name: Relativity FinOps
description: Financial operations guidance for managing and optimizing RelativityOne costs. Relativity uses a consumption-based model billed per GB of active data. Key cost levers include data lifecycle management, storage tiering, commitment discounts, and AI feature usage.
url: https://help.relativity.com/RelativityOne/Content/Management_Console/Cost_Explorer.htm

billing_model:
  type: Consumption-based (per GB of active data per month)
  unit: Gigabyte (GB)
  user_fees: None — unlimited users included in all plans
  commitment_options:
    - Pay As You Go (month-to-month, highest per-GB rate)
    - Flex Commit 1-Year (up to 25% discount)
    - Flex Commit 3-Year (maximum discount, rate lock)

cost_categories:
  - name: Active Data Storage
    description: Primary billing unit — data actively under review and processing.
    rate_note: Base rate varies by plan and volume tier.
  - name: Early Case Assessment (ECA) Data
    description: Data in pre-review or ECA stage billed at a reduced rate.
    rate_note: Approximately 33% of the active data rate on Flex Commit plans.
  - name: Cold Storage
    description: Archived workspace data retained for long-term preservation billed at lowest rate.
    rate_note: Approximately 25% of the active data rate on Flex Commit plans.
    management_note: Cold storage eligibility determined by "Workspace State" field.
  - name: AI Feature Usage
    description: Relativity aiR suite (Review, Privilege, Case Strategy, Data Breach Response) may carry additional consumption costs.
    rate_note: Pricing on request; included with enterprise plans.

cost_management_tools:
  - name: Cost Explorer
    description: Built-in RelativityOne console for monitoring data usage, billing metrics, and cost trends.
    url: https://help.relativity.com/RelativityOne/Content/Management_Console/Cost_Explorer.htm
  - name: Billing Insights API
    description: REST API endpoint to programmatically check billing metrics and usage data.
    url: https://platform.relativity.com/RelativityOne/Content/Relativity_Platform/Platform_APIs.htm

optimization_strategies:
  - Move inactive workspaces to cold storage to reduce per-GB costs.
  - Use Early Case Assessment (ECA) staging to defer full active data billing.
  - Commit to 1-year or 3-year Flex Commit plans for volume discounts (up to 25%+).
  - Regularly cull and deduplicate data before processing to reduce active GB count.
  - Leverage mass/bulk operations APIs to reduce API call overhead.
  - Archive completed matters promptly to downgrade storage tier.
  - Monitor Billing Insights API to detect unexpected data growth early.
  - Use ARM (Archive, Restore, Move) API to manage workspace data lifecycle.

deprecation_cost_risks:
  - ARM API V1 deprecated July 2026; migrate to V2 to avoid integration failures.
  - Processing API v0 deprecated July 7, 2026; migrate to v1/v2.
  - Transfer SDK versions earlier than 4.2.2 deprecated July 1, 2026.
  - Legacy Document Viewer Kepler/.NET endpoints deprecated June 2026.
  - Failing to migrate deprecated APIs may cause operational disruptions impacting billable workflows.

notes:
  - Relativity eliminated per-user seat fees; all plans include unlimited users.
  - Contact Relativity sales for volume pricing tiers and enterprise discounts.
  - Pricing page: https://www.relativity.com/pricing/