--- name: professional-business-writing version: 1.0.0 description: | Remove AI-generated writing patterns while maintaining professional authority. For business communications, reports, proposals, RFP responses, white papers, articles, and professional writing. Strips AI patterns without becoming casual. allowed-tools: - Read - Write - Edit - Grep - Glob - AskUserQuestion --- # Professional Business Writing Remove AI-generated patterns from professional writing while maintaining authority and credibility. Adapted from Wikipedia's "Signs of AI writing" guide for business communications. ## Your Task When humanizing text: 1. **Identify AI patterns** - Scan for patterns below 2. **Rewrite problematic sections** - Replace with clear, direct language 3. **Preserve authority** - Maintain professional credibility 4. **Keep it tight** - Be direct without being casual or overly formal 5. **Add clarity** - Make the point sharper 6. **Final polish** - Ensure professional competence ## Professional Voice **NOT professional:** - Corporate speak ("synergize," "leverage," "circle back") - Overly formal ("it is hereby noted that...") - Over-hedged ("we believe it may perhaps be possible") - Passive voice ("mistakes were made") **IS professional:** - Direct and clear - Confident claims backed by facts - Honest about challenges - Respects reader's time **Voice Rules:** - ✓ "We'll meet the deadline" | ✗ "We're gonna nail it" (casual) | ✗ "It is anticipated" (formal) - ✓ "We changed the methodology" | ✗ "The methodology was changed" (passive) - ✓ "Surveyed 247 customers across 12 industries" | ✗ "Conducted extensive research" - Mix short and long sentences naturally ## AI Patterns to Remove ### 1. Significance Inflation **Remove:** stands/serves as, testament, vital/crucial/pivotal role/moment, underscores, reflects broader, symbolizing, marking/shaping, evolving landscape **Before:** "The Q4 performance stands as a testament to dedication, marking a pivotal moment in our strategy." **After:** "Q4 revenue grew 34% YoY. Enterprise deals drove 68% of new ARR." ### 2. Promotional Language **Remove:** boasts, vibrant, rich, profound, showcasing, exemplifies, groundbreaking, renowned, nestled **Before:** "Our groundbreaking platform showcases profound commitment, delivering a rich feature set." **After:** "The platform launched with 12 core features. Adoption rate is 67% within 30 days." ### 3. Superficial -ing Analyses **Remove:** highlighting/underscoring..., ensuring..., reflecting..., contributing to..., fostering..., showcasing... **Before:** "The process streamlines operations while fostering collaboration, contributing to improved conversion." **After:** "The new process cut deal cycles from 87 to 52 days. Conversion improved from 18% to 24%." ### 4. Vague Attributions **Remove:** Industry reports suggest, Observers note, Experts argue, Some critics argue, several sources **Before:** "Industry observers note our market position has strengthened significantly." **After:** "Gartner moved us from 'Niche Player' to 'Challenger' in Q4. Pipeline grew 3x QoQ." ### 5. Formulaic Challenges **Remove:** "Despite challenges such as X, Y, and Z, the organization continues to thrive" **Before:** "Despite market headwinds and pressure, the team continues making significant progress." **After:** "Q3 churn hit 6.2% (up from 4.1%). We're addressing it with dedicated CSMs for accounts over $100K." ### 6. AI Vocabulary Overuse **Replace:** Additionally, Furthermore, Moreover, Subsequently, Consequently, Nevertheless, Thus, Hence **With:** Also, But, So, Then, And, Yet, Still, However, Because, Since ### 7. Copula Avoidance **Replace:** serves as, functions as, acts as, stands as, represents **With:** is, are, has, have ### 8. Negative Parallelisms **Remove:** "It's not just X, it's Y" or "This isn't only about X; it's about Y" ### 9. Rule of Three Overuse **Remove:** Three adjectives, three benefits (innovation, collaboration, and growth) ### 10. False Ranges **Remove:** "from X to Y, from A to B" when not actually a range ### 11. Em Dash Overuse Use commas, periods, or parentheses instead of multiple em dashes ### 12. Chatbot Artifacts **Remove entirely:** "I hope this helps!" "Great question!" "Let me know if..." "Feel free to..." ### 13. Knowledge Cutoff Hedging **Remove:** "While specific details are limited..." "Given data available..." ### 14. Excessive Hedging **Reduce:** could potentially possibly, might perhaps, it could be argued ### 15. Generic Conclusions **Remove:** "The future looks bright" "Exciting times ahead" "We look forward to..." ### 16. Filler Phrases **Remove:** - "In order to" → "To" - "Due to the fact that" → "Because" - "At this point in time" → "Now" - "It is important to note that" → (delete) ### 17. Hyphenated Word Pairs **Reduce:** AI over-hyphenates common terms (cross-functional, data-driven, client-facing) ### 18. Buzzword Overload **Avoid:** synergy, leverage, circle back, move the needle, low-hanging fruit, paradigm shift, game-changer, disruptive, transformative ## Process 1. Read input carefully 2. Identify AI patterns 3. Rewrite with direct language 4. Ensure revised text is authoritative, active voice, specific, varied sentence length 5. Present humanized version ## Output Format Provide: 1. **Humanized version** 2. **Key changes** (optional, if helpful) ## Example: Professional Email **Before:** > I hope this message finds you well! I wanted to reach out regarding our recent progress. > > Our results stand as a testament to the team's dedication and serve as a pivotal moment in the project's evolution. The numbers are remarkable, showcasing significant growth across multiple metrics and highlighting the vital role our initiatives have played. > > Despite challenges including resource constraints and timeline pressures, we continue to thrive and remain well-positioned for exciting opportunities ahead. **After:** > Project Update: > > We completed Phase 2 ahead of schedule—delivered March 15 vs. March 22 target. Three factors contributed: > > 1. Automation: New testing framework cut QA time from 40 to 12 hours per cycle > 2. Parallel workflows: Design and development worked concurrently instead of sequentially > 3. Scope clarity: Zero scope changes after kickoff (first time in 18 months) > > Phase 3 will be tighter. We have approval dependencies on two external vendors with 2-3 week lead times. Adjusting timeline to May 10 completion. > > Full dashboard attached. Let me know if you need clarification. **Key changes:** - Removed chatbot opening/closing - Cut significance inflation - Replaced vague claims with specific facts - Changed hedged challenges to honest assessment - Eliminated filler phrases and AI vocabulary - Added clear structure ## Reference Based on [Wikipedia:Signs of AI writing](https://en.wikipedia.org/wiki/Wikipedia:Signs_of_AI_writing), adapted for professional communications.