{
  "schemaVersion": "1.0",
  "title": "Asset and Inventory Management System",
  "lang": "en",
  "prd": {
    "oneLiner": "A workplace asset-management system that connects cataloging, checkout and return, inventory audits, maintenance context, and operating reports.",
    "goal": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
    "whyNow": "More laptops, monitors, and shared equipment are being tracked across spreadsheets and chat, causing lost assets, unclear ownership, and duplicate purchases.",
    "category": "Workplace operations / asset management",
    "platforms": [
      "Web"
    ],
    "problem": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
    "solution": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
    "alternatives": "Spreadsheets, paper checkout ledgers, chat requests, and manual inventory counts.",
    "differentiator": "Connect the asset list to its real checkout lifecycle, audit outcome, and maintenance context so operations decisions have evidence.",
    "targets": [
      {
        "name": "Asset operator",
        "role": "Workplace or IT asset administrator",
        "needs": "Accurately manage asset location, condition, assignee, and checkout history.",
        "pain": "Inventory counts and overdue follow-up are manual, and asset status is unreliable."
      },
      {
        "name": "Employee",
        "role": "Equipment borrower",
        "needs": "Quickly find, request, and return the equipment they need.",
        "pain": "They must ask an operator whether equipment is available and when it is due back."
      },
      {
        "name": "System and policy administrator",
        "role": "Operations and security administrator",
        "needs": "Manage access, policy, and audit history.",
        "pain": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date."
      }
    ],
    "scenarios": [
      {
        "text": "An employee finds an available projector for an event, requests it, and checks it out with a QR code after approval.",
        "start": "P1"
      },
      {
        "text": "An operator records an asset whose location differs during a scheduled inventory audit.",
        "start": "P5"
      },
      {
        "text": "System and policy administrator reviews policy and exception handling status.",
        "start": "P9"
      },
      {
        "text": "System and policy administrator reviews policy and exception handling status.",
        "start": "P6"
      }
    ],
    "northStar": "Share of active assets with a verified record",
    "kpis": [
      {
        "name": "Asset-ledger accuracy",
        "target": "95% or higher within three months",
        "baseline": "Not measured",
        "method": "Matched assets ÷ audited assets in regular inventory counts",
        "refs": [
          "F5"
        ]
      },
      {
        "name": "Checkout handling time",
        "target": "Median under 10 minutes per request",
        "baseline": "Not measured",
        "method": "Measure time from request creation to approval or rejection",
        "refs": [
          "F3"
        ]
      },
      {
        "name": "Auditable operations rate",
        "target": "100% of key changes retained",
        "baseline": "Not measured",
        "method": "Monthly audit-log and change-history review",
        "refs": [
          "F12"
        ]
      }
    ],
    "inScope": [
      "Asset registration, QR identity, status, location, and assignment",
      "Checkout requests, approval, pickup, return, and overdue follow-up",
      "Inventory audits, condition correction, and maintenance context",
      "Asset, checkout, overdue, and audit operations reporting",
      "Asset registration and QR identity",
      "Asset registration and QR identity validation and duplicate prevention",
      "Asset state and location lookup",
      "Search, filter, and history management",
      "Checkout request and approval",
      "Owner, priority, and SLA management",
      "Approval and policy review",
      "Exception, rejection, and reprocessing",
      "Notifications and subscriptions",
      "External integration and data synchronization",
      "Pickup, return, and overdue follow-up",
      "Role, permission, and audit management"
    ],
    "nonGoals": [
      "Purchase orders and accounting depreciation",
      "External vendor contract management",
      "Mobile device management or remote device control"
    ],
    "assumptions": [
      "Employee and organization data are available through company SSO.",
      "Each asset can receive a unique asset number or QR label."
    ],
    "risks": [
      "Inaccurate initial records may reduce operator trust.",
      "Damaged QR labels or missing scan devices may disrupt field operations."
    ],
    "openQuestions": [
      "Which asset classes can be checked out without approval?",
      "How will overdue alerts and recovery be operated?"
    ],
    "constraints": [
      "Assignment and location changes must create audit logs.",
      "Employees can view only their own loans and assets marked as discoverable.",
      "Permission, policy, and state changes require audit logs."
