--- name: emnlp-camera-ready description: Use when converting an accepted EMNLP paper — Main or Findings — into its ACL Anthology camera-ready form: de-anonymization, integrating response-phase commitments, Limitations and checklist-appendix handling, Anthology metadata hygiene, artifact link restoration, and Budapest presentation and registration logistics. --- # EMNLP Camera Ready Use this after the acceptance email. For EMNLP 2026 the notification landed August 20 and camera-ready was due September 20, for a hybrid conference in Budapest October 24-29. Main-conference and Findings papers both produce Anthology camera-readies on the same clock; what differs is the presentation package. Reopen the acceptance email and the current camera-ready instructions before acting — the conference, not ARR, owns this phase. ## The three-way merge A camera-ready is a merge of (a) the reviewed PDF, (b) the edits you promised during the response window, and (c) the de-anonymization diff. Do them in that order and keep the promises auditable: 1. Start from the exact submitted source, not a lab-internal draft that kept evolving. 2. Apply every edit committed in the response, and only contribution-preserving edits beyond that — SACs accepted a specific paper, not a direction. 3. Restore identity last: author block, acknowledgements, funding, and the real repository links that replaced anonymized placeholders. ```bash # Keep the promise trail honest: diff reviewed vs camera-ready source latexdiff submitted/main.tex camera/main.tex > promise-audit.tex grep -n "TODO\|anonymous\|anon\.4open\|XXXX" camera/*.tex # leftover anonymization grep -rn "github.com\|huggingface.co" camera/*.tex # links now real and public? ``` ## Page arithmetic after acceptance Recent ACL-family practice grants accepted papers an extra content page to absorb reviewer-requested material — **verify the 2026 allowance in the official instructions before using it** (unconfirmed at 2026-07-08). Spend any extra space in value order: response-phase commitments first, then the error-analysis or scope clarifications reviewers wanted, and only then new polish. The Limitations section remains mandatory and uncounted; EMNLP 2025 additionally shipped the completed Responsible NLP checklist as a paper appendix — check whether 2026 repeats this and budget the pages. ## Anthology metadata is forever The ACL Anthology entry is generated from what you submit, and errors there outlive any typo in the PDF: | Field | Failure that actually happens | Prevention | |---|---|---| | Author names | Diacritics dropped, name order flipped | Each coauthor confirms their own rendered name | | Title casing | Anthology BibTeX propagates a miscased title | Match title field to the PDF exactly | | Abstract | Form abstract is the pre-response version | Paste from the final PDF, not from OpenReview | | PDF fonts | Non-embedded fonts break Anthology rendering | Embed all fonts; validate the final PDF | The Anthology is open access with no author fee; there is no APC anywhere in this pipeline — budget goes to registration and travel instead. ## Artifact restoration Acceptance dissolves the anonymity constraint, so the artifact story flips from hiding identity to maximizing findability: - Move code and data from anonymized archives to permanent public homes; add licenses, model cards or data statements, and the exact configs behind each table. - Make the repository README point at the paper (Anthology link once live, arXiv meanwhile) and state which commit reproduces the camera-ready numbers. - If the paper promised data release "upon acceptance," this is the moment that promise becomes checkable — and NLP readers do check. ## Findings-specific handling A Findings camera-ready is a full peer-reviewed publication in its own Anthology volume (`20XX.findings-emnlp`), on the same deadline. Presentation options for Findings papers have varied by edition and were unconfirmed for 2026 at check time — ask the program chairs rather than assuming a poster exists or does not. Cite your own paper as "Findings of the Association for Computational Linguistics: EMNLP 2026" — miscrediting it to the main proceedings is a small dishonesty reviewers of your *next* paper will notice. ## Presentation and logistics (hybrid, verify specifics) - EMNLP 2026 is hybrid; the exact in-person versus virtual presentation obligations and registration tiers were 待核实 at check time — confirm which registration category the accepted paper requires and by when. - Poster and talk formats, session assignment, and video or slide upload deadlines arrive by email between camera-ready and the conference; nominate one author to own that inbox. - Budapest in late October: visa lead times for many passports exceed the notification-to-conference gap — the visa-chairs contact exists for exactly this, and early outreach beats airport improvisation. ## Camera-ready week, ordered 1. Rebuild from the submitted source and apply the promise list (response commitments first) with the diff audit running. 2. Verify the 2026 page allowance and checklist-appendix requirement in the official instructions — both were unconfirmed at pack-check time and both change layout. 3. De-anonymize: author block, acknowledgements, funding, real links; then rerun the leftover-anonymization grep, because "anon.4open.science" surviving into the Anthology is a permanent embarrassment. 4. Each coauthor confirms their own name rendering and affiliation; the submitting author confirms title and abstract fields against the final PDF. 5. Publish the artifact repository, pin the reproducing commit, and test every link in the PDF from a logged-out browser. 6. Upload early enough to survive one round of publication-chair bounce-back (font embedding and metadata complaints are routine). ## After Budapest Two post-conference tasks close the loop cleanly: update the arXiv version (if one exists) to the camera-ready content with the Anthology citation on page one, so the version the field actually downloads credits the venue; and record the paper's final BibTeX from the Anthology itself rather than hand-writing it — Anthology BibTeX is the canonical form your citers will use, and your own reference lists should match it. ## Output format ```text [Camera-ready state] merge pending / promises applied / metadata verified / uploaded [Promise audit] edit location> [Anthology metadata] [Artifacts] [Logistics] ```