vocabulary:
  name: Spendflo Vocabulary
  description: >-
    Domain vocabulary for Spendflo, an AI-native procurement platform covering
    SaaS spend management, vendor management, procurement workflows, and
    contract lifecycle management.
  created: '2026-05-02'
  modified: '2026-05-02'

  terms:
    - term: Intake-to-Pay
      definition: >-
        The end-to-end procurement lifecycle from initial purchase request
        submission through approval workflows to payment processing and vendor
        onboarding, managed centrally within Spendflo.
      related:
        - Procurement Workflow
        - Purchase Request
        - Vendor Onboarding

    - term: Vendor Management
      definition: >-
        The process of onboarding, tracking, and managing third-party software
        vendors and suppliers, including contract terms, renewal dates, pricing,
        and usage data within Spendflo.
      related:
        - Supplier
        - Contract Management
        - SaaS Spend

    - term: SaaS Spend Management
      definition: >-
        The practice of tracking, analyzing, and optimizing an organization's
        spending on software-as-a-service subscriptions, licenses, and tools
        to eliminate waste and negotiate better terms.
      related:
        - Usage Analytics
        - License Management
        - Spend Management

    - term: Purchase Request
      definition: >-
        A formal request to acquire new software, a vendor, or an additional
        license seat, submitted through Spendflo's intake flow and routed
        through approval workflows.
      related:
        - Intake-to-Pay
        - Procurement Workflow

    - term: Procurement Workflow
      definition: >-
        A configurable, policy-driven sequence of approval steps that a purchase
        request must pass through before authorization and payment, built using
        Spendflo's Workflow Builder or AI Workflow Builder.
      related:
        - Intake-to-Pay
        - Approval Policy

    - term: Contract Management
      definition: >-
        The storage, tracking, and analysis of vendor contracts within Spendflo,
        including renewal date alerts, term extraction, and e-signature integrations
        (Ironclad, DocuSign).
      related:
        - Vendor Management
        - Renewal Management

    - term: Usage Analytics
      definition: >-
        Insights into how much of a purchased software license or subscription
        is being actively used, helping identify wasteful spending and
        right-sizing opportunities.
      related:
        - License Management
        - SaaS Spend Management

    - term: License Management
      definition: >-
        The process of tracking software license allocations, reassignments,
        and reclamations to ensure optimal utilization of purchased seats.
      related:
        - Usage Analytics
        - SaaS Spend Management

    - term: Pricing Benchmarks
      definition: >-
        Spendflo's database of negotiated pricing data across similar companies
        and contract sizes, used to evaluate whether a vendor quote is competitive.
      related:
        - Negotiation
        - Vendor Management

    - term: Flash AI
      definition: >-
        Spendflo's suite of AI agents including the Contract Analyst, Payables
        Agent, Procurement Analyst, and AI Workflow Builder that automate and
        accelerate procurement tasks.
      related:
        - AI Workflow Builder
        - Contract Analyst
        - Procurement Analyst

    - term: AI Workflow Builder
      definition: >-
        A Spendflo feature allowing users to design procurement approval workflows
        through conversational AI prompts rather than traditional form-based
        workflow configuration.
      related:
        - Flash AI
        - Procurement Workflow

    - term: Conversational Reporting
      definition: >-
        A Spendflo feature enabling users to query procurement, spend, and vendor
        data using natural language questions rather than building traditional
        dashboard reports.
      related:
        - Flash AI
        - Usage Analytics

    - term: Third-Party Risk Assessment
      definition: >-
        The process of evaluating vendor security posture, compliance
        certifications, and business continuity for risk management during
        vendor onboarding.
      related:
        - Vendor Onboarding
        - Vendor Management

    - term: Procurement as a Service (PaaS)
      definition: >-
        Spendflo's managed service offering where dedicated procurement experts
        handle vendor negotiations, renewals, and SaaS purchases on behalf
        of the customer.
      related:
        - Negotiation
        - Managed Services

  tags:
    - Procurement
    - SaaS Management
    - Spend Management
    - Vendor Management
    - License Management
    - Contract Management
    - Usage Analytics
    - AI Automation
    - Finance Integrations