specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: Microsoft Word
providerId: microsoft-word
created: '2026-05-04'
# Provenance stamped 2026-08-11: this artifact was written by the API Evangelist
# bulk sweep dated 2026-05-04, not harvested from the provider. See roadmap#35.
method: generated
modified: '2026-05-05'
reconciled: true
tags:
  - FinOps
  - FOCUS
  - Cost Management
  - Microsoft
  - Productivity
description: 'FOCUS-aligned FinOps for Microsoft Word: Word is bundled into Microsoft 365 per-user
  subscriptions; cost is captured at the seat level rather than per-API-call, and storage spend rolls
  up via the OneDrive entitlement included with each plan.'
sources:
  - https://www.microsoft.com/en-us/microsoft-365/word
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: Microsoft Corporation
serviceCategory: Productivity / Documents
billingModel:
  pricingCategory: Tiered Subscription
  billingFrequency: Monthly
  billingCurrency: USD
  chargeCategories:
    - Usage
    - Purchase
    - Tax
    - Adjustment
    - Credit
focusColumns:
  ServiceName: Microsoft Word
  ServiceCategory: Productivity
  ProviderName: Microsoft
  PublisherName: Microsoft Corporation
  InvoiceIssuerName: Microsoft Corporation
  BillingCurrency: USD
  PricingUnit: seat-month
  ChargeCategory: Usage
meters:
  - name: m365_personal_seats
    unit: seat-month
    aggregation: sum
    dimensions:
      - tenant
      - assigned_user
  - name: m365_family_seats
    unit: seat-month
    aggregation: sum
    dimensions:
      - tenant
  - name: m365_premium_seats
    unit: seat-month
    aggregation: sum
    dimensions:
      - tenant
      - assigned_user
  - name: apps_for_business_seats
    unit: seat-month
    aggregation: sum
    dimensions:
      - tenant
      - assigned_user
  - name: business_standard_seats
    unit: seat-month
    aggregation: sum
    dimensions:
      - tenant
      - assigned_user
      - has_teams
  - name: business_premium_seats
    unit: seat-month
    aggregation: sum
    dimensions:
      - tenant
      - assigned_user
      - has_teams
  - name: onedrive_storage_consumed
    unit: GB-month
    aggregation: max
    dimensions:
      - tenant
      - assigned_user
principles:
  - name: Visibility
    description: Use the Microsoft 365 admin center license usage report and Productivity Score for
      per-seat utilization; surface OneDrive storage usage per user via the SharePoint admin center.
  - name: Allocation
    description: Allocate seat costs per user via license groups and cost-center attributes in Entra
      ID; chargeback OneDrive storage to the assigned user's department.
  - name: Optimization
    description: Right-size between Apps for Business ($8.25), Business Standard ($12.50/$9.29) and
      Business Premium ($22.00/$18.79); skip the Teams variant when not needed; reclaim seats for
      inactive users (Productivity Score 30-day inactivity).
  - name: Accountability
    description: Assign a license owner per business unit; review monthly seat utilization; require
      approval for upgrades from Apps for Business to Business Premium based on security need.
maintainers:
  - FN: Kin Lane
    email: kin@apievangelist.com