    ]
  },
  "requirements": [
    {
      "id": "R1",
      "title": "Intake and data quality",
      "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
      "status": "todo",
      "priority": "high",
      "acceptance": [
        {
          "text": "Required context, changes, ownership, and status are retained in an auditable record.",
          "done": false
        }
      ],
      "features": [
        {
          "id": "F1",
          "title": "Asset registration and QR identity",
          "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Asset registration and QR identity core processing rule",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Asset registration and QR identity exception and audit handling",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        },
        {
          "id": "F2",
          "title": "Asset registration and QR identity validation and duplicate prevention",
          "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Asset registration and QR identity validation and duplicate prevention core processing rule",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Asset registration and QR identity validation and duplicate prevention exception and audit handling",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        }
      ]
    },
    {
      "id": "R2",
      "title": "Records and search",
      "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
      "status": "todo",
      "priority": "high",
      "acceptance": [
        {
          "text": "Required context, changes, ownership, and status are retained in an auditable record.",
          "done": false
        }
      ],
      "features": [
        {
          "id": "F3",
          "title": "Asset registration and QR identity validation and duplicate prevention",
          "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Asset registration and QR identity validation and duplicate prevention core processing rule",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Asset registration and QR identity validation and duplicate prevention exception and audit handling",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        },
        {
          "id": "F4",
          "title": "Search, filter, and history management",
          "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Search, filter, and history management core processing rule",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Search, filter, and history management exception and audit handling",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        }
      ]
    },
    {
      "id": "R3",
      "title": "Processing and ownership",
      "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
      "status": "todo",
      "priority": "high",
      "acceptance": [
        {
          "text": "Required context, changes, ownership, and status are retained in an auditable record.",
          "done": false
        }
      ],
      "features": [
        {
          "id": "F5",
          "title": "Asset state and location lookup",
          "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Asset state and location lookup core processing rule",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Asset state and location lookup exception and audit handling",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        },
        {
          "id": "F6",
          "title": "Owner, priority, and SLA management",
          "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Owner, priority, and SLA management core processing rule",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Owner, priority, and SLA management exception and audit handling",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        }
      ]
    },
    {
      "id": "R4",
      "title": "Approval and exceptions",
      "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
      "status": "todo",
      "priority": "high",
      "acceptance": [
        {
          "text": "Required context, changes, ownership, and status are retained in an auditable record.",
          "done": false
        }
      ],
      "features": [
        {
          "id": "F7",
          "title": "Approval and policy review",
          "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
          "status": "todo",
          "priority": "mid",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Approval and policy review core processing rule",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Approval and policy review exception and audit handling",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        },
        {
          "id": "F8",
          "title": "Exception, rejection, and reprocessing",
          "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
          "status": "todo",
          "priority": "mid",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Exception, rejection, and reprocessing core processing rule",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Exception, rejection, and reprocessing exception and audit handling",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        }
      ]
    },
    {
      "id": "R5",
      "title": "Notifications and integrations",
      "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
      "status": "todo",
      "priority": "mid",
      "acceptance": [
        {
          "text": "Required context, changes, ownership, and status are retained in an auditable record.",
          "done": false
        }
      ],
      "features": [
        {
          "id": "F9",
          "title": "Notifications and subscriptions",
          "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Notifications and subscriptions core processing rule",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Notifications and subscriptions exception and audit handling",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        },
        {
          "id": "F10",
          "title": "External integration and data synchronization",
          "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "External integration and data synchronization core processing rule",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "External integration and data synchronization exception and audit handling",
              "desc": "Provide one source of truth for asset registration and QR identity, status, location and ownership, checkout and return, inventory audits, and operations reporting. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        }
      ]
    },
    {
      "id": "R6",
      "title": "Insights and controls",
      "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
      "status": "todo",
      "priority": "mid",
      "acceptance": [
        {
