental cost; it instead helps control cost by
  automating accounting export, reconciliation, and user provisioning.
notes: >-
  Because billing is per active user, the FinOps focus is on user activity and
  tier fit rather than API call volume. Per-unit rates are not reconciled here;
  verify on the Fyle pricing page. Enterprise pricing is negotiated.
sources:
- https://www.fylehq.com/pricing
- https://docs.fylehq.com
- https://focus.finops.org/focus-specification/v1-3/
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: Fyle
serviceCategory: Spend and Expense Management (SaaS)
billingModel:
  pricingCategory: Subscription
  billingFrequency: Annual
  billingCurrency: USD
  chargeCategories:
  - Usage
  - Purchase
  - Adjustment
focusColumns:
  ServiceName: Fyle (Sage Expense Management)
  ServiceCategory: Business Applications
  ProviderName: Fyle
  PublisherName: Fyle
  InvoiceIssuerName: Sage
  BillingCurrency: USD
  ChargeCategory: Usage
  PricingCategory: Subscription
meters:
- name: active_users
  description: Employees who create at least one expense or have a connected corporate card with at least one transaction in the month - the primary billed unit.
  unit: users
  aggregation: sum
  dimensions:
  - account
  - plan
  - month
- name: seats_provisioned
  description: Total employees onboarded (may exceed active users; onboarding all employees is free, only active users are billed).
  unit: users
  aggregation: max
  dimensions:
  - account
- name: api_calls
  description: Platform API requests. Included in the subscription and not billed per call; tracked for capacity and reconciliation, not cost.
  unit: requests
  aggregation: sum
  dimensions:
  - account
  - role
principles:
- name: Visibility
  description: Track active-user counts per month against provisioned seats so finance can see exactly what drives the invoice.
- name: Allocation
  description: Use cost centers, projects, and departments (synced via the API) to attribute expense volume - and therefore active-user activity - to the right internal owners.
- name: Optimization
  description: Right-size the plan tier to the features actually used, and deprovision or leave dormant users inactive so they do not count as active; automate accounting export via the API to cut manual finance labor.
- name: Accountability
  description: Review the active-user trend and tier fit at renewal; assign an owner for the Fyle subscription and its integration health.
maintainers:
- FN: Kin Lane
  email: kin@apievangelist.com