name: SAP Concur Expense Vocabulary description: >- Domain vocabulary for SAP Concur Expense covering expense lifecycle management, travel and expense policy enforcement, reimbursement workflows, and integration terminology used across the SAP Concur Expense API. version: '1.0' created: '2026-05-02' modified: '2026-05-02' terms: # Core Entities - term: Expense Report definition: >- A collection of individual expense entries submitted by an employee for manager approval and financial reimbursement. Reports group expenses by trip, project, or time period. tags: - Core Entity - Expense Management - term: Expense Entry definition: >- A single expense line item within an expense report representing one transaction. Each entry includes amount, date, expense type, vendor, and optional receipt documentation. tags: - Core Entity - Expense Management - term: Quick Expense definition: >- An expense record created without an associated report, typically captured via mobile app on-the-go. Quick expenses are later promoted to full expense report entries. tags: - Core Entity - Mobile - term: Payment Batch definition: >- A group of approved expense reports combined into a single payment run for employee reimbursement. Batches are processed on a scheduled cycle. tags: - Core Entity - Finance - term: Allocation definition: >- A split of an expense entry across multiple cost centers, GL accounts, projects, or departments using percentage or amount-based distribution. tags: - Core Entity - Accounting # Expense Types - term: Expense Type Code definition: >- A short code identifying the category of business expense (e.g., BUSML for Business Meal, AIRFR for Airfare, HOTEL for Hotel, GRND for Ground Transportation). Expense types are configured per expense group policy. abbreviation: ETC tags: - Configuration - Expense Category - term: Business Meal (BUSML) definition: >- Expense type for meals with business associates. Typically requires attendee names and business purpose. Subject to per-diem limits in many policies. abbreviation: BUSML tags: - Expense Type - term: Airfare (AIRFR) definition: >- Expense type for commercial airline tickets. Often requires travel class justification and preferred carrier compliance documentation. abbreviation: AIRFR tags: - Expense Type - Travel - term: Hotel (HOTEL) definition: >- Expense type for lodging expenses. May require nightly rate compliance with policy limits and itemization of room/tax/incidentals. abbreviation: HOTEL tags: - Expense Type - Travel # Approval Workflow - term: Approval Status definition: >- The current state of an expense report in the approval workflow. Status codes track progression from draft (A_FILE) through manager approval (A_PEND), external validation (A_EXTV), to final approval (A_APPR). tags: - Workflow - Approval - term: Pending Approval (A_PEND) definition: >- Approval status indicating the expense report has been submitted and is awaiting manager or cost object approver review. abbreviation: A_PEND tags: - Workflow Status - term: Approved (A_APPR) definition: >- Final approval status indicating all required approvers have approved the expense report and it is ready for payment processing. abbreviation: A_APPR tags: - Workflow Status - term: Draft (A_FILE) definition: >- Status for expense reports that have been saved but not yet submitted for approval. Draft reports can be edited and deleted. abbreviation: A_FILE tags: - Workflow Status # Payment - term: Payment Status definition: >- The reimbursement processing state of an approved expense report. Tracks from not processed (P_NOTP) through processing (P_PROC) to paid (P_PAID). tags: - Finance - Payment - term: Reimbursement Method definition: >- How an employee is reimbursed for approved expenses. Common methods include APCHECK (ACH/paper check), CNQRPAY (Concur Pay), and ADPPAYR (ADP payroll). tags: - Finance - Payment # Compliance - term: Receipt Image definition: >- A digital scan or photograph of a paper receipt, or an electronic receipt from a travel provider, attached to an expense entry for audit compliance. tags: - Compliance - Document - term: E-Receipt definition: >- An electronic receipt automatically imported from travel providers, credit card programs, or hotel partners directly into SAP Concur, reducing manual receipt capture. tags: - Compliance - Automation - term: Policy Exception definition: >- A policy violation flag on an expense entry where the amount or category exceeds configured thresholds. Exceptions require justification before the report can be submitted. tags: - Compliance - Policy - term: Digital Tax Invoice definition: >- Country-specific electronic invoice documents (e.g., CFDI in Mexico, NF-e in Brazil) required for tax compliance and attached to expense entries. tags: - Compliance - Tax # Configuration - term: Expense Group definition: >- A named policy configuration set that defines which expense types, payment types, approval workflows, and spending limits apply to a group of employees. tags: - Configuration - Policy - term: Expense Policy definition: >- Rules and limits governing what expenses are reimbursable, required documentation, per-diem limits, and approval routing for a given employee or department group. tags: - Configuration - Policy # Integration - term: OAuth 2.0 definition: >- SAP Concur's authentication protocol using bearer tokens obtained via authorization code or refresh token grant types. Access tokens expire after one hour; refresh tokens are long-lived. tags: - Authentication - Integration - term: NextPage definition: >- Pagination cursor returned in collection responses. When present, it contains the URL to retrieve the next page of results using the offset parameter. tags: - Pagination - Integration - term: Company-Level Access Token definition: >- An OAuth token granted to partner applications allowing access to all employee expense data within a company, used for HR integrations and ERP data synchronization. tags: - Authentication - Integration