specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: Hubstaff
providerId: hubstaff
created: '2026-07-11'
modified: '2026-07-11'
reconciled: false
tags:
- Time Tracking
- Timesheets
- Workforce Management
- Productivity
- FinOps
- Cost Management
- FOCUS
description: >-
  FinOps view of Hubstaff spend. Hubstaff is a per-seat SaaS subscription -
  cost scales with the number of users in the organization, not with API call
  volume. Paid tiers run from $4.99 (Starter) to $10.00 (Team) per user per
  month billed annually, with Enterprise listed at $25.00 per user per month,
  a two-seat minimum on paid plans, and optional per-user add-ons (Insights,
  Tasks, Locations, Silent App, More Screenshots, Data Retention) layered on
  top. The API itself carries no separate fee or metered billing - it is
  bounded by the 1,000 requests/hour per-app rate limit rather than by spend.
notes: >-
  The primary cost levers are seat count, plan tier, billing cadence (annual
  vs monthly saves roughly 17-33%), and add-ons. Verify current rates at
  hubstaff.com/pricing during reconciliation.
sources:
- https://hubstaff.com/pricing
- https://hubstaff.com/hubstaff-pricing-guide
- https://support.hubstaff.com/new-pricing-and-plans/
- https://focus.finops.org/focus-specification/v1-3/
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: Hubstaff
serviceCategory: Business Applications
billingModel:
  pricingCategory: Subscription
  billingFrequency: Monthly, Quarterly, or Annual
  billingCurrency: USD
  chargeCategories:
  - Purchase
  - Adjustment
focusColumns:
  ServiceName: Hubstaff
  ServiceCategory: Business Applications
  ProviderName: Hubstaff
  PublisherName: Hubstaff
  InvoiceIssuerName: Hubstaff
  BillingCurrency: USD
  ChargeCategory: Purchase
  PricingCategory: Committed (annual) or On-Demand (monthly)
meters:
- name: seats
  description: Active users in the organization - the primary billing unit across all plan tiers.
  unit: users
  aggregation: max
  dimensions:
  - organization
  - plan_tier
- name: add_on_seats
  description: Per-user add-ons (Insights, Tasks, Locations, Silent App, More Screenshots, Data Retention) billed on top of the base plan.
  unit: users
  aggregation: max
  dimensions:
  - organization
  - add_on
- name: api_requests
  description: API v2 requests - not billed, but capped at 1,000 per hour per application; a scarcity budget rather than a cost meter.
  unit: requests
  aggregation: sum
  dimensions:
  - application
  - user
principles:
- name: Visibility
  description: Track occupied seats against paid seats per organization; the billing.occupied_seats webhook event and GET /v2/organizations/{id}/seats give a programmatic seat snapshot for reconciliation.
- name: Allocation
  description: Map organizations, teams, and projects to internal cost centers so per-seat spend and tracked time roll up to the right budget owners.
- name: Optimization
  description: Right-size the plan tier against feature use (screenshots, integrations, payroll), prefer annual billing for the discount, remove inactive members promptly, and prefer add-ons over a blanket tier upgrade when only one capability is needed.
- name: Accountability
  description: Review seat counts and add-on usage monthly; assign an owner for the Hubstaff subscription and for each OAuth app consuming the API budget.
maintainers:
- FN: Kin Lane
  email: kin@apievangelist.com