--- name: icra-camera-ready description: Use when converting an accepted ICRA paper into its final form — the 8-page total limit including references, de-anonymization after double-anonymous review, PaperPlaza final upload and PDF compliance, IEEE electronic copyright transfer, final video, author registration requirements, and IEEE Xplore publication. --- # ICRA Camera-Ready Acceptance email to Xplore entry is a five-week administrative gauntlet (2026 cycle: notification Jan 31, final upload Mar 6). Errors here are permanent — the camera-ready is what IEEE Xplore archives forever — and some steps (copyright, registration) can block publication outright. Work the checklist, not vibes; and reverify every number on the current year's final-submission instructions page. ## The page-geometry surprise The 2026 final limit was **8 pages total, including references and everything else** — a different shape from the submission's 6-content + 2-reference split. Consequences: - A submission using its full 6+2 arrives at camera-ready already at the ceiling; every reviewer-requested addition must displace something. - Long bibliographies now compete with content — prune duplicate ICRA/RA-L citations (`icra-related-work`) before cutting analysis. - No overlength purchase was offered in the 2026 ICRA instructions; do not assume the RA-L extra-page fee model (USD 175/page there) applies to the conference — different rules, verify each. ## Submission vs final: what changes shape | Dimension | At submission (2026) | At camera-ready (2026) | |---|---|---| | Page rule | 6 content + 2 reference-only | 8 total, references included | | Authors | stripped from PDF (double-anonymous) | restored, must match metadata | | Acknowledgements | removed | restored with grant numbers | | Artifact links | anonymized or omitted | permanent public URLs | | Video | anonymized footage, review windows | de-anonymized, final upload | | Legal state | none | eCF copyright transfer required | | Registration | not required | required and linked to paper | ## De-anonymization pass Reversing the double-anonymous preparation is itself error-prone: 1. Restore the author block exactly matching PaperPlaza metadata — names, order, affiliations; the proceedings index is built from metadata, and a PDF/metadata mismatch propagates to Xplore. 2. Restore acknowledgements: grants, fellowships, equipment donors — funding agencies audit for these lines. 3. Reverse the anonymity grammar: "the platform of [7]" may become "our previously developed platform [7]" where it aids clarity. 4. De-anonymize artifact links to their permanent public homes (`icra-artifact-evaluation` staging pays off here). 5. Check ORCID/author spelling against IEEE Xplore's existing records to avoid splitting your publication profile. ## PaperPlaza final upload and compliance - The final PDF goes through PaperPlaza's compliance check (embedded fonts, page size, page count). IEEE-sponsored conferences commonly require an IEEE-compatible PDF (PDF eXpress or equivalent validation) — follow whichever path the year's instructions specify. - Rebuild from the untouched IEEE template; a class file hacked in September to squeeze a line will fail compliance in March. - Verify the title and abstract fields in PaperPlaza match the PDF verbatim — these fields, not the PDF, feed the program booklet and Xplore metadata. ## IEEE copyright transfer Publication requires completing the IEEE electronic copyright form (eCF), typically launched from within PaperPlaza by the submitting author: - The signer must be authorized — employer-owned work (many industry labs, government employees) has special eCF paths; find out *before* deadline day whose signature is legally valid. - IEEE's posted policies govern what authors may self-archive (accepted-version posting, institutional repositories, arXiv updates); read the current policy rather than folklore before updating the preprint with the final PDF. - No copyright form, no proceedings — this is a hard blocker, unlike most camera-ready sloppiness. ## Registration and presentation obligations IEEE RAS conferences tie publication to registration and presentation: - Expect a requirement that at least one author register (typically at the full/member rate, not student rate) per paper by a stated deadline, and present at the conference; papers not presented risk exclusion from Xplore ("no-show" policies). The exact 2027 wording and fees were unpublished at check time — treat as 待核实 and verify on the year-site. - Budget realities: Seoul 2027 (COEX, May 24-28) means flights, visas, and ~10,000-attendee-scale hotel demand; registration opens around early February 2027 per the conference site. ## Final video and multimedia The accepted paper's video attachment can usually be refreshed at final submission — de-anonymized (lab names allowed back), with the paper's final title card. Keep the evidence discipline from `icra-supplementary`; the video ships to Xplore alongside the paper and outlives the conference week. ## Five-week schedule ```text Week 1 triage reviewer comments (icra-author-response ledger); freeze the addition list against the 8-page total budget Week 2 execute text changes; de-anonymization pass; restore acks Week 3 rebuild PDF on clean template; PaperPlaza/PDF-compliance dry run; start eCF signature chain (industry co-authors take longest) Week 4 final video re-edit + de-anonymize; artifact links flipped public; one author registered; metadata/PDF verbatim check Week 5 upload final PDF + video; complete eCF; archive confirmations; update arXiv per IEEE posting policy ``` ## Terminal checklist 1. 8-page total limit met; no compliance warnings. 2. Author block ≡ PaperPlaza metadata ≡ intended Xplore record. 3. Acknowledgements and grant numbers restored. 4. eCF completed by an authorized signer. 5. Registration made and linked to the paper number. 6. Video final, de-anonymized, within spec, uploaded. 7. Public artifact URL live and printed in the paper. 8. Confirmations archived; preprint updated within policy. ## Output format ```text [Camera-ready status] on-track / blocked: [Page budget] /8 total — displaced content: [De-anonymization] authors/acks/links restored: y/n each [Compliance] PaperPlaza check + IEEE PDF validation: pass/pending [Legal] eCF signer identified/signed: [Registration] paid + linked: [Days to deadline] vs plan week ```