          "text": "Required context, changes, ownership, and status are retained in an auditable record.",
          "done": false
        }
      ],
      "features": [
        {
          "id": "F11",
          "title": "Search, filter, and history management",
          "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
          "status": "todo",
          "priority": "high",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Search, filter, and history management core processing rule",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Search, filter, and history management exception and audit handling",
              "desc": "Operators cannot immediately tell where an asset is or who uses it, while employees cannot easily check availability or their return date. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        },
        {
          "id": "F12",
          "title": "Role, permission, and audit management",
          "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
          "status": "todo",
          "priority": "mid",
          "acceptance": [
            {
              "text": "Required context, changes, ownership, and status are retained in an auditable record.",
              "done": false
            }
          ],
          "specs": [
            {
              "title": "Role, permission, and audit management core processing rule",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            },
            {
              "title": "Role, permission, and audit management exception and audit handling",
              "desc": "Replace manual asset ledgers and reduce the time required for regular inventory audits by 50% within three months of launch. Retain change, failure, and reprocessing conditions with history.",
              "acceptance": [
                {
                  "text": "Required context, changes, ownership, and status are retained in an auditable record.",
                  "done": false
                }
              ]
            }
          ]
        }
      ]
    }
  ],
  "ia": {
    "sections": [
      {
        "id": "S1",
        "title": "Intake and data quality",
        "pages": [
          {
            "id": "P1",
            "title": "Operations dashboard",
            "type": "top",
            "refs": [
              "F1",
              "F1:0",
              "F3",
              "F4:0",
              "F7:1",
              "F11"
            ],
            "children": []
          },
          {
            "id": "P2",
            "title": "Work list",
            "type": "page",
            "refs": [
              "F3",
              "F3:0",
              "F4",
              "F1:0",
              "F4:1",
              "F8",
              "F11:0"
            ],
            "children": []
          },
          {
            "id": "P3",
            "title": "Create record",
            "type": "page",
            "refs": [
              "F1",
              "F1:1",
              "F2",
              "F5",
              "F8:0",
              "F11:1"
            ],
            "children": []
          }
        ]
      },
      {
        "id": "S2",
        "title": "Records and search",
        "pages": [
          {
            "id": "P4",
            "title": "Record detail",
            "type": "page",
            "refs": [
              "F3:1",
              "F4:1",
              "F11",
              "F2",
              "F5:0",
              "F8:1",
              "F12"
            ],
            "children": []
          },
          {
            "id": "P5",
            "title": "Processing workspace",
            "type": "page",
            "refs": [
              "F5",
              "F5:0",
              "F6",
              "F2:0",
              "F5:1",
              "F9",
              "F12:0"
            ],
            "children": []
          }
        ]
      },
      {
        "id": "S3",
        "title": "Processing and ownership",
        "pages": [
          {
            "id": "P6",
            "title": "Approval and exception queue",
            "type": "page",
            "refs": [
              "F7",
              "F7:0",
              "F8",
              "F2:1",
              "F6",
              "F9:0",
              "F12:1"
            ],
            "children": []
          },
          {
            "id": "P7",
            "title": "Notifications and integrations",
            "type": "page",
            "refs": [
              "F9",
              "F9:0",
              "F10",
              "F3",
              "F6:0",
              "F9:1"
            ],
            "children": []
          }
        ]
      },
      {
        "id": "S4",
        "title": "Insights and controls",
        "pages": [
          {
            "id": "P8",
            "title": "Operations reports",
            "type": "page",
            "refs": [
              "F11",
              "F11:0",
              "F3:0",
              "F6:1",
              "F10"
            ],
            "children": []
          },
          {
            "id": "P9",
            "title": "Policy and access settings",
            "type": "page",
            "refs": [
              "F10:1",
              "F12",
              "F3:1",
              "F7",
              "F10:0"
            ],
            "children": []
          },
          {
            "id": "P10",
            "title": "Audit log",
            "type": "page",
            "refs": [
              "F8:1",
              "F12:0",
              "F12:1",
              "F4",
              "F7:0",
              "F10:1"
            ],
            "children": []
          }
        ]
      }
    ]
  },
  "flow": {
    "start": "P1",
    "transitions": [
      {
        "from": "P1",
        "to": "P2",
        "ref": "F1"
      },
      {
        "from": "P2",
        "to": "P3",
        "ref": "F2"
      },
      {
        "from": "P3",
        "to": "P4",
        "ref": "F3"
      },
      {
        "from": "P4",
        "to": "P5",
        "ref": "F4"
      },
      {
        "from": "P5",
        "to": "P6",
        "ref": "F5"
      },
      {
        "from": "P6",
        "to": "P5",
        "ref": "F8"
      },
      {
        "from": "P5",
        "to": "P7",
        "ref": "F6"
      },
      {
        "from": "P7",
        "to": "P8",
        "ref": "F9"
      },
      {
        "from": "P8",
        "to": "P9",
        "ref": "F10"
      },
      {
        "from": "P9",
        "to": "P10",
        "ref": "F12"
      },
      {
        "from": "P10",
        "to": "P4",
        "ref": "F11"
      },
      {
        "from": "P4",
        "to": "P1",
        "label": "Refresh operations status"
      },
      {
        "from": "P5",
        "to": "P6",
        "ref": "F7"
      }
    ]
  }
}