specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: OpenClinica
providerId: openclinica
created: '2026-07-05'
modified: '2026-07-05'
reconciled: false
tags:
- Clinical Trials
- Electronic Data Capture
- EDC
- Open Source
- FinOps
- Cost Management
- FOCUS
description: >-
  FinOps view of OpenClinica spend. The Community Edition is open source (LGPL)
  and free to self-host - in that model cost is your own compute, storage,
  network, and operational effort to run and validate the platform, with no
  vendor invoice. The Enterprise Edition is a hosted subscription sold by quote,
  where cost is driven by the scope of your program - number of studies,
  participants, sites, and the support and validation services included. The REST
  API adds no separate charge in either edition.
notes: >-
  Enterprise per-unit rates are not reconciled here; verify with OpenClinica
  sales. For self-hosted deployments, dominant costs are infrastructure and the
  staff time to install, validate (GxP/21 CFR Part 11 contexts), and maintain the
  system rather than a license fee.
sources:
- https://www.openclinica.com/
- https://www.openclinica.com/community-edition-open-source-edc-2/
- https://github.com/OpenClinica/OpenClinica
- https://focus.finops.org/focus-specification/v1-3/
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: OpenClinica
serviceCategory: Clinical Data Management
billingModel:
  pricingCategory: Subscription
  billingFrequency: Monthly
  billingCurrency: USD
  chargeCategories:
  - Purchase
  - Usage
  - Adjustment
focusColumns:
  ServiceName: OpenClinica Enterprise
  ServiceCategory: Clinical Data Management
  ProviderName: OpenClinica
  PublisherName: OpenClinica
  InvoiceIssuerName: OpenClinica
  BillingCurrency: USD
  ChargeCategory: Purchase
  PricingCategory: Subscription
meters:
- name: studies
  description: Number of active studies configured on the OpenClinica instance.
  unit: studies
  aggregation: max
  dimensions:
  - account
- name: participants
  description: Number of enrolled participants (subjects) across studies.
  unit: participants
  aggregation: max
  dimensions:
  - account
  - study
- name: sites
  description: Number of clinical sites enrolling participants.
  unit: sites
  aggregation: max
  dimensions:
  - account
  - study
- name: self_hosted_compute
  description: Infrastructure cost of running the self-hosted Community Edition (no OpenClinica invoice).
  unit: hours
  aggregation: sum
  dimensions:
  - deployment
principles:
- name: Visibility
  description: Track studies, participants, and sites against the Enterprise agreement; on self-hosted, monitor infrastructure and operational/validation effort.
- name: Allocation
  description: Map studies and sites to sponsors, teams, or grants so cost attributes to the right program.
- name: Optimization
  description: Retire or archive completed studies, use bulk endpoints to reduce operational effort, and self-host when program scale and in-house capacity favor owned infrastructure over a hosted subscription.
- name: Accountability
  description: Assign an owner per study; review participant and site counts against the subscription tier or infrastructure budget each period.
maintainers:
- FN: Kin Lane
  email: kin@apievangelist.com