specification: FinOps Framework
specificationVersion: '1.0'
schema: https://www.finops.org/framework/
provider: SmartHR
providerId: smarthr
created: '2026-07-12'
modified: '2026-07-12'
reconciled: false
tags:
- HR
- Human Resources
- Japan
- SaaS
- FinOps
- Cost Management
- FOCUS
description: >-
  FinOps view of SmartHR spend. SmartHR is a per-employee, per-month SaaS
  subscription billed in Japanese yen (JPY). The dominant cost driver is
  headcount (number of registered employees / "crews") multiplied by the
  per-employee rate of the chosen plan tier, plus the functional scope of that
  tier (labor administration vs. talent management vs. combined). The API and
  webhooks are included with the platform subscription rather than metered as a
  separate line item, so API usage does not generate incremental invoice cost -
  cost changes when headcount or plan tier changes.
notes: >-
  Per-employee JPY rates are not publicly listed (quote-based), so unit rates are
  not reconciled here. There is a free tier up to 30 employees. Verify tier
  rates and headcount-based totals on the SmartHR pricing page during
  reconciliation.
sources:
- https://smarthr.jp/pricing/
- https://support.smarthr.jp/ja/help/articles/360026107894/
- https://developer.smarthr.jp/api/about_api
- https://focus.finops.org/focus-specification/v1-3/
alignedWith:
  framework: FinOps Foundation Framework
  frameworkUrl: https://www.finops.org/framework/
  dataSpec: FOCUS
  dataSpecVersion: '1.3'
  dataSpecUrl: https://focus.finops.org/focus-specification/v1-3/
publisherName: SmartHR, Inc.
serviceCategory: Human Resources and Personnel Management
billingModel:
  pricingCategory: Subscription-Based
  billingFrequency: Monthly
  billingCurrency: JPY
  chargeCategories:
  - Usage
  - Purchase
focusColumns:
  ServiceName: SmartHR
  ServiceCategory: Human Resources and Personnel Management
  ProviderName: SmartHR
  PublisherName: SmartHR, Inc.
  InvoiceIssuerName: SmartHR, Inc.
  BillingCurrency: JPY
  ChargeCategory: Usage
  PricingCategory: Subscription-Based
meters:
- name: registered_employees
  description: Number of registered employees (crews) - the primary per-seat billing driver, priced per employee per month.
  unit: employees
  aggregation: max
  dimensions:
  - tenant
  - plan_tier
- name: plan_tier
  description: Functional scope of the subscription (labor administration, talent management, or combined HR strategy).
  unit: tier
  aggregation: last
  dimensions:
  - tenant
- name: api_access
  description: API and webhook access, included with the platform subscription (no separate metered charge).
  unit: included
  aggregation: last
  dimensions:
  - tenant
principles:
- name: Visibility
  description: Track registered employee headcount per tenant against the per-employee plan rate; headcount at contract time drives the bill.
- name: Allocation
  description: Map SmartHR cost to HR/People-Ops cost centers; allocate by department or business establishment where multiple entities share a tenant.
- name: Optimization
  description: Right-size the plan tier to the functions actually used, and reconcile registered vs. active employees so retired records do not inflate seat counts.
- name: Accountability
  description: Review headcount and plan tier before renewal; SmartHR requires a plan review when employee count grows.
maintainers:
- FN: Kin Lane
  email: kin@apievangelist.com