vocabulary: name: Sastrify SaaS Management Vocabulary description: >- Domain vocabulary for the Sastrify SaaS management and procurement platform. Covers concepts related to SaaS spend optimization, license management, vendor procurement, software discovery, and IT governance for enterprise software stacks. version: "1.0.0" created: "2026-05-02" modified: "2026-05-02" domains: - name: SaaS Management description: Core concepts for managing enterprise SaaS subscriptions and spend terms: - term: SaaS Management Platform (SMP) abbreviation: SMP definition: >- A software category that provides centralized visibility and control over an organization's SaaS application portfolio. Sastrify is an AI-powered SMP that discovers tools, optimizes licenses, and automates procurement workflows. related: [Software Stack, License Management] - term: Software Stack definition: >- The complete inventory of SaaS and on-premise tools in use within an organization. Sastrify discovers and catalogs the full software stack through SSO, accounting, and browser extension integrations. related: [SaaS Discovery, Shadow IT] - term: SaaS Discovery definition: >- The automated process of finding all SaaS applications used within an organization, including sanctioned tools and shadow IT. Sastrify discovers tools through SSO provider logs, accounting software, and credit card feeds. related: [Shadow IT, Software Stack] - term: Shadow IT definition: >- SaaS applications used within an organization without formal IT approval or awareness. A primary concern in enterprise SaaS management due to security and compliance risks. - term: Tool Consolidation definition: >- The process of reducing the number of overlapping SaaS tools by identifying redundant functionality and standardizing on fewer vendors. Sastrify identifies consolidation opportunities based on feature overlap analysis. - name: License Management description: Concepts related to software license optimization and tracking terms: - term: License definition: >- An individual entitlement to use a SaaS application, typically associated with a named user or concurrent session. License counts are tracked against active usage to identify waste. related: [License Optimization, Utilization Rate] - term: License Optimization definition: >- The process of right-sizing software subscriptions by matching license counts to actual usage. Sastrify benchmarks utilization rates and recommends license reductions at renewal. related: [License, Utilization Rate, Renewal Management] - term: Utilization Rate definition: >- The percentage of provisioned licenses that are actively used within a defined period. A low utilization rate (e.g., under 60%) indicates over-licensing and optimization opportunity. unit: percentage - term: Provisioned User definition: >- A user account that has been granted access to a SaaS application and consumes a license, regardless of actual activity level. - term: Active User definition: >- A provisioned user who has logged in or performed an action in a SaaS application within a defined time window (typically 30 days). - term: Dormant License definition: >- A provisioned license assigned to a user who has not been active in the application for an extended period, typically 60 or 90 days. Primary target for license reclamation. - term: License Reclamation definition: >- The process of deprovision unused or dormant licenses to reduce subscription costs, typically at or before the renewal date. - name: Procurement and Vendor Management description: Concepts related to SaaS purchasing, renewal, and vendor negotiation terms: - term: Renewal Management definition: >- The process of managing SaaS contract renewal cycles, including tracking renewal dates, generating alerts, and preparing for vendor negotiations ahead of renewal deadlines. related: [Renewal Alert, Contract Negotiation] - term: Renewal Alert definition: >- A notification triggered a configurable number of days before a SaaS contract expires, prompting procurement action. Sastrify typically alerts 90, 60, and 30 days before renewal. - term: Spend Benchmark definition: >- Market pricing data for a SaaS tool category used to validate whether an organization's contract price is competitive. Sastrify provides benchmarks based on aggregated customer data and market research. related: [Vendor Negotiation, Cost Optimization] - term: Vendor Negotiation definition: >- The process of negotiating contract terms, pricing, and conditions with SaaS vendors. Sastrify assists with negotiation templates, benchmark data, and managed negotiation services. related: [Spend Benchmark, Renewal Management] - term: Procurement Workflow definition: >- A structured approval and evaluation process for new SaaS tool purchases. Sastrify provides workflow automation to route purchase requests through IT, Finance, and Security review stages. related: [Software Request, Approval Workflow] - term: Software Request definition: >- A formal request from a business unit to purchase or subscribe to a new SaaS tool. Goes through the procurement workflow for evaluation and approval. related: [Procurement Workflow] - term: Contract definition: >- The agreement between an organization and a SaaS vendor specifying license counts, pricing, payment terms, and renewal conditions. Sastrify stores and tracks contracts for each tool in the stack. - term: Payment Terms definition: >- The schedule and method of payment for a SaaS contract (e.g., annual prepaid, monthly, quarterly). Annual prepaid contracts typically offer better pricing than monthly subscriptions. - name: Spend Management description: Concepts related to SaaS cost tracking and optimization terms: - term: Annual Recurring Revenue (ARR) abbreviation: ARR definition: >- The annualized value of subscription revenue or spend for a SaaS tool. Sastrify aggregates ARR across all tools to provide total SaaS portfolio spend visibility. unit: currency - term: Cost Optimization definition: >- The process of reducing SaaS spend through license right-sizing, vendor negotiation, tool consolidation, and timing renewal negotiations strategically. Sastrify quantifies savings potential by tool. - term: Spend Visibility definition: >- A consolidated view of all SaaS-related expenditure across an organization, normalized from accounting systems, credit card feeds, and vendor invoices. - term: ROI Analysis definition: >- An assessment of the business value delivered by a SaaS tool relative to its cost. Factors include active user count, feature utilization, and business outcomes. - name: Integration and Discovery description: Methods Sastrify uses to discover and integrate with enterprise systems terms: - term: SSO Integration definition: >- Connection to an organization's Single Sign-On provider (e.g., Okta, Azure AD) to discover all SaaS tools with SSO-based access. Provides user provisioning and login activity data. related: [SaaS Discovery, Usage Analytics] - term: Accounting Integration definition: >- Connection to accounting or expense management systems (e.g., QuickBooks, NetSuite, Expensify) to identify SaaS-related payments and subscriptions from financial records. related: [Spend Visibility] - term: Browser Extension definition: >- A lightweight browser plugin that detects SaaS applications accessed by users, providing a supplementary discovery mechanism beyond SSO and accounting integrations. - term: Native Integration definition: >- A direct, pre-built connector between Sastrify and a SaaS vendor or enterprise system (e.g., Google Workspace, Slack, Salesforce) enabling automated data exchange without manual configuration.