name: PowerSchool FinOps
description: >-
  PowerSchool is sold under enterprise district licensing with annual contracts
  priced by student enrollment and selected modules. There are no public
  consumption-based API pricing tiers. Cost visibility is managed through
  district procurement and budget allocation rather than metered API usage.
  FinOps practices for PowerSchool focus on license utilization, module
  rationalization, and integration cost optimization.
specificationVersion: "1.0"
framework: FinOps Foundation FOCUS v1.0
currency: USD
costAllocation:
  model: fixed-annual-license
  billingGranularity: annual
  costDrivers:
    - name: Student Enrollment Count
      description: >-
        Primary cost driver; pricing scales with the number of students
        managed in the SIS. Larger enrollment = higher annual license fee.
      unit: per-student
      visibility: low
      notes: Exact per-student rates require custom quote from PowerSchool sales.
    - name: Module Add-Ons
      description: >-
        Optional modules (eCollect Forms, Enrollment Express, Schoology
        Learning, Unified Insights, Naviance) each carry additional licensing
        fees layered on top of the base SIS license.
      unit: per-module
      visibility: low
    - name: Integration Partnerships
      description: >-
        Custom API partnerships with third-party vendors may carry
        integration or connector fees negotiated at the district level.
      unit: per-integration
      visibility: low
    - name: Support Tier
      description: >-
        Higher-tier support (dedicated account management, SLA guarantees)
        increases total contract value.
      unit: per-tier
      visibility: medium
optimization:
  recommendations:
    - name: Module Rationalization
      description: >-
        Audit which add-on modules are actively used versus licensed.
        Unused modules should be decommissioned at renewal to reduce costs.
      effort: low
      impact: medium
    - name: Integration Consolidation
      description: >-
        Review active API integrations and retire duplicative connectors
        to reduce plugin sprawl and potential support overhead.
      effort: medium
      impact: medium
    - name: Enrollment-Based Renewal Review
      description: >-
        Validate student enrollment counts before renewal negotiations.
        Declining enrollment may support a lower pricing tier.
      effort: low
      impact: high
    - name: Multi-Year Contract Negotiation
      description: >-
        PowerSchool typically offers discounts for multi-year agreements.
        Evaluate total cost of ownership over 3-5 year horizon.
      effort: medium
      impact: high
    - name: Competitive Benchmarking
      description: >-
        Benchmark PowerSchool SIS pricing against competing K-12 SIS
        platforms (Infinite Campus, Skyward, Tyler Munis SIS) at renewal.
      effort: medium
      impact: high
reporting:
  budgetOwner: District Technology Director / CFO
  renewalCycle: annual
  procurementProcess: RFP / Direct Contract Renewal
  costCenterAlignment: Technology / Student Services
  notes: >-
    PowerSchool costs are typically budgeted under district technology
    operating funds. API access does not carry separate metered charges;
    all API usage is bundled within the SIS license.
contact:
  - FN: PowerSchool Sales
    url: https://www.powerschool.com/contact/