name: ProdPad FinOps Framework
description: >-
  FOCUS-aligned FinOps reference for managing and optimising ProdPad
  subscription spend across product management teams. ProdPad charges per
  editor seat per month on a modular basis (Roadmaps, Ideas, Feedback).
  Reviewer seats are always free, making correct role assignment a key cost
  lever.
specificationVersion: '1.0'
url: https://www.prodpad.com/pricing/
provider: ProdPad
pricingModel: per-editor SaaS subscription (modular)
billingGranularity: monthly or annual
costDrivers:
  - name: Editor Seats
    description: >-
      The primary cost driver. Each named editor incurs a monthly charge per
      active module. Auditing and right-sizing editor counts is the highest-
      impact optimisation action.
    unit: editor/month
    exampleRange: $30–$55 per editor per month depending on module and tier
  - name: Module Selection
    description: >-
      Each of the three modules (Roadmaps, Ideas, Feedback) is priced
      independently. Teams only pay for the modules they activate.
    modules:
      - Roadmaps Essentials: $30/editor/month
      - Roadmaps Advanced: $55/editor/month
      - Ideas Essentials: $30/editor/month
      - Ideas Advanced: $45/editor/month
      - Feedback Essentials: $30/editor/month
      - Feedback Advanced: $45/editor/month
  - name: Power-Up Add-ons
    description: >-
      Optional capability extensions such as OKRs or Portfolio views that
      add incremental per-editor cost.
    unit: editor/month
    exampleRange: from $10/editor/month per add-on
  - name: Billing Cycle
    description: >-
      Monthly billing carries a 20% premium versus annual commitment. Switching
      active subscriptions to annual is a straightforward cost reduction lever.
    annualDiscount: 20%
optimisationActions:
  - action: Audit editor vs reviewer roles
    description: >-
      Users who only need to view and comment can be Reviewers (free). Downgrade
      editors who do not create or edit content to save full per-seat costs.
    estimatedImpact: high
  - action: Switch to annual billing
    description: >-
      Committing to annual billing saves 20% on all module costs versus
      month-to-month.
    estimatedImpact: medium
  - action: Consolidate modules
    description: >-
      Evaluate whether all three modules are in active use. Disabling unused
      modules removes the per-editor charge for that module.
    estimatedImpact: medium
  - action: Downgrade Advanced to Essentials
    description: >-
      If advanced features (custom scoring, advanced analytics) are not
      actively used, downgrading to the Essentials tier saves $10–$25 per
      editor per month per module.
    estimatedImpact: medium
  - action: Remove inactive editors
    description: >-
      Regular quarterly audits to remove or convert stale editor accounts
      eliminates unused seat spend immediately.
    estimatedImpact: high
  - action: Defer power-ups
    description: >-
      Add-ons such as OKRs and Portfolio views add $10+/editor/month. Only
      activate if the feature is embedded in active product workflows.
    estimatedImpact: low-medium
reporting:
  - metric: Cost per Editor
    formula: (sum of active module costs + add-ons) / active editor count
  - metric: Module Utilisation
    formula: active users per module / total editor seats
  - metric: Reviewer Ratio
    formula: reviewer seats / total seats; higher ratios indicate better cost efficiency
  - metric: Annual vs Monthly Premium
    formula: (monthly_rate * 12 - annual_rate) / annual_rate * 100
notes:
  - Enterprise plans are negotiated directly with ProdPad sales and may include
    volume discounts, custom payment terms, and SLA commitments.
  - ProdPad does not currently charge API usage fees; API access is bundled
    with all paid subscription plans.
  - Free trial (7–30+ days) is available to evaluate modules before committing.